ALANA WILLETT
SYDNEY,AUSTRALIA
Summary
Organised Executive Team Assistant experienced in providing high-level administrative and operational support within fast-paced corporate environments. Delivered effective management of complex schedules, meeting coordination, and travel arrangements through strong attention to detail and proactive communication. Focused on enhancing executive efficiency and building positive relationships across all organisational levels.
Overview
11
11
years of professional experience
Work History
EXECUTIVE TEAM ASSISTANT
FC Capital
Sydney
11.2025 - Current
- Managed CEO calendar, scheduled meetings, and resolved scheduling conflicts to ensure efficient time management.
- Organised meetings by booking rooms, preparing agendas, arranging catering, setting up technology, and tracking follow-up actions.
- Coordinated travel arrangements for executives and staff, including bookings, accommodations, and detailed itineraries to facilitate smooth travel experiences.
- Prepared documents, presentations, and reports, ensuring timely delivery and accurate correspondence to support executive communication.
- Delivered support to executives and senior team members on daily operations.
- Provided daily administrative support to CEO.
- Supported onboarding and offboarding activities for employees.
- Coordinated training sessions and team development activities.
- Arranged team events, lunches, conferences, and functions.
- Maintained office supplies, equipment, and general office needs.
- Worked with internal teams, clients, suppliers, and external stakeholders.
- Processed invoices for timely payments, expenses, purchasing and other administrative processes.
- Maintained and updated records in internal databases, databases, and internal systems.
- Supported workplace processes, including health and safety compliance and policies.
- Served as main contact for team and provided day-to-day support.
FINANCE AND ADMINISTRATION OFFICER
Country Racing NSW
Sydney
08.2024 - 11.2025
- Provide finance and administration support to the Country Racing CEO, Board Members and broader team.
- Support, Assist and communicate effectively with 121 Country Racing Clubs, ensuring compliance with processes and providing assistance where needed.
- Create and process purchase orders, submitting documentation to the finance team in line with internal controls.
- Coordinate and track correspondence between clubs and Racing NSW, ensuring accuracy and timeliness.
- Assist with budget monitoring and reporting for Country Racing operations.
- Supported the successful rollout of PVC railing across 88 clubs, ensuring cost-effectiveness, compliance, and timely implementation.
- Contributed to streamlining administrative processes, improving efficiency across finance and operations.
ACCOUNTS PAYABLE OFFICER
Racing NSW
Sydney
05.2023 - 08.2024
- Managed full accounts payable cycle including processing payments, invoices, and supplier statements.
- Maintained supplier relationships by handling queries, following up on overdue invoices, and reconciling accounts.
- Processed credit applications with suppliers and supported financial reporting through accurate data entry.
- Ensured compliance with internal processes and delivered timely payment runs to suppliers and stakeholders.
ACCOUNTS ASSISTANT
Jennchem Australia
02.2020 - 05.2023
- Supported senior accountant and wider finance team across accounts payable and receivable duties.
- Processed customer invoices, statements, and reconciliations while maintaining strong client and supplier relationships.
- Managed financial data entry, end-of-month duties, and reconciliations of accounts and company credit cards.
- Assisted in production, materials, and labour reconciliations, ensuring accuracy in reporting.
ADMINISTRATION / DATA ENTRY
Jennmar Australia
02.2018 - 02.2020
- Performed data entry, delegated emails and calls, receipted goods, and provided administrative support.
- Acted as first point of contact for clients and suppliers, ensuring excellent customer service.
RECEPTIONIST / ADMINISTRATION
HDSA Group
05.2015 - 01.2018
- Provided administrative and reception support including phone/email delegation, invoicing, purchase orders, and filing.
- Assisted with recruitment, OHS inductions, training coordination, and employee record management.
Education
YEAR 12 -
Broughton Anglican College
01-2014
CERTIFICATE III - BUSINESS ADMINISTRATION
TAFE
CERTIFICATE IV - BUSINESS ADMINISTRATION
TAFE
Group traineeship -
HD5A Group
Skills
- Executive and CEO Support
- Calendar and Diary Management
- Meeting Coordination
- Travel and Itinerary Management
- Inbox and Email Management
- Event Coordination
- Office Operations Management
- Records Management
- Vendor Relationship Management
- Process Development
- Microsoft Office Proficiency
- Communication Skills
- Ability to Manage Competing Priorities
- High Attention to Detail
- Problem Solving & Initiative
- Confidentiality and Discretion
- Stakeholder Engagement
- Team Administration
- Ability to Manage Competing Priorities
Timeline
EXECUTIVE TEAM ASSISTANT
FC Capital
11.2025 - Current
FINANCE AND ADMINISTRATION OFFICER
Country Racing NSW
08.2024 - 11.2025
ACCOUNTS PAYABLE OFFICER
Racing NSW
05.2023 - 08.2024
ACCOUNTS ASSISTANT
Jennchem Australia
02.2020 - 05.2023
ADMINISTRATION / DATA ENTRY
Jennmar Australia
02.2018 - 02.2020
RECEPTIONIST / ADMINISTRATION
HDSA Group
05.2015 - 01.2018
YEAR 12 -
Broughton Anglican College
CERTIFICATE III - BUSINESS ADMINISTRATION
TAFE
CERTIFICATE IV - BUSINESS ADMINISTRATION
TAFE
Group traineeship -
HD5A Group