Alison Smith

• Generalist Human Resource coordination.
• Management of department end-to-end recruitment , emphasising fair hiring practices aligned with company policy and applicable legislation.
• Collaborated with managers to identify and address employee relations issues.
• Advocated for staff members, helping to identify and resolve conflicts.
• Streamlined HR compliance processes by implementing efficient tracking systems and procedures.
• Collaborated with management to develop and implement effective workplace policies that promoted positive organisational culture.
• Identified areas for improvement in HR processes by analysing data from internal audits and employee feedback surveys.
• Developed and implemented onboarding and orientation processes for new employees.
• People and equipment logistics - relocation of international and interstate personnel.

Currently completing contract to June 2024 – relocating to Wollongong July 2024.

All aspects of site administration including but not limited to:

• Coordination of bulk personnel mobilisation/demobilisation
• Workforce manning and scheduling/labour hire management
• Roster Management
• Travel coordination FIFO/DIDO
• TImesheet processing/fortnightly payroll review
• Daily/weekly/EOM reporting
• Purchasing -labour hire, equipment hire, services, maintenance, PPE, materials, general office stock
• Work Order maintenance and close out
• Admin support to site Management Teams
• General and ad hoc administration duties.

• PA Support to Training Superintendent including PSI, meeting and report preparation and attendance
• Responsible for all aspects of site training: scheduling, bookings, data entry, records maintenance and reporting
• Coordination of new starter mobilisation, training, site onboarding via FMG Induction Portal, SAP and Workflow
• Planning, scheduling, mobilisation and travel arrangements for external training provider site delivery
• Local/interstate travel bookings via FCM Travel System/contact
• Coordination and maintenance of Training Dept personnel rosters and training delivery schedules
• Onboarding of new Training Dept personnel including roster set up and management, travel, PPE and IT access
• Creation of SAP Training reports Account management of vendor PRs/POs including creation, maintenance, reconciliation and receipting via Ariba and SAP
• SAP Purchasing for Training Dept including stationery, office equipment, PPE, printing, signage, vehicle hire, etc
• Management of Training Centre facilities – IT, supplies, cleaning, maintenance, security
• SAP work order submission for maintenance/labour request for Training Dept requirements.

• Executive Assistant to CEO: Executive Support to Management Team including diary management, meeting coordination, travel arrangement, report compilation/editing for Project Director
• Personnel management/HR including recruitment, onboarding, inductions, IT set up and assistance, training/conference bookings, expense claims
• Office Management: all aspects of establishing new corporate office including coordination of IT, Telecoms, planning, maintenance, equipment, safety, policy and procedure development, branding and cultural development
• Facilities & vendor management Document Control: development of office suite of templates, version and branding control, research and assessment of Document Management Systems (current project).

• Coordination of pre-mobilisation and training requirements for Clough direct and lower tier subcontractor candidates
• Onboarding of new starter pre-mob training requirements - inductions, training bookings for TBOSIET, Working at Heights, Confined Space, First Aid and E&I Trade requirements
• Coordination of Site Instructions for mobilisation/demobilisation/restructure of Organisation Chart positions
• Management of offshore Organisation Chart
• Maintenance of personnel database (INX) and compliances.

• On-site or Perth-based Site Administration for all UGL FMG shutdowns
• Coordination of logistic requirements for SMP/E&I/Office containers movement between sites
• Management of mine spec vehicle hire, collection and return including travel bookings for nominated drivers
• Management of mobilisation/demobilisation, roster and flight coordination for multiple shutdown crew to align with Client RFQ
• Onboarding of new starters – inductions, PPE, site preparation, payroll documentation, welcome packs, shift allocation, flight confirmation and transport (as required)
• Submission of Section 44 Supervisor and Electrical Licenses for mine records
• Coordination of daily timesheets, man hours and maintenance reports.

• Sole responsibility for the coordination of personnel training including qualification renewals, upskilling, raining to meet work scope requirements and specialised training
• Research and pre-qualification process for new training providers in line with ANTA/ASQA requirements for specialised training
• Coordination and booking of travel, accommodation, allowances and transport, international and domestic
• Coordination of position-needs training for Timor Leste personnel under Timor Leste Capacity Development Plan
• Maintenance and development of training database (ISNetworld), including weekly and monthly training and statistic reporting
• Development of training administration procedures and processes
• Due Diligence check of all new personnel, contractors, ad hoc service personnel for site access
• Audit and update of personnel and role profiles for shutdown.

• Coordination and assistance to Operations Manager and Start-Up Superintendent for recruitment, interview and new starter process.
• PA duties to Operations Manager and Site Supervisors including reporting, communications and crew arrangements Mobilisation and induction of 45 personnel for haulage operations project.
• Development and coordination of site rosters.
• Management of site payroll submissions and weekly review including new starter documentation, salary sacrifice arrangements, leave accruals and approvals.
• Management of site and domestic travel bookings.
• Establishment and set up of site management and administration office, and site workshop.
• Coordination of site IT requirements including computer equipment, satellite phones, Telstra accounts, office printers and networking arrangements.
• Purchasing of site PPE, stationery, workshop material, water and catering supplies.
• Creation and development of site procedures, processes and document management systems.

• On-site support to Logistics & Field Material Control Team, and Transport Contractors.
• Management of department roster, annual leave, R&R and leave cover Management of team travel (FIFO, DIDO, domestic, international, emergency) including visas and pre-travel medicals/vaccinations.
• PA duties to the General Manager – travel arrangements, diary management, email management; support on site visits to rail, mine and port sites.
• Supervision of 2 x site administrators and administration processes.
• Supervision of laydown yard personnel including daily task allocation, timesheet submission, coordination of R&R/leave cover.
• HR Mobilisation inductions & training of new starters, site contractors and visitors.
• Review of contractor quotes, invoices and claims for GM approval against budget.
• Management of department private accommodation leases, rent and allowance submissions.
• Coordination and liaison with WA Main Roads for submission and approval for Oversize Overmass movements.
• Liaison with Pilbara Ports Authority regarding Project shipment, schedules, discharge and records.
• Development, maintenance and issue of Shipment Planning Schedule to external stakeholders and transport contractors.