Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic
ALESHA LAW

ALESHA LAW

Gold Coast

Summary

Detail-oriented and diligent, with extensive hands-on experience in executive assistance and business administration, supporting executives, managers and teams across organisations. Alesha is personable, organised and resourceful, with previous experience working for an investment builder. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

18
18
years of professional experience
1
1
Certification

Work History

Property Acquisitions Manager

OneCorp (AUST) Pty Ltd
01.2023 - Current
  • Legal understanding: review various contracts and agreements.
  • Administrative Support: Provide exceptional administrative support to the Operations manager, Head of Sales Manager and CEO including reporting, deal updates, and handling of confidential information with discretion. Monitor contract execution to verify complete fulfillment of terms. Work with builder partners and aggregators to obtain regular construction updates to relay back to our sales and support team to update all clients on their investment progress. Administrative support also includes SMSF pipeline forecasting, property project sales management of exclusive development allotments, CRM management and updates, property module administration and management, and reporting.
  • Document Management: Organise and maintain folders, ensuring easy accessibility and compliance with record keeping requirements and naming conventions.
  • Communication: Cultivate strong business relationships with builder partners and aggregators to secure ideal property packages for clients within set timeframes and adhere to company business goals. Act as a liaison between the sales/ operations teams and builders/ vendors for client deals, facilitating effective communication and coordination where required. Work with sales team to source suitable investment properties for their clients, in both general IP and SMSF pipelines. Also entails onboarding new builder/ aggregator partners.
  • Research and Analysis: Conduct market research and analysis to create comprehensive due diligence property presentation reports.

Executive Assistant to the Chief Executive Officer

OneCorp (AUST) Pty Ltd
03.2022 - 01.2023
  • Supporting the CEO in all aspects of day-to-day management of the business including the setup and launch of the Melbourne office and recruitment of this team.
  • Legal understanding: Assisting with checking key stakeholder terms and agreements for business contracts and marketing agreements.
  • Administrative Support: Provide exceptional administrative support including contributing to smooth business operations by planning and organizing meetings, managing calendars and schedules, creating agendas, taking meeting minutes and distribution, reporting, reconciliation of monthly commission reports, booking airfare, hotel, and ground transportation to coordinate office travel, creating presentations, deal reviews, and handling confidential information with discretion.
  • Document Management: Organise and maintain files and folders, ensuring easy accessibility and compliance with record keeping requirements
  • Communication: Acting as point of contact for team of executives, employees, external stakeholders and prospective employees. Coordinating executive communications. Screened calls and emails.
  • Research and Analysis: Conduct market research and analysis as needed.
  • Data Management: Maintain CRM databases and records.
  • Event management: Organising company events.
  • IT: Managed onboarding of new starters with system setups, and off-boarding staff exiting the business. Managing company VoIP phone dashboards and numbers for all team members across company. Providing basic IT troubleshooting support to the Gold Coast and Melbourne office.
  • Overseeing general office operations: Ordering office supplies, mail collection and equipment maintenance.

House & Land Sales & Administration

FRD Homes
11.2020 - 03.2022
  • Legal exposure: Assist the Contracts Administrator to collate build contracts as required, and understanding of land contracts and put and call agreements due to marketers bringing land to us to package up for client.
  • Administrative Support: Provide exceptional administrative support to the Business Development Sales Manager, Sales Estimator and Contracts Administrator in a fast paced sales environment, including managing live stocklist, creating marketing brochure packs for Marketers and Aggregators, creating and distributing EDM’s, manage the sales department stock email inbox with enquiries, price lists and estate information, input newly contracted jobs into onsite companion, coordinate marketer client enquiries and jobs with sales manager, estimators and drafting teams. download and manage the saving of all relevant land development stage
    information required to assist team for new and existing jobs, coordinate and manage the schedule of jobs to be priced and distributed to
    marketers and aggregator channels. Assist with enquiries and requests to view homes available, letter preparation, meeting preparation, report collation,
  • Communication: Contact land agents and developers for land documents when not available through
    builder portals, for pre-site requirements. Communicate with channels on progress of their enquiry and jobs to be priced and packaged.
  • Research and Analysis: Conduct market research and analysis as needed, entering requests into Monday.com for drafting team tasks to be
    assigned for jobs
  • Document Management: Organise and maintain folders, ensuring easy accessibility and compliance with record keeping requirements. Collate marketing agreements with new marketers / aggregators and manage database of marketers. Manage cloud based design folder for marketers and aggregators to access.
  • Data Management: Maintain databases and records

Administration Assistant (4m Contract Assignment)

SPL Security Solutions
08.2020 - 11.2020
  • Administrative Support: Provide administrative assistance for the company’s implementation of new system simPro, across hardware and electronics divisions' projects. Included creating new projects in system, pricing and margins, customer profiles, site profiles and cost centres, stock allocations, project quoting, collating supplier price books and creating zone lists.
  • Document Management: Organise and maintain files and folders ensuring accuracy and compliance with record keeping requirements.
  • Communication: Support the Executive Assistant and effectively communicate with all departments working across. Provided relief reception to receptionist with 7 incoming phone lines.
  • Research and Analysis: Created a reception operations manual with company procedure documentation and key business information.
  • Data Management: Maintain databases and records.

Sales Administrator / Coordinator

AVT (Covid Affected Business)
11.2019 - 04.2020
  • Administrative Support: Provide exceptional administrative support to the Regional Sales Managers, General Manager and Financial Controller, including project quotes for channel partners, sales support nationally to channel partners, and reporting.
  • Document Management: Organise and maintain folders, ensuring accessibility to each channel partner tier, and compliance with record keeping requirements.
  • Communication: Act as a liaison between the regional managers, sound engineers, warehouse manager and finance team, facilitating effective coordination of project / tender quotes, orders and project implementation. Procurement of hardware, licenses and services with suppliers, create new partner accounts. Manage multiple inboxes and online customer communication platforms (sales admin, orders and customer support),
  • Research and analysis: Conduct stock ordering analysis as required, and research prospective channel partners for regional managers.
  • Data Management: CRM sales pipeline updates and maintenance, update price-lists in databases and records across multiple systems.

Operations & Sales Support Manager

FIT Merchandising & Sales Solutions
05.2016 - 05.2019
  • Agency representing leading brands within Bunnings nationally and in New Zealand.
  • Administrative Support: Provide exceptional administrative and operational support to the CEO, National Sales Manager, General Manager, State Sales Managers and vendors representing within Bunnings. Including reporting, project management, planning and implementing promotions, staff schedules, updating supplier range lists, managing operations department inbox and workflow delegations.
  • Document Management: Organise and maintain files and folders, jobs, schedules, and projects, ensuring easy accessibility within internal system and mobile app used by national merchandising teams.
  • Communication: Act as a liaison between our clients and our Sales Managers and Field Teams, facilitating effective communication and coordination of new product lines to be implemented, sales promotions, inventory and ordering requirements. Account management to develop strong business partnerships with our clients. Content creation - Wrote, edited and published client and corporate communications to staff nationally on behalf of suppliers and internal communications
  • Research and Analysis: Tracking, analysing and monitoring team works, reporting back to clients in line with KPI's.
  • Data Management: CRM data management and KPI reporting.
  • HR support: Provided a broad range of HR support tasks as required including on-boarding new staff and supporting the GM with HR requests for billing and payroll.

Digital Marketing Strategy Director

SURF PACIFIC, Digital Marketing Agency Gold Coast
06.2015 - 04.2016
  • Account management and strategy formation role responsible for personally servicing a digital marketing portfolio of 37 clients within the Medical and RTO industries. Coordinated and organised with a full suite of marketing professionals within the in-house production office, in the fields of content marketing, website design and development, social media marketing, and search engine optimisation, to achieve client deliverables and results.
  • Legal Expertise: Management of client contracts in terms of contracted digital production hours and any additional hours to be billed outside their budgeted contract hours.
  • Administrative Support: Responsible for overseeing each client’s online digital marketing strategy development, their campaigns and projects from concept to final completion. Including onboarding new clients into system and updating project briefs and task allocation to specific team members of production team. Created briefs and tasks in project management system for production team to produce content, design and development work.
  • Document Management: Proofreading of all content and ensured campaign deliverable change requests made by clients were implemented and approved prior to going live. Organise and maintain files and folders for all client campaigns and deliverables.
  • Communication: Onboarding new clients with a discovery session, discussing their business goals and how we could achieve them over a series of quarterly plans. Monthly client review meetings to discuss the progress of their campaigns, upcoming campaigns and offerings, plus the progress of achieving the goals and strategy in place. Negotiate deadlines for portfolio of clients spread of work with production and strategy teams.
  • Research and Analysis: Analysing clients online presence and the strategy required to achieve these goals. I would then create my client’s new digital marketing strategy based on monthly and quarterly deliverables and how these deliverables would achieve each specific business goal in a measurable way. Analysed website traffic with Google Analytics and reported results and traffic behaviours back to client. Made recommendations to improve website traffic and increase conversions, discuss with client and finalise improvement plan to incorporate into strategy deliverables.
  • Data Management: Maintain databases and records.

Retail Channel Manager/ Sales & Promotions Manager

Vividwireless & Unwired Australia
07.2005 - 07.2013
  • Summary of roles:
    Vividwireless (formerly Unwired) is Australia’s first consumer 4G Wireless Broadband Network. It is now part of the SingTel Optus group of companies after being bought from the Channel 7 Group in 2012. Vividwireless operates within the 2.3Ghz licensed WiMAX designated spectrum. Prior to the launch of Vividwireless in March 2010, the company was known as Unwired.
  • During my tenure at the company I commenced as a Channel Sales Coordinator/ Administrator, and was promoted to Sales and Promotions Manager, then to Retail Channel Manager, managing the retail sales sector. My role consistently included executive assistance responsibilities including:
  • Administrative Support and Communication: Throughout each of these roles and promotions, I provided exceptional administrative support to the General Manager of Sales and Regional Sales Managers, working across cross functional teams to ensure all product launches, sales and service promotions and offers, and other key sales plan initiatives were implemented seamlessly.
  • Research and Analysis: I also was given key special projects by the CEO, including researching, developing and project managing Wi-Fi hotspots into cafes, bars and libraries across Sydney and Melbourne, an innovative product offering at the time.
  • Legal expertise: I worked closely with the legal team to ensure that the content including terms and conditions for all trade marketing materials were legally true and correct.

Education

Certificate IV Business Administration

TAFE NSW
Ultimo, NSW
12.2006

Certificate III Business Administration

TAFE NSW
Ultimo, NSW
12.2005

Associate of Arts - Fashion/ Apparel Design

KvB Institute Of Technology
12.1998

Skills

  • Executive Assistance
  • Excellent organisation and business administrative skills
  • High attention to detail
  • Strong problem solving abilities
  • Excellent interpersonal and communication skills
  • Proficiency in Microsoft Office
  • Relationship Building
  • Analytical Thinking

Certification

Microsoft Excel Advanced Level Certificate Course (2010)

Meeting Skills Course (2009) Inspirational Leadership Course (2009)

Negotiation Skills Course (2008)

Timeline

Property Acquisitions Manager

OneCorp (AUST) Pty Ltd
01.2023 - Current

Executive Assistant to the Chief Executive Officer

OneCorp (AUST) Pty Ltd
03.2022 - 01.2023

House & Land Sales & Administration

FRD Homes
11.2020 - 03.2022

Administration Assistant (4m Contract Assignment)

SPL Security Solutions
08.2020 - 11.2020

Sales Administrator / Coordinator

AVT (Covid Affected Business)
11.2019 - 04.2020

Operations & Sales Support Manager

FIT Merchandising & Sales Solutions
05.2016 - 05.2019

Digital Marketing Strategy Director

SURF PACIFIC, Digital Marketing Agency Gold Coast
06.2015 - 04.2016

Retail Channel Manager/ Sales & Promotions Manager

Vividwireless & Unwired Australia
07.2005 - 07.2013

Certificate IV Business Administration

TAFE NSW

Certificate III Business Administration

TAFE NSW

Associate of Arts - Fashion/ Apparel Design

KvB Institute Of Technology

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