Alice Zhu
Sydney,NSW
Summary
I am a results-oriented Estimator/Project Coordinator with extensive experience in the construction industries of Australia, China, and Japan. Proficient in time management and possessing excellent organizational and communication skills, I excel in multitasking and am well-versed in project management applications. My strong initiative and passion for finding optimal solutions have contributed to successful leadership on various complex projects.
Overview
14
14
years of professional experience
Work History
Project Manager
F.P.I PTY LTD
08.2022 - Current
- Preparation of Tenders using Bluebeam and AutoCAD estimating software.
- Maintenance of Tender Register.
- Liaising with builders and client teams to obtain required information.
- Reviewing tender documents and raising RFI’s as required.
- Liaising with Façade Engineers to achieve compliant outcomes.
- Managing shop drawing process.
- Prepare shop drawings – optional for applicant.
- Daily liaising with clients and supplier for the price negotiations, production process
- Contributing to weekly work-flow planning, ensure estimates/delivery/Target can be completed as planned
- BOQS for the costs
- Researching and adjusting the cost of materials, transport and others as per the local and Oversea markets price
- Assisting project manager for scheduling subcontractors and production delivery situation
- Answering the question from builders over the phone or emails
- Preparing the documents for the customs clearance
- Accessing Procore Aconex.
- Attending the weekly/daily meeting with builders and explain the quote/work scope and solving the problem
- Preparing the logistics documents and controlling the logistics delivery as per planned/schedule
- Building VO and send the invoices to the clients
Senior Project Estimator
Pacific PTY LTD
09.2019 - 07.2022
- Preparation of Tenders using Bluebeam and AutoCAD estimating software.
- Maintenance of Tender Register.
- Liaising with builders and client teams to obtain required information.
- Reviewing tender documents and raising RFI’s as required.
- Liaising with Façade Engineers to achieve compliant outcomes.
- Managing shop drawing process.
- Prepare shop drawings – optional for applicant.
- Daily liaising with clients and supplier for the price negotiations, production process
- Contributing to weekly work-flow planning, ensure estimates/delivery/Target can be completed as planned
- BOQS for the building costs
- Researching and adjusting the cost of materials, transport and others as per the local and Oversea markets price
- Assisting project manager for scheduling subcontractors and production delivery situation
- Answering the question from builders over the phone or emails
- Preparing the documents for the customs clearance
- Accessing Procore Aconex.
- Attending the weekly/daily meeting with builders and explain the quote/work scope and solving the problem
- Preparing the logistics documents and controlling the logistics delivery as per planned/schedule
- Building VO and send the invoices to the clients
Project Coordinator
SRG Global Facade Pty Ltd
07.2017 - 09.2019
- Coordinate and manage on-site activities for projects, ensuring coherence to project schedules, budgets, and quality standards.
- Assist with estimating of project.
- Collaborate with project managers to maintain project documentation, real- time update shipping circumstances, review project progress update.
- Placement of material orders, arranging oversea shipping and customs clearance.
- Deal with variations and assist monthly claim with account department.
- Maintain relationships with clients during project with strong communication skills.
- Organisational and data filing.
- Meetings with clients & communicate precisely
- Multi-task & enjoy the fast pace of the construction industry.
- VO/Estimating
- Process orders in the international system
- Supporting team regarding transmittal, submission, samples, tracking via professional software
- Preparing the report including movement report, PMU Testing report, Engineering report then submit to the builders or construction company
Project Coordinator
Huawei (Shenzhen) Pty Ltd
05.2016 - 05.2017
- Project Engineering Management Coordination: Assist the project manager in on-site engineering coordination, ensuring compliance with design and contract requirements. Manage resources, identify and address quality issues, coordinate with suppliers, handle project changes, and ensure high-quality delivery.
- Full-Process Departmental Coordination: Support the project director in planning and managing various departments such as procurement, cost, finance, and logistics. Ensure timely completion of tasks, identify risks, and uphold the project timeline.
- Daily Communication with Japanese Suppliers: Maintain regular communication and meetings with Japanese suppliers to ensure project quality and timely delivery.
Planning Department Manager
LIXIL Group Pty Ltd
07.2014 - 04.2016
- Lead, manage, coach, develop, train, and mentor a team of planners.
- Support the management and control of multiple complex construction projects.
- Review progress measurement/forecasting strategies, risks, EOT claims, and costs.
- Develop, update, report, and manage the project program. Review proposal documentation to determine the scope of work, construction methodologies, and bill of materials.
- Fully understand the client's and subcontractors’ reporting requirements and ensure continuous program improvement.
- Conduct team program reviews.
- Ensure timely project delivery.
- Coordinate with the factory leader to confirm processing, budget, and resolve unexpected issues.
Deputy Manager of Overseas Project Department
LIXIL Group Pty Ltd
01.2012 - 07.2014
- Project following up, quotation, specification
- Budget/schedule management
- Analyzing the drawings and specification, drafting and signing the contract
- Price negotiating with the builders, clients for reaching the budget and costing control
- Site inspection including the overseas sites such as America, Singapore and others
- Organize the development of the overall project plan and construction design, taking full responsibility for a series of management tasks within the project department, including production, operations, quality, safety, civilization, and finance.
- Oversee various construction plans, as well as the formulation and implementation of progress schedules, monthly, and weekly work arrangements for the entire project.
- Confirm drawings, project scope, project amount, and draft project contracts with the client
- Effectively organize and schedule production factors, implementing responsibilities for organization, planning, command, coordination, control, and encouragement in daily work. Ensure the achievement of project goals in terms of quality, safety, civilization, duration, and efficiency.
- Coordinate and adeptly manage relationships with the client, supervisory authorities, subcontractors, and industry regulatory bodies to ensure the smooth progress of the project.
- Organize and carry out completion acceptance and settlement work for each stage of the project.
Deputy Director's Assistant
LIXIL Group Pty Ltd
02.2010 - 01.2012
- Assist the Deputy Director in handling day-to-day administrative tasks, including file management, scheduling, phone calls, and email communication.
- Arrange and coordinate meetings, including booking venues, preparing documents, and taking meeting minutes.
- Collect and organize information relevant to the Deputy Director's responsibilities to support decision-making and workflow.
- Assist in processing documents, contracts, and other related paperwork, ensuring organization and proper archiving.
- Coordinate with other departments and teams to ensure smooth information flow and collaboration on projects.
- Provide support for projects as needed, including assisting with project management, monitoring progress, and collaborating with relevant teams.
- Handle sensitive information and confidential documents, ensuring the security and confidentiality of information.
- Assist the Deputy Director in organizing meetings, training sessions, and other team activities.
- Prepare and write administrative reports to report progress and issues to higher management.
- Assist in addressing issues and challenges in the workflow to ensure smooth operations.
Education
Mater of Information Technology -
RMIT
Japanese -
Shanghai International Studies University
International Economy
Toyo University
JapanPurchasing and Supplying management -
Shanghai University of Finance And Economics
Skills
- Organizational Skills
- Communication Skills
- Project Planning
- Problem-Solving
- Team Collaboration
- Good Level of Computer Skills
- Confidentiality
- Adaptability
- Conflict Resolution
- Java
- Python
- C#
- Event Planning
- Project Support
Accomplishments
- Huawei Outstanding Employee Award
- Lixil Outstanding Employee Award
- Shanghai Paralympic Games Volunteer
Professional Development
- First Aid certificate (Australia)
- White Card (Australia)
Languages
English
Professional Working
Chinese (Mandarin)
Native or Bilingual
Japanese
Full Professional
Shanghainese
Native or Bilingual
Chinese (Cantonese)
Elementary
German
Elementary
Timeline
Project Manager
F.P.I PTY LTD
08.2022 - Current
Senior Project Estimator
Pacific PTY LTD
09.2019 - 07.2022
Project Coordinator
SRG Global Facade Pty Ltd
07.2017 - 09.2019
Project Coordinator
Huawei (Shenzhen) Pty Ltd
05.2016 - 05.2017
Planning Department Manager
LIXIL Group Pty Ltd
07.2014 - 04.2016
Deputy Manager of Overseas Project Department
LIXIL Group Pty Ltd
01.2012 - 07.2014
Deputy Director's Assistant
LIXIL Group Pty Ltd
02.2010 - 01.2012
Mater of Information Technology -
RMIT
Japanese -
Shanghai International Studies University
International Economy
Toyo University
Purchasing and Supplying management -
Shanghai University of Finance And Economics
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