Rui Liu

*Brief Overview: Working in a small accounts team, responsible for assisting with various accounting tasks, including bank reconciliations, managing invoices, and performing the weekly payment run.

*Key Responsibilities:

-Reconciled bank statements with internal cash books using Beacon to ensure accuracy.

-Reconciled ATM cash fortnightly to ensure all transactions, including cash withdrawals and deposits, were properly recorded and none were missed.

-Organized weekly payment runs to suppliers after reviewing and verifying invoices for accuracy.

-Performed month-end closing procedures, ensuring all financial transactions for the period were accurately recorded.

-Closed out the BAS period by creating journal entries in Beacon that reflected the GST and PAYG amounts, as well as any liabilities or claims.

-Identified bad debts and wrote them off by manually recording journal entries.

-Filed accounting documents such as invoices, receipts, and statements for easy retrieval and audit purposes.

-Prepared necessary reports for management, including profit and loss statements and weekly sales reports.

-Assisted in budget preparation and cash flow forecasting by providing accurate financial data as requested.

-Responded to inquiries from clients, vendors, and other departments related to payments, invoices, or account status.

*Achievements:

-Consistently completed bank reconciliations on time, contributing to a 100% accuracy rate in monthly financial reports.

-Implemented a payment schedule to track all invoices, ensuring timely payments and the avoidance of late fees.

-Developed an enhanced spreadsheet to prevent overpayments and ensure the application of credit notes to outstanding invoices.

*Brief Overview: Working in a busy office environment, supporting sales, managing email and assisting with phone calls and other administration-related tasks.

*Key Responsibilities:

-Drafted quotes, converted purchase requisitions to purchase orders.

-Reviewed, processed all purchase orders and invoice reconciliation to PO‘s.

-Followed up on outstanding open PO's and provided summaries to management.

-Allocated credit notes issued by suppliers to existing bills to reduce the amount outstanding.

-Kept track of all purchase orders and liaising with suppliers to resolve stock issues.

-Effectively managed packaging and allocating orders with courier, and addressed back order issues to maintain service levels.

-Prepared weekly and monthly sales report for the company and the sales team.

*Achievements:

-Assisted in making sales and providing exceptional customer services to clients, resulting in increased customer satisfaction rating and customer retention.

-Monitored and responded to emails and inquiries in a timely manner, ensuring effectively communication and customer satisfaction.

*Brief Overview: Worked in a fast-paced retail environment, assisting customers and maintaining the sales floor .

*Key Responsibilities:

-Handled cash, credit card transactions, operating the cash register efficiently.

-Counted and reconciled cash drawer at the beginning and end of each shift.

-Addressed customer inquiries and concerns, offering solutions and ensuring satisfaction.

*Achievements:

-Consistently achieved and exceeded the monthly sales targets.