Alexandra Davis
Eatons Hill,QLD
Summary
I am a finance professional looking for a change in career. Having worked within the finance sector of the modelling and entertainment sector for over 10 years, I have a proven track record in managing comprehensive and diverse accounts and finance operations, and adpting to the ever chaning needs and compliance of the industry. I am known for driving process improvements and ensuring compliance with financial, business and government regulations. I am Team-oriented and results-driven, recognized for adaptability and reliability in meeting organizational needs.
Overview
16
16
years of professional experience
1
1
Certification
Work History
FINANCE MANAGER (REMOTE)
CHIC MANAGEMENT (BRISBANE) PTY LTD
05.2017 - Current
- Initially relocate states to assist in the initial startup and subsequent maintenance of the businesses finance and sales systems, policies, procedures and compliance withing the industry.
- Self-Manage the day-to-day financial operations of the business and discuss any issues with the Financial Director as well as assist with day-to-day business operations, working efficiently and productively with all team members.
- Collaborate with cross-functional teams to identify opportunities for business growth and expansion, maintain company polices, procedures, compliance and finance objectives.
- Manage time efficiently in order to complete all tasks within deadlines by remaining organized and detail-oriented with a strong work ethic.
- Adapt flexible working arrangements and hours to suit the needs of the business as well as work life balance.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Demonstrate strong organizational and time management skills while managing multiple projects.
- Self-motivated, with a strong sense of personal responsibility.
- Skilled at working independently and collaboratively within a team.
- Process weekly payroll for employees and reported payroll taxes for the business.
- Maintain records & reporting of employee leave entitlements and payments.
- Submit STP and Superannuation reporting and payments in line with government timelines and regulations.
- Process vendor payments, invoices and account statements.
- Produce Talent reports, statements and resolve any payment enquiries.
- Connect and communicate with talent and clients for unclaimed talent payments or client credits where able.
- Develop strategic plans and processes for day-to-day financial operations.
- Oversee Director and employee expense tracking with associated expense verification and credit card reconciliation.
- Handle accounts payable and receivable functions, ensuring timely payment processing and collection efforts.
- Manage financial reporting processes to ensure accuracy and compliance with regulatory standards.
- Analyse weekly, monthly, quarterly and yearly sales analysis, balance sheets, income statements and cash flow information and prepare internal and regulatory financial reports.
- Support year-end audits by preparing physical and digital records for review.
- Implement and regularly review financial controls to generate accurate and reliable financial data.
- Evaluate existing accounting systems, identifying areas of improvement for increased efficiency and accuracy ensuring compliance with business policies and regulatory requirements.
- Comply with established internal controls and policies and research and implement strategies to strengthen these internal controls and policies.
- Assist in developing, implementing and improving effective risk management strategies to safeguard company assets, income and minimize potential losses.
- Maintain policy, procedure and regulatory compliance business wide.
- Mentor Junior and Senior office staff members, fostering a culture of continuous learning and professional development.
- Establish and maintain solid relationships with external partners including banks, talent, agencies and clients to support business objectives.
- Maintain up-to-date knowledge on industry best practices and applicable regulations to ensure compliance across all aspects of accounting and finance operations.
- Support Managing Director and Financial and Legal Director with special projects and additional job duties.
- Evaluate and negotiate contracts to procure favourable financial terms alongside the Agency Managers.
- Develop and use financial and booking software to prepare, maintain, mainstream and consolidate company financial and sales workload.
- Review contracts for potential issues or risks before execution under the direction of the Managing, Finance and Legal Directors..
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Demonstrate respect, professionalism, friendliness and willingness to help wherever needed.
ACCOUNTS ASSISTANT
CHIC MANAGEMENT PTY LTD
10.2013 - 04.2017
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Accounts payable and receivable including but not limited to cash book entries, payment receipting, raising credits, processing and payment of creditor invoicing, forwarding talent fees received to individual talent, debtor chasing.
- Proposing and actioning account escalation to external collection bodies for unpaid accounts.
- Trained new and junior staff on accounting software and processed, fostering a collaborative team environment and knowledge sharing.
- Created company Accounts Procedures notes and handbooks.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Prepared itemized statements, and invoices and recorded amounts due for talent services rendered.
- Prepared and email invoices to clients, processed payments, and documented account updates.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Contributed to a positive work environment through effective teamwork, communication, and collaboration within the accounting department.
- Supported the accounting team with month-end closing procedures, ensuring timely completion and accurate reporting.
- Maintained an organized filing system for easy access to financial documents, improving overall efficiency.
- Communicated regularly with customers and talent regarding account questions and resolved account issues.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Implemented new accounting processes to decrease spending and work flow downtime.
ACCOUNTS AND SALES ASSITANT
MESSENGER POST
07.2012 - 02.2013
- Facilitated communication between departments to streamline project workflows and improve collaboration.
- Maintained accurate records and documentation using Microsoft Office Suite, enhancing information retrieval efficiency.
- Accounts payable and receivable administrative tasks including invoicing, collecting payments and paying creditor invoices.
- Maintaining distribution warehouse records and sharing with Department and Warehouse Managers.
TEAM LEADER
ACM
03.2010 - 07.2012
- Managed collections processes to recover outstanding debts efficiently.
- Analyzed accounts to identify patterns and recommend action plans for recovery.
- Led a team of staff across different departments meeting training standards and KPI's.
- Following company and legisilative compliance and standards for debt collection practices.
Education
Certificate IV - Accounting And Finance
TAFE Queensland
QLD05-2021
Business Administration And Management
TAFE NSW
NSW11-2008
Skills
- Financial management
- Payroll administration
- Accounts payable & receivable management
- STP and Superannuation Guarantee reporting
- BAS, Tax and Risk compliance, reporting and management
- Financial reporting
- Customer service, Professional and effective communication
- Sales support
- High Problem-solving skills and attention to detail
- Multitasking
- Reliability, adaptability and flexibility
- Professional demeanour
- Internal controls and reporting systems
Certification
- TAFE QLD Certificate IV - Accounting & Bookkeeping
- Registered TPB BAS Agent. BAS Agent #26257593
- Registered Business Owner: Vanilla Cookie Co.
Timeline
FINANCE MANAGER (REMOTE)
CHIC MANAGEMENT (BRISBANE) PTY LTD
05.2017 - Current
ACCOUNTS ASSISTANT
CHIC MANAGEMENT PTY LTD
10.2013 - 04.2017
ACCOUNTS AND SALES ASSITANT
MESSENGER POST
07.2012 - 02.2013
TEAM LEADER
ACM
03.2010 - 07.2012
Certificate IV - Accounting And Finance
TAFE Queensland
Business Administration And Management
TAFE NSW