Alayna Silver
Arana Hills,QLD
Summary
My goal is to continue to build upon my career by committing myself to learning and self-development opportunities and experiences. Being self-motivated, responsive and highly dedicated to all tasks that are presented to me, I have a keen desire to achieve excellence in the department. I specialise in building rapport with stakeholders, program coordination, workplace training and keeping morale high.
Overview
22
22
years of professional experience
Work History
Project Officer, Indigenous Justice Programs
Department of Justice & Attorney-General
11.2020 - Current
- Aid management and team members in the administrative and project functions of the office
- Co-ordinate and provide accurate, timely and confidential executive and secretariat support
- Co-ordinate and organise meetings, conferences and other appointments, travel details and functions
- Draft executive correspondence in relation to program matters as directed by senior management and other officers within the unit
- Maintain efficient and up-to-date filing and information retrieval system including incoming correspondence, distribution of correspondence to officers and recording of ministerial and departmental replies.
Indigenous Justice Officer
Department of Justice & Attorney General
04.2023 - 02.2024
Project Officer, Policy, Research & Evaluation
Department of Justice & Attorney-General
05.2022 - 04.2023
- Aid management and team members in the administrative and project functions of the office
- Co-ordinate and provide accurate, timely and confidential executive and secretariat support
- Co-ordinate and organise meetings, conferences and other appointments, travel details and functions
- Draft executive correspondence in relation to program matters as directed by senior management and other officers within the unit
- Maintain efficient and up-to-date filing and information retrieval system including incoming correspondence, distribution of correspondence to officers and recording of ministerial and departmental replies.
- Kept project and team on schedule by monitoring deadlines, milestones and performance.
- Prepared reports on the status of projects to stakeholders in a timely manner.
- Supported senior management in decision making activities related to ongoing projects.
Correspondence Coordinator
Coroners Court of Queensland
05.2022 - 07.2022
- Coordinate official responses on behalf of the Coroners Court of Queensland and respond to queries/requests related to coronial matters
- Maintain information published on the public facing website
- Coordinate applications for judicial review of coronial matters
- Coordinate parliamentary matters such as Possible Parliamentary Questions, Questions on Notice, travelling regions briefs
- Provide support to the Manager, Business Services on administrative and business matters
- Maintain up to date filing and retrieval systems for managing all incoming correspondence, distribution of correspondence and replies.
Court Services Officer
Department of Justice & Attorney-General
02.2015 - 11.2021
- Court recording and depositions
- Inputting court results into QWIC database
- Preparation and dissemination of court paperwork
- Handling customer enquiries
- Assisting Magistrate with court process and procedures
- Coordination and preparation of daily court sittings list
- Court rostering (allocating Magistrates to court rooms).
Executive Assistant
Department of Justice & Attorney-General
03.2019 - 07.2020
- High level diary management
- Organising meetings/conferences/functions
- Provide secretariat duties for various meetings
- Preparing and distributing agendas, minutes and other documentation
- Examining and prioritise incoming correspondence to determine appropriate action
- Prepare correspondence, draft reports and briefing notes
- Photocopying and collating information as required for the Deputy Director-General
- Liaison with senior executives from other jurisdictions and agencies, including ministerial staff.
Senior Departmental Liaison Officer
Department of Justice & Attorney-General
07.2013 - 02.2015
- Develop and maintain a responsive and effective working relationship and facilitate timely and effective communication and liaison between the Office of the Attorney-General and Minister for Justice and Department of Justice and Attorney-General
- Maintain effective, professional relationships with key senior officers throughout the department
- Coordination and/or preparation of high-quality research, background, briefing or policy documents in accordance with stringent deadlines
- Liaison with other Ministerial offices, Electorate offices and Government departments
- Ensure excellent service provision to the Ministerial office by monitoring quality and timeliness of Cabinet documents, Parliament documents, briefings and correspondence.
Training Officer
Department of Justice & Attorney-General
06.2013 - 07.2013
- Review all online training materials for Queensland Courts Staff
- Create an online training course for Queensland Courts Financial Management practices.
Community Training & Support Officer
Department of Justice & Attorney-General
06.2011 - 06.2013
- Provide high level executive support to the Registrar and Manager of the Justices of the Peace Branch
- Prepare policy and operational procedural guidelines for Justices of the Peace and Commissioners for Declarations
- Manage, develop and implement a state-wide professional development plan for 91,000 Justices of the Peace and Commissioners for Declarations
- Coordinate and deliver state-wide professional development training to Justices of the Peace and Commissioners for Declarations
- Research, interpret and apply various legislation to the roles and responsibilities of Justices of the Peace and Commissioners for Declarations
- Advise the Registrar and Manager on legislative changes and pertinent issues that impact upon the business, as well as clients, of the Justices of the Peace Branch.
User Acceptance Testing Officer
Department of Justice & Attorney-General
02.2010 - 06.2011
- Interpret business requirements sourced through legislation
- Prepare and write test scenarios for Queensland Wide Interlinked Courts (QWIC) database
- Prepare and write test scripts for QWIC database
- Execute test scripts and scenarios in the QWIC database
- Prepare and write defect reports
- Liaise with stakeholders on enhancements and fixes to improve the system
- Make recommendations and provide submissions for enhancements and fixes to the QWIC database.
Training Coordinator/Executive Assistant
Department of Justice & Attorney-General
10.2006 - 02.2010
- Provide executive support to Manager
- Coordinate all training participants including queries and nominations for Courts Capability Development Unit training courses
- Develop and maintain training resources – online and manual
- Check and authorise Travel Applications, Travel Expense Claims, Motor Vehicle Allowance Claims
- Arrange and book flights, accommodation and travel requirements using the Travel Management System for Queensland Government
- Book training venues and caterers
- Liaise and arrange guest speakers for functions.
Administrative Officer
Department of Justice & Attorney-General
12.2001 - 09.2006
Administrative Officer
Department of Justice & Attorney-General
04.2004 - 09.2006
Skills
- Project Management
- Document Management
- Stakeholder Relations
- Reporting and Documentation
- Deadline Adherence
- Presentation Skills
- Workflow Coordination
Professional Development
- Justice of the Peace (Qualified)
- Certificate IV Workplace Assessment & Training
- EDocs Power User
- TMS Booking Officer
- Certificate IV Government (Court Services)
- Appointed as Assistant Clerk of the Court
- Certificate III Business (Office Administration)
- Certificate II Business (Office Administration)
- Manual Queensland Driver Licence
References
- Ms Renee Kyle, Executive Manager, Indigenous Justice Projects, 0436 615 305
- Mr Alan Dewis, Director, Aboriginal and Torres Strait Islander Justice Programs & Partnerships, 0477 338 821
- Mr Michael Sherwin, Senior Registrar, Redcliffe Magistrates Court, 07 3384 6300
Timeline
Indigenous Justice Officer
Department of Justice & Attorney General
04.2023 - 02.2024
Project Officer, Policy, Research & Evaluation
Department of Justice & Attorney-General
05.2022 - 04.2023
Correspondence Coordinator
Coroners Court of Queensland
05.2022 - 07.2022
Project Officer, Indigenous Justice Programs
Department of Justice & Attorney-General
11.2020 - Current
Executive Assistant
Department of Justice & Attorney-General
03.2019 - 07.2020
Court Services Officer
Department of Justice & Attorney-General
02.2015 - 11.2021
Senior Departmental Liaison Officer
Department of Justice & Attorney-General
07.2013 - 02.2015
Training Officer
Department of Justice & Attorney-General
06.2013 - 07.2013
Community Training & Support Officer
Department of Justice & Attorney-General
06.2011 - 06.2013
User Acceptance Testing Officer
Department of Justice & Attorney-General
02.2010 - 06.2011
Training Coordinator/Executive Assistant
Department of Justice & Attorney-General
10.2006 - 02.2010
Administrative Officer
Department of Justice & Attorney-General
04.2004 - 09.2006
Administrative Officer
Department of Justice & Attorney-General
12.2001 - 09.2006
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