Adriana Houston
Pakenham,Australia
Summary
Adriana is a focused and dependable professional with strong attention to detail and excellent interpersonal skills. Seamlessly adapts to both team-based and individual work environments. Thrives under pressure in fast-paced international settings. Interacts effortlessly with individuals from diverse backgrounds, establishing friendly and approachable connections, managing procurement activities and administrative tasks. A meticulous approach to information analysis and preparation has led to success in delivering university lectures, acting in Courts of Law, contributing to a pilot study for a global company and implementing techniques to reduce labor and maintain business integrity and quality of operational service.
Overview
28
28
years of professional experience
Work History
Procurement Administration Officer
Pakenham Appliances
02.2023 - Current
- Prepared reporting and documentation in Trello and Meister software to support effective divisional, functional and strategic business activity among stockholders
- Resolved daily issues by handling invoice discrepancies, replacements for rejected materials and missed and late deliveries
- Maintained an internal inventory of supplies, parts and equipment
- Managed procurement requests and acted as point-person for customers on logistics, hardware and software needs
- Optimized inventory levels by applying strategic forecasting methods and monitoring stock movement in a daily basis
- Developed strong relationships with key suppliers, fostering collaboration and mutually beneficial for the stockholders
- Managed procurement projects for timely delivery, ensuring optimal resource allocation and budget control
- Oversaw contract management activities from drafting to execution, ensuring all agreements met legal requirements and aligned with business objectives
- Resolved invoice and payment issues to facilitate prompt payment to suppliers and customers
- Created organized filing system to manage department documents
- Cultivated strong relationships with vendors and partners supporting administrative operations
- Managed supervisor itinerary and appointments and streamlined scheduling procedures
Administration Officer
Rio Tinto
08.2017 - 02.2023
- Project support for different business groups at Rio Tinto
- Preparing reports for different stakeholders within the organization (technical development)
- Developed strong working relationships with colleagues, contributing to a positive work environment
- Provided exceptional customer service, addressing inquiries professionally and in a timely manner
- Maintained high levels of organization within the office space through regular supply inventory checks and proactive restocking efforts SAP Rio Tinto
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to staff members
- Participated and contributed to office safety by enforcing workplace policies and following emergency procedures monthly
- Directed automation of office procedures such as correspondence management, recordkeeping and online communications
- Planned and coordinated logistics and provided materials for stakeholder’s meetings, technical and development teams meetings, and international visitors
Project Controller
Rio Tinto
08.2016 - 07.2017
- Engaged as Project Controller for an integrated continuous chemical pilot plant for a new Rio Tinto European venture that will be based in Serbia (Project Jadar)
- Activities included project, invoice, purchase order, report, and contract controls (HR, IT and External Affairs, etc.) for 35-members project team, using SAP and Rio Tinto Portal
- Daily, coordinated resolution of issues through numerous entities in Australia, US, India, UK, France, and Serbia
- Developed strong rapport with all stakeholders, including members of the Jadar Project, Rio Tinto locally and internationally, and external vendors both local and International
- Created travel bookings for project members
- Maintained project time-tracking system, including determining pre-existing issues in the Excel implementation and resolving them
- Organized International Jadar Project Conference - held in Melbourne: Travel and accommodation for senior Rio Tinto management
Personal Assistant to CEO / Stock Control Manager
M.G.P Electrical PTY
01.2003 - 02.2004
- Preparing correspondence on the principal's behalf
- Reading, monitoring and responding to the CEO's email
- Project management
- Analysis and research
- Managing and reviewing filing and office systems
- Planning, organizing and managing events
- Booking meetings
- Organizing travel and preparing complex travel itineraries
- Preparation and delivery of presentations
- Sourcing and ordering stationery and office equipment
- Answering calls and handling queries
Lawyer / Legal Assistant
Sanchez e Sanchez SA
04.1998 - 07.2002
- Representation of cases in Colombian Criminal, Property, and Civil Law courts
- Preparation of legal briefs
- Interviewing plaintiffs and defendants
- Case research including identification and support of existing precedent
Professor's Associate
Universidad de la Sabana
08.1997 - 11.2001
- Assistant Lecturer / tutor in three subject areas across 5-year levels
- Civil and Family Law (1st year through to 5th year subject)
- Commonwealth Law (2nd year subject)
- Contract Law (3rd year subject)
- Lecture preparation
- Marking / grading of student submissions
- Presentation of lectures on Professor's behalf
- Personal tutoring of individual students at all year levels
- Law Faculty, student representative to University Council
- Awarded Scholarship for Academic Excellence (covering entire degree)
Education
Bachelor of Law (Honors) -
Universidad De La Sabana
Skills
- Purchase Order Processing
- SAP Software Skills
- Proficient in MS Office
- Detail-Oriented Approach
- Initiative to resolve issues
- Effective Time Management
- Vendor Registration Management
- Analytical Problem Solving
Languages
Spanish
Qualifications Certifications
- Bachelor of Law (Honors), Universidad de la Sabana, Bogota, Colombia
- Rio Tinto SNL
- MYOB, Monash University
- Xero
Timeline
Procurement Administration Officer
Pakenham Appliances
02.2023 - Current
Administration Officer
Rio Tinto
08.2017 - 02.2023
Project Controller
Rio Tinto
08.2016 - 07.2017
Personal Assistant to CEO / Stock Control Manager
M.G.P Electrical PTY
01.2003 - 02.2004
Lawyer / Legal Assistant
Sanchez e Sanchez SA
04.1998 - 07.2002
Professor's Associate
Universidad de la Sabana
08.1997 - 11.2001
Bachelor of Law (Honors) -
Universidad De La Sabana
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