Achira Shah

Accounts Payable:

• Create & Maintain activity based reporting
• Sort and prepare AP Invoice for Payment
• The entry of AP Invoices into SAP, currently using ECP
• Processing invoices in SAP (approximately 50 invoices per month)
• Maintaining bank account details within SAP for automated payment runs.
• Monitoring due dates and preparing upload files for payment runs,
• Maintain filing of documents.
• Load payments into bank for approval

Account Receivable:

• Gather activity information and prepare monthly billing reports
• Generate monthly activity reporting, from multiple departments, including maintaining manual reports,
• Create and maintain service contracts and pricing within SAP
• Generate monthly invoices for study/protocol related activity using SAP
• Coordinate the generation of up to 450 service-based invoices per month
• Distribute Invoices to stakeholders within set timelines
• Create credit note applications, and track through approval processes
• Manage conflicting priorities from multiple departments
• Meeting tight timelines for Invoice creation & payment
• Creating monthly complex reports to ease up the Invoicing process
• Increased efficiency with thorough maintenance of financial records and documentation.
• Reduced discrepancies in accounts receivable by closely monitoring customer payments and following up on overdue balances.
• Distribute some study invoices to HO(Singapore) within set timelines
• Facilitated internal audits with comprehensive preparation of required financial documents.
• Maintained confidentiality of sensitive financial information, safeguarding both company data and client privacy.
• Pitched in to assist with special projects and additional tasks.

GST Deferral Reporting:

• Track and report deferral status of all incoming shipments, and the applicable GST deferred
• Analyzing ATO report against GST Deferral spreadsheet and raised GST Invoices to stakeholders.
• Liaise with courier companies for N10 and their supporting doc

• Process orders using SAP and working with the Warehouse and Operations teams to resolve any issues.
• Organising shipment dispatch and delivery with couriers to meet required timelines and KPI’s
• Track outgoing shipments to make sure they have been delivered within time and temperature parameters
• Booking online courier for international shipments
• Booking and tracking the return of shipments from hospitals and clinics
• Document maintenance, filing and archiving
• Maintaining Excel spreadsheets and data collection
• Manage four mailboxs
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.

• Pick/Pack and check clinical trial materials accurately according to the order request form
• Double check picked CTM and documentation against shipment request form
• Pack Shipments in line with packing instructions & handling shippers
• Perform monthly expiry task and support internal transfers for expired products
• Put away of Clinical trial material into designated area
• Setup temperature monitor device and reporting of download results
• Stock take and Inventory Management
• Understanding and performing labelling and packing activities
• Assist warehouse Supervisor and admin team with required task

• Streamlined invoice processing for increased efficiency through implementing a new filing system.
• Reduced outstanding balances by consistently following up on delinquent payments with clients.
• Ensured accurate reporting of monthly revenue by conducting thorough account audits.
• Resolving AR related queries
• Emailing invoices to the client and assist with generating statements
• Verified postings, figures and documents for mathematical accuracy, proper coding and correct entry.
• Input financial data and produced reports using SAP
• Gathered, evaluated and summarized account data in detailed financial reports.

• Performing reconciliations of accounts
• Processing payments and invoices accurately and within expected time periods
• Preparing financial reports
• Assist with audits, fact checks, and resolving discrepancies
• Prepare and gain approval for POs
• Estimating of required stock as per the requisition of the professors and other staffs.
• Enhanced financial accuracy by implementing streamlined accounting processes and procedures.
• Achieved timely financial reporting through diligent preparation and analysis of monthly, quarterly, and annual reports.