Aimee Harvey

• Effectively prepared the timely submission of key documents including preparing, collating and establishing briefs, project plans, reports, agreements and contract documents for both Prevention and Social Marketing & Campaigns teams.
  • Provided co-ordination and administrative program support across teams across the division. This includes project, secretarial, contract and onboarding support and the arrangement of travel itineraries, accommodation and transport bookings to coordinate and support team the effective functioning of the team.
  • Managed correspondence and email inboxes across teams, including responding to emails, triage and resolution of issues and using systems to monitor and process e-referrals for NSW Quitline, as well as identifying and reporting any anomalies in data.
  • Provided high level and timely administrative, procurement, HR administration and project co-ordination support to the managers and teams to assist them in managing multiple and complex projects.
  • Effectively managed time, competing priorities and issues across two teams.

• Provided a high level of administrative to the Executive Director and Branch to ensure critical timelines were met
• Delivered a comprehensive range of administrative support functions, including diary and meeting management and mailbox management
• Effective record keeping including logging approvals executive actions in and loading approvals and advice into the appropriate Content Manager folders.
• Received, assessed, and managed enquiries from internal and external stakeholders
• Drafted and prepared general correspondence, presentations, reports and submissions
• Produced business activity reports, such as staffing, sick leave, budget reconciliation
• Work Group Manager for System Management Branch – onboarding new staff, equipment management, processing procurement

· Provided high level administrative support to the Clinical Executive Directors and Leadership teams, including diary management and scheduling of team meetings, appointments, the preparation and collating documents
·Organised logistics of travel and accommodation for staff and catering and organised any purchasing or printing as required
·Processed general correspondence, prepare agendas, minutes, presentations, submissions and collated information for reports with accuracy and attention to detail.

· Liaising with key hospital and healthcare stakeholders, external agencies and customers, including management of events, sponsorships and partnerships
· Project management and coordination of major company rebranding and new website
· Curation of social media content and design, monthly reporting of website and social media analytics
· Assisted in project management state-level clinical coding audit reporting, including analysis and design of reports