Aleshni Deo

• Generate invoices upon receipt of billing information and track collection progress.
• Review Coreplus and Brevity information prior to invoicing
• Reduce financial discrepancies through transaction monitoring and management.
• Track expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
• Reconcile and correct issues with financial records.
• Manage and respond to correspondence and inquiries from customers and vendors.
• Effectively communicate with clients about payment needs and kept updated, detailed and accurate ledgers.
• Reduce financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.

• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Generated financial and operational reports to assist management with business strategy.
• Verified compliance of financial policies and accounting procedures against federal regulations.
• Analyzed financial statements against forecasts to prepare high-level variance analysis.
• Monthly and fortnightly financial reports submitted on a timely basis
• Departmental profit and loss submitted according to submission schedule
• All capital projects approved and completed according to project plan
• Budget prepared and submitted according to Ministry of Economy requirements when required according to the budget cycle
• All fixed assets registered in fixed assets register and monitored and assessed for replacement when required
• Payroll processed and staff pay done in a timely manner and all other duties carried out by Finance staff done in a timely manner with other duties carried out as assigned by the CEO
• ISO policies and procedures factored into the Finance processes and awareness conducted when required
• Continuous systems and process improvement done and factored into forms and SOPs
• Continuous review and monitoring of the Internal Control Procedures
• Set clear departmental objectives and developed effective strategies to achieve targeted goals.

BOARD SECRETARY

• Compilation of Board Papers in a timely manner.
• Attend all Board and Board Sub Committee meetings to record minutes accurately
• Provide constant advice and administrative support to the Board
• Maintain constant liaison with the CEO and other Executive Management
• Relay Board decisions to the relevant Executive Management in a timely manner

• Communicated with customers and vendors positively with particular attention to problem resolution.
• Handle Ministry finances, including supervising accounts payable, receivable, and payroll.
• Provide high level budget and financial management advice including the preparation of Financial Statement, Annual Procurement Plan, etc.
• Provide procurement and contract advice for the Ministry based on government requirements.
• Identified trends and targeted weak areas for improvement with regular analysis of business and financial data.
• Assist in the design and setting up of systems, processes and internal controls for the Ministry.
• Managed day-to-day operations, including personnel activities, strategic scheduling, and customer experience control.
• Administer the human resources operations.
• Manage the Memorandum of Understanding (MOU) for Corporate Services with the Ministry of Employment, Productivity & Industrial Relations.
• Comply with Ministry of Economy requirements
• Assisted with hiring process and training of new employees.

• Plan, organize and coordinate the work of the Accounts Section through effective resource management, ensure compliance with the Finance Act, FMIS and other relevant regulations as well as approved policies and procedures on revenue and disbursement of public funds.
• Monitor financial performance by reviewing financial performance, measure and analyze results, initiate corrective action as required and to minimize the impact of variances.
• Maintained internal controls, procedures, and finance policies for a team of 32 accounting staff.
• Reviewed, analyzed, and improved financial reporting procedures in close collaboration with Director Finance.
• Supported and helped coordinate Internal and external year-end audits for the Ministry.
• Enhanced compliance by revamping procedures and aligning processes with government reporting requirements.
• Streamlined processes to make it easy to enter payroll data.
• Oversee quality assures procurement, audit policy and processes.
• Interpret, analyze budget trends and take measures of fiscal restraint into account to informed projections.
• Coordinate the preparation of annual budget and quarterly financial reports on the Ministry’s budgetary status.

• Closely monitored accounts to post timely payments and resolve billing discrepancies.
• Input all relevant transactions and supervised properly within accounting system.
• Developed reports for senior management to outline expenditures, vendor spend and forecasting.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Handled day-to-day accounting processes to drive financial accuracy.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Generated invoices upon receipt of billing information and tracked collection progress.
• Matched purchase orders with invoices and recorded necessary information.
• Created detailed expense reports to facilitate reimbursement for business expenses incurred.

• Completed data entry tasks with accuracy and efficiency.
• Organized, sorted, and checked input data against original documents.
• Sorted documents and maintained organized filing process.
• Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.