Alessandra Zorzin
Kogarah
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
12
12
years of professional experience
Work History
Executive Assistant
TJX AUSTRALIA PTY LIMITED
09.2023 - Current
- Streamlined executive communication by managing emails and scheduling appointments.
- Enhanced productivity by organizing travel arrangements, coordinating accommodations for executives and processing of expenses claims.
- Diary management and coordination of weekly and monthly meetings, including the development and distribution of agendas, minutes as well as follow up of actions as required.
- Creating presentations for meetings and scheduling and coordination of on and off-site events and meetings.
- Undertaking other duties as requested by the Executive and Senior Management.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Personal Assistant/Administrative Assistant
FedEx Express Australia Pty Ltd
05.2021 - Current
- Diary management.
- Create PowerPoint presentations.
- Coordinate and book travel arrangements.
- Plan, prepare and coordinate meeting requirements including supporting meeting execution, minute taking and actively following up tasks to ensure timely completion.
- Displayed absolute discretion at handling confidential information.
- Maintain and monitor team training compliance.
- Timely invoice payment.
- Other ad hoc administrative duties to support Senior Manager.
- Sourced and ordered office equipment and supplies.
Beautician/Receptionist
Skinnovation Laser Clinic
10.2018 - 11.2019
- Laser and facial treatments.
- Grew sales with great work ethic, individualized beauty care plans and positive attitude.
- Responding all general enquires via e-mail, phone and face to face.
- Responsible for petty cash.
- Responsible for receiving client´s payment and input data into system.
- Kept work areas, tools and equipment clean and properly sanitized to minimize disease transfer and health risk of shared environment.
- Scheduled customer appointments and rearranged individual time slots to meet demand.
- Recorded notes for future reference about customer preferences and services delivered.
Administrative Assistant
Jr Transport Services
01.2014 - 03.2016
- Follow up on unpaid accounts and negotiation of payments.
- Data entry.
- Diary management.
- Coordinate and book travel arrangements.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Other ad hoc administrative duties to support CEO.
Marketing Support
Red Bull Brazil
06.2012 - 11.2012
- Discover new consumers for brand and maintain regulars one.
- Event support for local and international events for athletes from Red Bull.
- Planned and executed internal and external marketing events.
- Worked with vendors to complete projects according to schedule and specifications.
- Determined customers' needs and provided brand awareness and recommendations to fulfill requirements.
- Identified appropriate marketing channels and target customers for campaigns.
Education
Diploma - International Business
ILSC College
Sydney, NSW08.2019
Bachelor - Aesthetic And Cosmetology
IESB – Institute of Higher Education
Brasilia, Brazil07.2015
Skills
- Able to engage customers
- Strong work ethic
- Multitasking and Organization
- Self-motivated
- Adaptable to change
- Willingness to learn
- Calendar Management
- Invoice Preparation
- Attention to Detail
- Microsoft PowerPoint
- Executive Presentations
- Valid Driver's License
Languages
Portuguese
Bilingual or Proficient (C2)
English
Bilingual or Proficient (C2)
Spanish
Elementary
Timeline
Executive Assistant
TJX AUSTRALIA PTY LIMITED
09.2023 - Current
Personal Assistant/Administrative Assistant
FedEx Express Australia Pty Ltd
05.2021 - Current
Beautician/Receptionist
Skinnovation Laser Clinic
10.2018 - 11.2019
Administrative Assistant
Jr Transport Services
01.2014 - 03.2016
Marketing Support
Red Bull Brazil
06.2012 - 11.2012
Diploma - International Business
ILSC College
Bachelor - Aesthetic And Cosmetology
IESB – Institute of Higher Education
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