Summary
Overview
Work History
Education
Skills
Languages
Software
Timeline
Generic
ALYCE SHIELDS

ALYCE SHIELDS

Gladstone,Australia

Summary

Dedicated business professional with over 7 years of experience in accounting, finance, and office management. Proven track record in developing and implementing efficient accounting practices, managing multiple clients, and overseeing financial reporting, payroll, budgeting, and grant management. Skilled in leading teams, improving processes, and ensuring compliance with accounting standards and regulations. Adept at maintaining positive client relationships and fostering a collaborative, high-performing environment.

Overview

19
19
years of professional experience

Work History

Dealer Accountant & Office Manager

Bill Robertson Toyota
Gladstone, QLD
11.2021 - Current
  • Implemented efficient accounting practices to drive and maintain financial accuracy in day-to-day operations.
  • Successfully managed account tracking, payroll processing, budget allocation, donation management and banking reconciliations on a daily basis.
  • Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
  • Collected financial data and generated monthly reports for Toyota Motor Corporation Association.
  • Performed account reconciliation tasks, assessed expense data, and examined net worth and assets.
  • Used advanced software to prepare documents, reports, and presentations.
  • Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
  • Achieved error detection and correction in the early phases of projects, while also implementing preventive procedures to mitigate future recurrences.
  • Streamlined financial data for informed decision-making.
  • Executed accurate journal entries and maintained accrual-based accounting.
  • Ensured integrity of general ledger and chart of accounts.
  • Conducted training sessions for new employees to ensure understanding of accounting principles and company procedures.
  • Maintained effective communication and collaboration with vendors, suppliers, and contractors.
  • Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations
  • Maintained confidential records relating to personnel matters.
  • Developed effective communication strategies between departments within the organization.
  • Delegated work to staff, setting priorities and goals.
  • Interviewed prospective employees and provided input to HR on hiring decisions.
  • Held regular one-on-one meetings with employees to review performance and priorities and provide feedback.
  • Reviewed employee performance and provided ongoing feedback and coaching to drive performance improvement.

Accountant

LBS Accountants & Advisers
Gladstone
07.2020 - 11.2021
  • Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
  • Prepare Individual, Partnership, Company and Trust Tax Returns.
  • Prepare monthly financial reports covering balance sheet, profit and loss, internal management reports and cash flow statements.
  • Preparation and lodgement of both Business Activity Statements & Installment Activity statements.
  • Process lodgement through Australian Taxation office Agent portal and HandiTax software.
  • Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
  • Complies with federal, state, and local financial, legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
  • Engaging regularly with clients and maintaining solid relationships.
  • Identifying areas where clients and businesses can reduce tax and increase profit.
  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Monitor ATO lodgments due dates and ensure Required time frame lodges all ATO forms.
  • Generate and Use complex excel spreadsheets.
  • Strong knowledge of Microsoft Word and PowerPoint.
  • Arrange payment arrangements with the ATO on behalf of clients.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Set up and use accounting software Xero, Reckon and MYOB.
  • Reconcile or note and report discrepancies found in records.
  • Balances general ledger by preparing trial balance; reconciling entries.
  • Perform Personal/Business bookkeeping services.
  • Balances subsidiary accounts by reconciling entries.
  • Maintains historical records by filing documents.
  • Set up and use accounting software Xero, Reckon and MYOB.
  • Balances general ledger by preparing trial balance, reconciling entries and completing adjustment journal entries.
  • Perform Business bookkeeping services.
  • Balances subsidiary accounts by reconciling entries.
  • Maintains historical records by filing documents.
  • Establish work procedures and implement them.

Administration officer /Bookkeeper

LBS Accountants & Advisers
12.2017 - 07.2019
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence.
  • Match invoices and record the necessary information.
  • Process Income Tax statements, Audits, Business Activity statements.
  • Process lodgement though the ATO portal and HandiTax.
  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Monitor ATO lodgments due dates and ensure all ATO forms are lodged by the Required timeframe.
  • Generate and Use complex excel spread sheets.
  • Strong knowledge of Microsoft word and PowerPoint.
  • Arrange payment arrangements with the ATO on behalf of clients.
  • Prepare office reporting.
  • Maintain and update Company registers.
  • Complete ASIC Annual company reviews.
  • Prepare (Fixed price agreement) contracts for new and existing clients.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Set up and use accounting software Xero, Reckon and MYOB.
  • Reconcile or note and report discrepancies found in records.
  • Balances general ledger by preparing a trial balance; reconciling entries.
  • Perform Personal/Business bookkeeping services.
  • Balances subsidiary accounts by reconciling entries.
  • Maintains historical records by filing documents.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to procedures.
  • Receive, record and bank cash, checks and EFT transactions.
  • Establish work procedures and implement.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Set up and use accounting software Xero, Reckon and MYOB.
  • Reconcile or note and report discrepancies found in records.
  • Balances general ledger by preparing a trial balance; reconciling entries.
  • Perform Personal/Business bookkeeping services.
  • Maintains historical records by filing documents.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to procedures.
  • Receive, record and bank cash, checks and EFT transactions.
  • Monitored and updated employee database and managed scheduling for team

Childcare Educator

River Stone Rise Early Learning Journey
03.2014 - 08.2014
  • Lead Educator in the nursery.
  • Plan and Supervise weekly activities with children.
  • Prepare and serve Meals.
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence.
  • Attended staff training.
  • Provided children with positive reinforcement.
  • Provide first aid treatment as necessary.
  • Maintained order, security and sanitation of the facility.
  • Performed housekeeping and laundry.
  • Maintained complete an accurate daily record.
  • Implement behavior modification techniques.
  • CPR and first Aid certificated.
  • Blue card.
  • Driver’s License and own car.
  • Police check.

Childcare Educator/ Director

Little hoots Family Childcare
04.2013 - 03.2014
  • Maintain finances and bookkeeping.
  • Supervise activities of children.
  • Prepare and serve Meals.
  • Attended staff training.
  • Provided children with positive reinforcement.
  • Provide first aid treatment as necessary.
  • Maintained order, security and sanitation of the facility.
  • Performed housekeeping and laundry.
  • Supervised children in everyday jobs.
  • Maintained complete an accurate daily record.
  • Implement behavior modification techniques.
  • Maintain finances.
  • 12 months’ extensive experience in family childcare.
  • CPR and first Aid certificated.
  • Blue card.
  • Driver’s License and own car.
  • Police check.

Accounts clerk/ Administration

Inchcape shipping
06.2006 - 01.2008
  • Match order forms with invoices and record the necessary information.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Operate computers programmed with accounting software to record, store, and analyze information.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
  • Reconcile or note and report discrepancies found in records.
  • Perform personal Bookkeeping services.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Calculate costs of materials, overhead and other expenses, based on estimates, quotations and price lists.
  • Prepare purchase orders and expense reports.
  • Perform general office duties such as filing, answering telephones, and handling routine correspondence.
  • Receive, record, and bank cash, checks, and vouchers.

Sales/ consultant

Anderson's Auto City
02.2006 - 06.2006
  • Prepare sales slips or sales contracts.
  • Demonstrate use or operation of merchandise.
  • Answer questions regarding the store and its merchandise.
  • Describe merchandise and explain use, operation, and care of merchandise to customers.
  • Estimate and quote trade-in allowances.
  • Recommend, select, and help locate or obtain merchandise based on customer needs and desires.
  • Compute sales prices, total purchases and receive and process cash or credit payment.
  • Sell or arrange for delivery, insurance, financing, or service contracts for merchandise.
  • Greet customers and ascertain what each customer wants or needs.
  • Maintain records related to sales.
  • Maintain knowledge of current sales and promotions, policies regarding payment and exchanges, and security practices.

Education

Certificate IV Accounting/ Bookkeeping - Accounting And Bookkeeping

Monarch University/ SRI
Online
02-2022

WORKPLACE REHABILITATION AND RETURN TO WORK COORDINATOR - Workplace Health And Safety

OHSA Occupational Health Services Australia
08-2034

Certificate III in Children Services - Family And Community Services

Tafe Queensland
Gladstone, Queensland, Australia
03-2014

Certificate III in Business - Business

Tafe Queensland
Gladstone, Queensland, Australia
04-2007

Bachelors of Accounting - Accounting

University of South Australia
Melbourne, Queensland, Australia

Certificate II - Hairdressing

Tafe Queensland
Gladstone
07-2002

Some College (No Degree) - Business Management

Australia Institute of Management
Online
07-2024

Skills

  • Accounting principles
  • Interpersonal Skills
  • Excellent Communication
  • Professionalism
  • Business Management and Development
  • Process Improvement
  • Manager Coaching and Training
  • Performance Tracking and Evaluations
  • Staff Development
  • Financial Management
  • Payroll Liability and Deductions
  • Effective and Professional Communication
  • Tax Preparation
  • Customer Relations
  • Account Reconciliation Processes
  • Accounting and Bookkeeping
  • Financial Management
  • Produce Financial Statements
  • Goal Development
  • Document Recordkeeping
  • Accounts Payable and Receivable
  • SAP Expertise
  • Accruals and Provisions
  • Adaptability and Flexibility

Languages

English
Native language

Software

Tune

Sage

SAP

Xero

Microsoft

Timeline

Dealer Accountant & Office Manager

Bill Robertson Toyota
11.2021 - Current

Accountant

LBS Accountants & Advisers
07.2020 - 11.2021

Administration officer /Bookkeeper

LBS Accountants & Advisers
12.2017 - 07.2019

Childcare Educator

River Stone Rise Early Learning Journey
03.2014 - 08.2014

Childcare Educator/ Director

Little hoots Family Childcare
04.2013 - 03.2014

Accounts clerk/ Administration

Inchcape shipping
06.2006 - 01.2008

Sales/ consultant

Anderson's Auto City
02.2006 - 06.2006

Certificate IV Accounting/ Bookkeeping - Accounting And Bookkeeping

Monarch University/ SRI

WORKPLACE REHABILITATION AND RETURN TO WORK COORDINATOR - Workplace Health And Safety

OHSA Occupational Health Services Australia

Certificate III in Children Services - Family And Community Services

Tafe Queensland

Certificate III in Business - Business

Tafe Queensland

Bachelors of Accounting - Accounting

University of South Australia

Certificate II - Hairdressing

Tafe Queensland

Some College (No Degree) - Business Management

Australia Institute of Management

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