Agnes Unasa

• Processing TA Payments:

Examine Staff & Board TAs for correctness and authorisation, and ensure Executive TA payment details are recorded correctly for purposes of Annual Accounts and Annual Report; examine meeting payments in comparison to attendance records; upload payment data into Sun daily.

Set up/update claimants/staff banking details in SUN.

Ensure all claimants who will potentially attend WGM have Statement by Supplies on file.

Advise BDO if there are outstanding balances owing, no bank details or not information on claimants.

Assist with WGM, help claimants complete paperwork correctly ensuring they provide correct documentation.

Help claimants check their banking details we have on file.

• Recovering TA overpayments:

Ensure overpayments are journaled immediately and advices of overpayment issued to debtor promptly. Recover from debtor at earliest opportunity

• Process car hire invoices:

Ensure car hire invoices are authorised, check coding against TA forms and process invoices for payments within terms.

• Processing monthly Globetrotter airfares statement:

Pay monthly airfares statement when issued, check coding and trip authorisations; upload expense journal in month following receipt of statement.

• Process Credit card acquittals:

Ensure all credit card statements are sent to staff in a timely manner, make sure appropriate supporting documentation is attached, check codings and approvals. Upload journal.

• Other Finance Tasks :

Check the bank accounts daily and process all payments to relevant debtors, raise appropriate journals.

Allocate payments received.

Email daily account balances and payments received to Accountants.

Tasks and journal requested by Accountant

• Insurance:

Ensure that the Insurance Claim Register is updated.

Send Insurance claims to SRG Corporate for processing.

• Heritage:

Processing Heritage timesheets for payments.

Assist Heritage staff with bank details and information on TA

• Client and staff queries:

Respond to all queries promptly and courteously

• Back up for Accounts Payable:

Backup with Accounts Payable is on leave. Check & process invoices and make payment

• End of Year Procedures:

Prepare monthly debtor report and process corrections and adjustments monthly.

Prepare Board Briefings and journals for annual write-offs, write-backs and staff debtors.

Prepare Directors Remuneration

• Wellness/Uniform Allowance:

Check all Staff Reimbursements against the “Wellness/Uniform Allowance” spreadsheet and that the spreadsheet is updated.

Do end of month check to ensure that the spreadsheet matches the Trial balances.

• Monthly Checks:

T5 for consultants

Board Members MLGE/AFEQ/PAYG payments balance to ledger

ATO - BAS/PAYG spreadsheet updated

• Process Monthly TA Debtors Report:

Monthly report to be done by 8th of each month. Ensure correspondence has been sent to recover any outstand debts. Send correspondence out quarterly

• Assist with NWAC:

Prepare and pay all payments relating to the NWAC meetings and AGM

Ensure all paperwork is received and correct

Attend AGM as per request by CFO

• Training of Internal Staff

Training of new and existing Business Support Office, all things Finance. Helping with TA, budgets and payment requests.

• Processing and assessment of applications for new retail outlets.
• Evaluation of applications financial arrangements and business documentation.
• Providing all essential information and protocols to successful retailers to enable them to progress their contractual obligations
• Create and generate business information for new retailers on SAP and BOS databases which are utilised by business unit.
• Allocate all equipment from business unit to retailer via SAP and BOS.
• Bank reconciliation for all retailers in WA and processing dishonoured payments (weekly reports).
• Processing credit and debit transactions in SAP and BOS.
• Interacting with internal and external stakeholders to support and improve quality service delivery.
• Identification, escalation and effective resolution of issues effecting retailers and other stakeholders.
• Maintaining accurate and complete records of all interactions and transactions.

• Daily exporting of bank statement from Westpac into Oracle for reconciliation of all Natitas corporate bank accounts both Foreign Exchange and AUD.
• Central point of contact and system administration for Westpac for the Navitas Group.
• Staff Training on Westpac for all new online users.
• Assist the Group Treasurer with cash depostis, intercompany transactions and payments.
• Central point of contact and system administrator for Citibank Corporate Credit cards.
• Manage reconciliations of Navitas Corporate Credit cards.
• Oversee Corporate Payroll - ensuring monthly and fortnightly payroll was entered correctly into General Leger by month end for both Australian staff and overseas staff.
• Facilitate intercompany and rental on charges.
• Oversee credit control functions, including reconciling accounts, raising invoices/adjustment notes, investigating and resolving queries, debt collection both verbal and written.
• Prepare monthly end recociliations.
• Provide assistance to the Corporate Accountants and Group Controller for ad hoc projects on a need by basis.
• Prepare in Blackline - International Intercompany reconciliations, bank reconciliations, debtors and other reconciliations on a monthly basis.
• Support the Oracle team with service desk requests as required.
• Maintain corporate accounts for Macquarie Telecommunications and Telstra via web based systems.
• Reconcile and prepare major creditors accounts for payment.
• Clearing and managing difficult/outstanding creditors accounts.
• Completion of all tasks with attention to detail.
• Strict adherence to all policies and procedures.

• Manager a staff of 4
• Daily reconciliation of bank account
• Accounts receivable
• Research chargebacks and discrepancies.
• Follow up outstanding accounts as per debtor aging reports.
• Assign tasks to team associates
• Liaise with local, interstate and international clientele
• Debt collection both verbal and written
• Collaborate with collection agents
• Review and open new accounts in accordance with company policy and Liquor Licensing legislation.
• Credit Checks.
• Intercompany banking transfers.
• Reconcile client account.
• End of month reports and CFO and Group Controller.
• Maintain client accounts and database.
• Forecast cash flow reports for Senior Management
• Strict adherence to all policies and procedures.