Summary
Overview
Work History
Education
Skills
Languages
Accomplishments
Timeline
Generic

Ajay Singh

Werribee,VIC

Summary

People-oriented Team Leader successful in monitoring performance, delegating work and motivating members. Versed in managing daily direction and team communication. Collaborative and resourceful professional dedicated to identifying business needs to develop and deliver creative solutions.

Overview

18
18
years of professional experience

Work History

Accounts Payable Team Lead - Home Health

Australian Unity
Melbourne, Victoria
11.2023 - Current
  • Reviewed and processed invoices to ensure accuracy of data entry.
  • Monitored accounts payable aging report to ensure timely payment of vendor invoices.
  • Utilized system knowledge in Coupa, Procura, and OCR - Kofax.
  • Managed team of Eight and supervised a remote team across various states.
  • Working on current project OCR - Kofax - an automated system for processing invoices.
  • Provided guidance and support to Accounts Payable staff with day-to-day operations and setting up KPIs for each team member.
  • Assisted in the development of internal accounting policies and procedures.
  • Conducted monthly reconciliation of vendor accounts.
  • Responded promptly to inquiries from vendors regarding payment status.
  • Handled high-volume invoice processing (4000 per week) with minimal supervision.
  • Achieved creditors' payment compliance at over 90%.

Accounts Payable Team Leader

BlueCross Community Care Services
Hawthorn East, VIC
11.2018 - 11.2023
  • Handled vendor invoice processing according to company policy.
  • Continuing work on process improvement.
  • Currently working on project for manual invoicing to Automated system
  • Assisted my Manager with successfully finished project on upgrading Accounting system.
  • Oversaw monthly close process to deliver timely and accurate reporting of accounting financial information.
  • Trained and mentored newly hired employees to educate on process flows and interdepartmental procedures.
  • Running weekly AP Payment forecast for Group Accountant.
  • Maintaining spreadsheet for creditors direct debit.
  • Researched past due invoices.
  • Communicated and liaised with stakeholders, vendors, upper management and peers.
  • Recruited, interviewed and hired new employees for accounts payable department.
  • Organized records for yearly audits.
  • Performed administrative tasks to support strategic initiatives.
  • Processing invoices in timely manner and pay as per company payment terms
  • Helping team with cross training for their development and for team perspective
  • Running monthly and weekly financial report for Management
  • Creditors statement reconciliation and setting up target for team reconcile big creditor statement on monthly basis
  • Helped project and operations management employees with accounting-related concerns.
  • Liaised with freight and utility vendors to facilitate timely payments, mitigate late fees and increase accuracy.
  • Liaised with buyers and sellers to coordinate statements, payment schedules and cost analyses.
  • Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
  • Assessed current procedures and implemented improvements.

Accounts Payable Supervisor / Assistant Accountant

Tasman Market Fresh Meats Pty Ltd
Melbourne, VIC
11.2010 - 11.2018
  • Timely and accurate processing of all invoices (with signature and approved by Management or Executives), expense claims, cheques and payment advices
  • Ensure integrity of data is maintained so that financial and reporting information is timely and accurate to meet the tight deadlines
  • Supervising and motivating small team of finance and give training new staff as required
  • Reviewing AP staff’s performance, arranging fortnightly and monthly meeting with AP staff and report to CFO
  • Ensure Creditors’s Tax Invoice comply with ATO guidelines to claim GST
  • Responsible for the reconciliation of supplier statements with Accounting System MS Dynamics Great Plains ledger balances
  • Every day Cash Receipting and Bank Reconciliation and make sure that all batches from shops are flowing through to our Accounting System
  • Reviewing process of Accounts Payable function time to time and recommend to Management for any change
  • Reconciling all General Ledger Account at end of month, like suspense account, Under/ Over account, Sundry Debtor Account, Internal Transfer Account, and other accounts
  • Helping Company Accountant with weekly Gross Margin Report, End of Month reports, Accruals, and Balance sheet
  • Develop procedures, policies and procedures to maintain and increase efficient operations
  • Timeliness of payments, ensure there are no overdue accounts attracting late fees
  • Accuracy of data, checking pricing and correctly enter in the Accounting System
  • Timely reconciliation of supplier statements on a weekly and monthly basis and ensuring creditor’s payments are processed within stipulated trading terms
  • Checking AP batches for accuracy
  • Coding invoices and/or reviewing coding like Capital, WIP, Repair & Maintenance, Cleaning, MV expenses and entering the Invoices in right distribution codes in relevant period
  • Creating new Debtors in system after Management approval and monitoring the debtor’s account like receiving payment on time, not exceeding credit limits
  • Preparing Weekly Report of different entities and make sure that all sales, Cash payments EFT Payment and Debtors Payments are matching with Accounting System
  • Liaison with Area Managers and Store Managers for any issue
  • Resolving supplier’s queries
  • Generating different kind of reports in RMS on daily, Weekly, and Monthly basis
  • Reviewing all property rent on monthly and annual basis and ensuring that these properties council bill, water bill and insurance are correctly charged
  • Achievements:
  • Simplified data entry and manual process by using automated spread sheets, including Shop’s Weekly and Monthly stock-take files and Management reports
  • Lead the whole 'Online Sales' transition process and implementing the process of ‘Online Sales’ accounting under Accounting software.

Accounts Payable Specialist

Mobil – Express Fuel Pty. Ltd
04.2006 - 11.2010
  • Performing all activities in accounts payable
  • Processing all the invoices in the system
  • Coding and batch processing
  • Processing payments to weekly and monthly creditors as required
  • Managed and query of vendor accounts, generating weekly on demand cheques
  • Assisting on completion and maintenance of general ledgers
  • Liaison with creditors, MD, retail site managers and the Financial Controller
  • Reconciling the cash movements of retail branches and with bank
  • Responsible for negotiating past due accounts
  • Reconciliations of creditors accounts
  • Filling and archiving in a systematic manner
  • Periodic Stock Count & maintaining stock
  • Price management: - Entering the cost price and suggested retail price of the product in system
  • Working through implementing all the organizational standards
  • Achievements:
  • Improved efficiency on reconciliation by setting up Excel automation
  • Streamlined creditor’s account reconciliation and payment.

Education

Masters - Accounting

Central Queensland University
01.2007

Bachelors - Commerce

Delhi University
01.2004

Skills

  • Microsoft Excel
  • Microsoft Dynamics Great Plains
  • Microsoft Word and Power Point
  • Coupa
  • Procura
  • Kofax - OCR
  • AIM
  • Buylink and OCR
  • Xero
  • Retail Management System – RMS
  • Retail, Hospitality
  • High attention to details
  • Very good time management skills and Communication skills
  • Eyes of finding issues and ability of solving problems
  • Able to work autonomously and in a team environment
  • Open personality and the willingness to be part of a team

Languages

English
Professional
Hindi
Limited

Accomplishments

  • Created highly effective new program to work from home during COVID.
  • Successfully eliminated paper invoices to Digital way and saving all record in company shared drive.
  • Working on project to transfer paper based supplier to new system Buylink (OCR)
  • Setting up weekly, forthrightly and monthly meeting with team to achieve financial target
  • Eliminating cheque for business
  • Designed Statement reconciliation spreadsheet for team for big or small creditors

Timeline

Accounts Payable Team Lead - Home Health

Australian Unity
11.2023 - Current

Accounts Payable Team Leader

BlueCross Community Care Services
11.2018 - 11.2023

Accounts Payable Supervisor / Assistant Accountant

Tasman Market Fresh Meats Pty Ltd
11.2010 - 11.2018

Accounts Payable Specialist

Mobil – Express Fuel Pty. Ltd
04.2006 - 11.2010

Masters - Accounting

Central Queensland University

Bachelors - Commerce

Delhi University

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Ajay Singh