Adriana Orsulic

• Oversaw the receipt, storage, inventory control, and issuance of construction materials, including consumables, tools, bulk items, equipment, spares, and permanent plant materials for LNG facilities.
• Proficient in DSCS, SiteSense, and BPS systems for real-time material tracking and reporting.
• Acted as key liaison between Project Supply Chain, Field Supply Chain, and Construction teams, ensuring timely delivery and accurate reporting of material needs for work package installation.
• Collaborated across disciplines to ensure materials were available in sufficient quantities and in alignment with construction schedules and priorities.
• Coordinated with Field Engineering, Construction, Subcontractors, and Project Controls to implement work packaging structures and planned construction activities.
• Ensured precise distribution of materials to job sites and installation locations to minimize delays and support continuous workflow.
• Contributed to fabrication planning by recommending value-driven strategies for system builds in coordination with functional groups.
• Applied inventory control strategies (e.g., min-max, bag-and-tag) to maintain optimal stock levels using automated Supply Chain tools.
• Identified surplus or redundant materials early and initiated timely returns to storage or reallocation processes.
• Supported revisions and contingency planning by aligning material availability with evolving design and construction needs.
• Participated in construction planning meetings and maintained awareness of changing priorities, rework plans, and installation adjustments.
• Directed material issuance procedures, including direct-to-site deliveries for critical path items, in close coordination with warehouse teams.
• Led constructability look-ahead meetings and prepared detailed reports for 30-, 60-, and 90-day forecasts.
• Monitored data flows across functional teams via material management components in the Project Automation Plan.
• Ensured compliance with the Materials Management Plan for all commodity groups under assigned responsibilities.

• Oversaw inspection and release of incoming materials received at the Jandakot Warehouse, working in close coordination with Warehouse Staff, Engineering, and Project Management teams.
• Verified incoming stock against delivery dockets, ensuring alignment with Bill of Materials (BOM), Purchase Orders, and specified item descriptions.
• Conducted thorough inspections of material specifications, including dimensions, material type, coating, and testing requirements.
• Ensured all required supplier documentation was submitted and compliant; initiated expediting processes when documentation was missing or incomplete.
• Submitted Over, Short, and Damaged (OSD) reports to appropriate stakeholders (Engineers / Project Managers) for review and disposition.
• Generated and tracked OSD documentation, resolving discrepancies in alignment with approved dispositions.
• Authorized and executed final material release following satisfactory inspection and documentation compliance.
• Maintained accurate document control, ensuring all Purchase Orders and related documents were properly labeled, organized, and filed in accordance with company protocols.

• Managed end-to-end materials handling, including receipt, inspection, staging, and dispatch of all project materials and equipment, ensuring full compliance with company procedures and audit traceability requirements.
• Performed all tasks in line with Wood Group's procedural standards, maintaining a defined audit trail for material movements and documentation.
• Inspected all incoming materials and performed final inspections prior to offshore release, ensuring readiness and conformance with quality standards.
• Coordinated material storage and staging activities according to Brownfields project methodology and Work Breakdown Structure (WBS) alignment.
• Oversaw the dispatch of materials for implementation based on job card allocations, maintaining tight coordination with project teams and offshore schedules.
• Executed goods receipting into the Wood VPRM materials system, verifying alignment with client SAP data and ensuring accuracy across both platforms.
• Maintained the integrity of the VPRM Materials Management System by ensuring up-to-date and precise data entry.
• Supported procurement teams in resolving Over, Short, and Damaged (OSD) material issues at receipt, following the Two-Step SAP process.
• Assisted in inspections and audits of project materials to confirm Readiness for Implementation (RFI) status.
• Ensured all materials were correctly packed, tagged, and consolidated into job card lots per Wood’s handling and logistics processes.
• Provided oversight and assurance of 3rd Party Logistics (3PL) activities, delivering regular progress reports to the Logistics and Materials Control Lead.
• Maintained strong and professional working relationships with client representatives and 3PL providers, supporting collaborative logistics execution.
• Maintained open and effective communication with offshore materials teams, as well as with King Bay Facility personnel in Karratha, to ensure timely vessel departures.
• Actively promoted a safety-first culture, demonstrating leadership in safe work practices and encouraging a No Blame environment.

Transferred from Purchasing Department | Project Closeout & CSU Support

• Transitioned from Field Buying to Procurement Specialist to support cross-functional project closeout activities across Materials Coordination, Demobilization, and Traffic & Logistics (T&L).

Materials Coordination:

• Worked directly with the Commissioning & Start-Up (CSU) team to ensure timely availability of required materials to support system handover and completion milestones.
• Provided real-time updates on material status, addressed shortages, and facilitated reallocation of materials across work packages.

Demobilization:

• Assisted in the systematic identification, classification, and coordination of surplus materials and equipment no longer required for construction or commissioning.
• Ensured proper documentation and disposition in line with project and client procedures, including transfers, returns to vendor, or redeployment.

Traffic & Logistics (T&L):

• Supported logistics planning and execution to enable the safe, efficient, and cost-effective transport of goods from site to designated locations.
• Coordinated with warehouse teams, freight forwarders, and internal logistics stakeholders to ensure proper packing, documentation, and timely dispatch.
• Maintained visibility on all outgoing shipments, contributing to project demobilization goals and minimizing site inventory footprint.

Promoted from Materials Coordinator | March 2017

• Transitioned into the Purchasing Department as a Field Buyer, responsible for executing the end-to-end procurement cycle, from sourcing and bid solicitation to purchase order (PO) administration and closeout.
• Interfaced with suppliers and internal stakeholders to clarify specifications, ensure alignment with technical requirements, and maintain performance against PO terms and conditions.
• Reviewed incoming Field Material Requests (FMRs) to validate adequacy of information and supporting documents, including:
• Technical specs and material certificates
• Supplier restrictions or sole-source requirements
• Alternative materials or available surplus from jobsite
• Leveraged piping materials expertise to identify potential substitution opportunities or avoid duplicate orders by checking existing stock.
• Issued Requests for Quotes (RFQs) based on FMR value, tracked responses, and conducted quote analysis to award Purchase Orders based on best value (unit pricing, lead time, compliance).
• Prepared Sole Source Justifications for higher-value orders awarded without competitive bids, ensuring alignment with procurement governance and approval chains.
• Created Extra Charge Authorization Requests (ECARs) to support PO revisions and ensure cost transparency.
• Managed Blanket Purchase Orders, including generating release orders and updating tracking registers for ongoing spend visibility.
• Issued Release Orders for materials requiring calibration, testing, or repairs, ensuring they were linked to the correct Shipping Notices and processed within lead time constraints.
• Updated Ready-to-Ship dates in project tracking tools (e.g., Bucksheet), and communicated PO amendments to Expediting teams.
• Conducted follow-up on overdue line items, proactively addressing supplier delays or required documentation.
• Maintained comprehensive electronic filing of all procurement records to ensure full traceability for audits, closeouts, and stakeholder reference.

Promoted from Inventory Specialist | Bechtel Project – ISBL & OSBL Scopes

• Promoted from Inventory Specialist to Materials Coordinator in the Piping Team, expanding responsibilities to include detailed material coordination for both ISBL (Train 1 & 2) and OSBL scopes, supporting subcontractors such as CB&I, Laing O’Rourke, EVT, and KEJV.
• Responsible for the input, maintenance, validation, and correction of project material data within the Bechtel Procurement System (BPS), ensuring complete accuracy across all related documentation.
• Reviewed piping Material Requests to ensure compliance with Isometric Drawings, validating requirements and identifying discrepancies early.
• Uploaded and managed Material Requests in the LAV (Look-Ahead Viewer) to enable efficient traceability and visibility throughout the material lifecycle.
• Maintained and updated the LAV with isometric drawing revisions, material statuses, and allocations.
• Performed priority material allocations to ensure timely material readiness well ahead of installation needs.
• Generated Material Withdrawal Requests (MWRs) for subcontractors using both LAV and the Wizard tool, depending on project need and material discipline.
• Monitored engineering progress to align material requisitions with construction schedules and field requirements.
• Supported work packaging and construction planning through coordination with Field Engineering, Construction, Project Controls, and subcontractor teams.
• Directed materials logistics by coordinating with warehouse and traffic/logistics personnel to guide delivery of materials to designated locations.
• Reviewed weekly 6WLA (Six Week Look Ahead) and WFA (Workfront Availability) reports to ensure required piping materials were available to support construction timelines.
• Identified valves requiring special coatings, coordinated their timely transfer to/from the Paint Shop, and ensured accurate tracking and turnaround.
• Collaborated with Inventory Specialists to address UOS&D queries (Under, Overage, Short, Damaged) and resolve inventory discrepancies.
• Generated Engineering Inspection Required (EIR) forms using FORMS PLUS, coordinating timely inspections with Field Engineers.
• Delivered weekly material status reports to CB&I and Bechtel Management via LAV, ensuring full transparency and accountability across stakeholders.
• Built strong working relationships with Field Engineers and Subcontractor Material Coordinators to ensure materials were available and issued in line with evolving workfront priorities.

Freo Group (Subcontracted to Bechtel Procurement)

• Performed critical materials management functions supporting Bechtel’s construction operations, including the receipt, custody, storage, and issuance of consumables, tools, spares, bulk materials, equipment, and permanent plant materials.
• Maintained and updated materials records and documentation in the Bechtel Procurement System (BPS), ensuring data integrity for receiving, issuing, and inventory management processes.
• Processed key material documentation, including:
• Material Receiving Requests (MRRs)
• Material Withdrawal Receipts (MWRs)
• Material Location Changes and Adjustments
• Assisted Material Controllers (MCs) with re-creating MWRs for previously unissued or missed materials, ensuring material traceability.
• Generated and distributed regular inventory and material status reports, including MWR status updates sent to Freo Laydown Supervisors for ongoing field coordination.
• Monitored and followed up on overdue MWRs, collaborating with site teams to ensure timely reconciliation and material accountability.
• Investigated and resolved lost material queries and quarantined material issues, escalating concerns where necessary and ensuring compliance with site procedures.
• Provided guidance to Material Controllers on whether an Engineering Inspection Request (EIR) was required for incoming materials based on the EIR matrix.
• Scanned and electronically filed all processed paperwork, renaming and organizing digital files to support quick retrieval and audit readiness.
• Supported day-to-day administrative tasks and contributed to a clean, organized, and efficient office environment.

Structural, Mechanical, and Piping Works – Screen House, Car Dumpers, Conveyors & Transfer Stations

• Supported all facets of site administration for a major SMP construction contract, working alongside two administrators to manage operations for the installation of a Screen House, two Car Dumpers, and supporting infrastructure.
• Managed R&R logistics, including flight and transport bookings, and maintained the Site R&R register to support efficient workforce scheduling and mobilisation / demobilisation processes.
• Conducted daily accommodation audits, processed approvals, and reconciled accommodation charges for accuracy.
• Performed accurate data entry into payroll systems including FORCE, TES, and MATES, ensuring compliance and verification at each step of the payroll cycle.
• Completed final payroll uploads and audits, cross-referencing data for consistency prior to submission.
• Logged, tracked, and submitted Daily Claim Sheets related to variation works and scope changes.
• Coordinated the submission and tracking of Technical Queries (TQs) and site correspondence, ensuring prompt routing to appropriate stakeholders.
• Produced and formatted project documents using MS Excel, MS Word, and Adobe Acrobat Pro, preparing them for internal and external submission.
• Maintained and updated HSE records, compiling weekly Safety KPI statistics for reporting to project leadership and client representatives.
• Processed training and competency records, ensuring personnel and site records were up-to-date and compliant with project requirements.
• Maintained and audited key project registers, including those for travel, HSE, payroll, plant & equipment, and workforce systems such as MATES, Alesco, MARS, and the Travel Management System.
• Tracked and audited diesel fuel usage to support accurate Diesel Fuel Rebate claims.
• Prepared and submitted Weekly Construction Reports to support project progress tracking and stakeholder communication.
• Performed general administrative duties including filing, archiving, and document control to support daily site operations.

Monatrack Operator

• Managed Monatrack, a custom-built structural steel database, to track and reconcile drawing status, fabrication, delivery, and installation of structural steel components.
• Maintained accurate records of all deliveries, material movement, installation progress, and issue resolution.
• Liaised regularly with Materials Control, Site Engineers, and Client Materials Control to ensure data accuracy and continuity across teams.
• Performed detailed data entry and reconciliation using MS Excel, ensuring alignment between delivery dockets and drawing documentation, especially when delivery details were incomplete.
• Conducted data validation prior to uploading to ensure quality and accuracy of database records.
• Provided weekly progress updates to the Engineering team to support planning, reporting, and performance tracking.
• Analyzed and reviewed engineering and detail drawings to ensure consistency across documentation and delivery records.

Document Controller

• Managed the revision control of Engineering and Detailed Drawings, including preparation and submission of Redline Mark-ups to the client.
• Maintained the site document register, ensuring all documents were appropriately revised, submitted, and tracked through approval cycles.
• Submitted and received site documentation in accordance with procedural requirements.
• Coordinated the submission, registration, and tracking of Technical Queries (TQs) and client responses.
• QA/QC Administration
• Submitted Field Inspection Check Sheets (FICs) and ensured completeness and accuracy of documentation prior to client submission.
• Administered the Non-Conformance Report (NCR) closeout process, maintaining registers and tracking submissions through resolution.
• Performed data entry and ongoing maintenance in QATS (Quality Assurance Tracking System), a custom QA database used for managing project completion records.
• Assisted in the preparation and compilation of Manufacturer Data Reports (MDRs) for final handover and quality closeout.

General Site Administration

• Received, logged, and submitted Daily Claim Sheets for variation and scope changes.
• Formatted MS Excel, Word, and PDF files to meet client and internal submission standards.
• Tracked diesel fuel usage for the purpose of Diesel Fuel Rebate claims.
• Sent and received site correspondence and technical documentation using Aconex document control system.
• Performed general clerical duties, including hardcopy filing, archiving, and records management in compliance with site protocols.