Aleisha Coles
Yowie Bay
Summary
Dedicated and highly organised Executive Assistant with 6+ years' experience supporting senior leaders across administration, office coordination and C-suite environments. I thrive in fast-paced settings and enjoy creating calm, organised structure for the people I support. Known for being approachable, trustworthy and proactive, with a strong focus on building genuine relationships and making day-to-day operations run smoothly.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Foxtel Media
08.2022 - 03.2025
- Provided high-level Executive support to the Chief Sales Officer and the Fox Sports Brand Partnerships Director.
- Managed end-to-end purchase order processing, ensuring accurate approvals and timely receipting.
- Was interim EA to the CEO for 6 months and continued to be when needed.
- Managed complex calendars, meeting coordination and daily priorities across fast paces sales teams.
- Coordinated company-wide communications, internal announcements, room bookings, and catering for staff forums, and leadership events..
- Organised travel logistics for large staff events and team offsites, including flights, accomodation and itinerary planning for groups of 30+ attendees.
- Managed guest lists and coordinated end-to-end travel arrangements for high-profile events such as Upfronts, AFL Grand finals, Ashes Series and Formula 1.
- Managed executive expenses, ensuring accurate reconsilitation and timely submisssion.
Team Assistant
Foxtel Media
04.2020 - 08.2022
- Cordinated monthly meetings, conferences and internal events, room bookings, agendas, minutes and follow-up actions.
- Managed shared inboxes and responded to enquiries for Sales team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Created expense reports, budgets and filing systems for management team.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for the executive team.
Receptionist
Foxtel Media
10.2019 - 04.2020
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Kept reception area clean and neat to give visitors positive first impression.
- Responded to inquiries from callers seeking information.
- Corresponded with clients through email, telephone or postal mail.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Oversaw inventory materials monitoring, requisitions and supply re-stocking.
HR Talent Partner
Merivale
07.2019 - 10.2019
- Go through all incoming resumes for all front of house staffing across 78 venues within Merivale.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Contact appropriate candidates depending on the role they have applied for to discuss prior experience.
- Make the decision on whether they are suitable for that role and book in trials accordingly.
- Converse with each venue regarding the kind of candidates they would like to trial.
- Follow up with venues on how the trials I booked in went and how they would like to proceed.
- Use recruitment platforms to bring in more candidates such as Seek and SAP.
Customer Service Representative/Receptionist
Merivale
12.2016 - 07.2019
- Answered an average of 250 calls per day by addressing customer inquiries, solving problems and providing new product information.
- Provided an elevated customer experience to generate a loyal clientele.
- Answered product questions with up-to-date knowledge of sales and store promotions.
- Investigated and resolved customer inquiries and complaints in a timely and empathetic manner.
- Directed calls to appropriate individuals and departments.
- Recipient of multiple positive reviews acknowledging dedication to excellent customer service.
Education
High School Diploma -
John Paul College
Coffs Harbour, NSW11-2013
Skills
- Executive & C-suite support
- Calendar & schedule management
- Travel & expense coordination
- Office & admin support
- Stakeholder & client relations
- Problem solving & initiative
- Strong written & verbal communication
- Confident document handling & discretion
Timeline
Executive Assistant
Foxtel Media
08.2022 - 03.2025
Team Assistant
Foxtel Media
04.2020 - 08.2022
Receptionist
Foxtel Media
10.2019 - 04.2020
HR Talent Partner
Merivale
07.2019 - 10.2019
Customer Service Representative/Receptionist
Merivale
12.2016 - 07.2019
High School Diploma -
John Paul College