Kiran Upadhyay
Braddon, ACT 2612
Summary
Over 4 years of experience as an HR/recruitment/administrative support professional offering versatile office management skills and Microsoft Office program proficiency. Strong planner and problem solver who readily adapts to change, works independently, and exceed expectations. Ability to lead teams and balance several priorities and meet tight deadlines without compromising quality.
Overview
3
3
years of professional experience
Work History
Team Leader - Senior HR & Recruitment Officer (ASO6)
ACT Government - JACS Directorate
03.2024 - 04.2024
- Participating as a member of PTG’s Senior Leadership Group & demonstrated strong leadership skills by providing updates on recruitment reports and receptions to enhance decision making.
- Collaborate with cross-functional teams to ensure seamless communication and coordination of recruitment strategy deliverables.
- Due to direct supervision of staff - Conducted regular performance evaluations and provided actionable feedback to team members (HR & Recruitment officers) to drive individual and team growth and development.
- Modelling behaviours consistent with the ACT Government’s Respect, Equity and Diversity Framework and lead safe work practices that are in accordance with the Directorate’s Work Health and Safety system.
- Undertake other duties appropriate to the role that contribute to the broad strategic aims of the Public Trustee and Guardian.
HR and Recruitment Officer (ASO5)
ACT Government - JACS Directorate
10.2023 - 05.2024
- Manage and respond to recruitment and HR related queries in timely manner, providing accurate advice on complex HR matter for 65 to 70 staff within the agency.
- Coordinated and conducted onboarding and orientation programs for new hires to facilitate their integration into the company culture.
- Ensuring Compliance with relevant legislation, ACTPS Enterprise Agreement, PTG policy and follow business unit procedure.
- Communicate and liaise effectively within the team, with management, clients and other key stakeholders regarding complex, sensitive client queries regarding recruitment actions.
- Preparing range of written correspondence by liaising with internal and external stakeholders.
- Managing Reception duties such as walk ins, addressing phone system and PTG shared inbox for the agency ensuring deadlines were met.
- Manage and maintain a variety of recruitment related systems and database.
Talent Acquisition Officer (ASO4)
ACT Government - Canberra Health Services Directorate
07.2022 - 08.2023
- Conducted full-cycle recruitment processes for various positions, including advertising the position on different platforms, processing selection reports, and creating contracts and payroll requirments.
- Implemented effective recruitment strategies to attract top talent, resulting in a 30% increase in qualified applicants and a decrease in time to fill positions by 15% through Merit pool creation.
- Collaborated and liase with hiring managers to understand their staffing needs and guide them on the interpretation and application of Enterprise Agreements, the Fair Work Act, and Public Sector Management Act 1994.
- Utilise applicant tracking systems (Service Now) and E-Recruitment System (TALEO) and other HR technology to streamline recruitment processes and maintain accurate candidate records.
- Provide a high level of administrative and clerical support to the department by monitoring the recruitment inbox and addressing queries through email and phone system.
Assistant Recruitment Officer (ASO3)
ACT Government - Canberra Health Services Directorate
08.2021 - 07.2022
- Provided administrative support by checking New starter paperworks including liasing with Selected Candidates, Shared services for payroll matters and maintaining complaince for onbording matters.
- Collaborated with the Hiring managers to maintain accurate candidate employment records and ensure compliance with Visa related matters. (Working rights)
- Monitoring Recruitment inbox with all Higher duties, Transfer and Instrument and informing unsucessful candidates about their recruitment process.
- Responding to recruitment related querries for current or prospective staff members.
Financial Manager (ASO4)
ACT Government - JACS Directorate
08.2024 - Current
- Managed the financial budget and analysis for a client ensuring accurate forecasting and monitoring of expenses.
- Undertake the day-to-day financial affairs for a caseload of vulnerable clients to promote their financial security and prevent the wasting of their financial resources.
- Maintain records in accordance with the Territory Records Act 2002.
- Manage and respond to enquiries in a timely manner, providing accurate advice and exercise independent judgement on routine matters and assist with more complicated matters under supervision.
Estate & Trust Officer (ASO4)
ACT Government - JACS Directorate
05.2024 - 08.2024
- Manage the distribution of trust funds and administration of trusts in accordance with Public Trustee and Guardian Act 1985 and Trustee Act 1925
- Collaborate with legal and financial professionals to ensure accuracy and efficiency in trust documentation and execution.
- Conducted regular reviews of trusts to identify opportunities for optimisation and growth.
- Maintain records in accordance with the Territory Records Act 2002.
- Communicate and liaise effectively within the team, with management, clients and other key stakeholders regarding complex, sensitive client queries regarding trust matters.
Facilities Support Officer (ASO5)
ACT Government - Health Directorate
08.2023 - 10.2023
- Coordinated maintenance schedules and oversaw repairs for ACT Health Assets, ensuring minimal disruption to daily operations.
- Managed inventory of supplies and equipment, and initiated procurement process to restock as needed.
- Conducted regular facility inspections through planned maintainance report to identify potential hazards and safety concerns, implementing corrective measures promptly.
- Collaborated with vendors and contractors to negotiate service contracts and ensure timely completion of projects within budget.
- Provided administrative support to the facilities management team, including managing the central Infrastructure Client Services Mailbox, managing the work orders, preparing reports, and managing correspondence.
- Processing of invoices and records management for payment through Converga system.
Education
Master’s in Science - Inorganic Chemistry
University of Mumbai
Mumbai, India04-2016
Skills
- Excellent Customer Service
- Magnificent Written and Oral Communication
- Sound Knowledge of Recruitment related Legislation in ACT Government
- Tech Savvy & Proficient in Microsoft Office Suite
- Amazing Leadership Skills
Timeline
Financial Manager (ASO4)
ACT Government - JACS Directorate
08.2024 - Current
Estate & Trust Officer (ASO4)
ACT Government - JACS Directorate
05.2024 - 08.2024
Team Leader - Senior HR & Recruitment Officer (ASO6)
ACT Government - JACS Directorate
03.2024 - 04.2024
HR and Recruitment Officer (ASO5)
ACT Government - JACS Directorate
10.2023 - 05.2024
Facilities Support Officer (ASO5)
ACT Government - Health Directorate
08.2023 - 10.2023
Talent Acquisition Officer (ASO4)
ACT Government - Canberra Health Services Directorate
07.2022 - 08.2023
Assistant Recruitment Officer (ASO3)
ACT Government - Canberra Health Services Directorate
08.2021 - 07.2022
Master’s in Science - Inorganic Chemistry
University of Mumbai
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