Amani Mohamed

Office Management:

• Manage office facilities and ensure a safe, efficient, and well-maintained workspace.
• Prepare and deliver office safety inductions that cover evacuation exits, and emergency protocols.
• Arrange new employee inductions, and ensure leaders conduct them for all new hires.
• Oversee the implementation of safety measures, including uniforms with reflective tape, and compliance with Australian safety standards for boots.
• Organize essential training, including fire warden and first-aid refresher courses, and maintain contact with leaders to arrange this training.
• Restock snacks and office supplies as needed.
• Serve as the point of contact for office vendors, contractors, and service providers (e.g., cleaners, maintenance staff).
• Handle office mail, shipping, and deliveries.
• Act as a resource for employee inquiries, providing assistance with general office-related questions.

Events:

• Plan and execute engagement activities, such as monthly birthday celebrations, team games, morning teas, and team feasts.
• Coordinate refreshments and catering for meetings and special events, such as Are U Ok Day.
• Coordinate services like coffee vans and food trucks to create a positive team environment.
• Regularly gather feedback to improve future events and activities for team members.
• Maintain a calendar of events, and ensure all logistics are handled smoothly.
• Post an update on WorkJam regarding any events happening in the DCs.
• Have a monthly meeting with the other DCs to discuss upcoming events, and address any questions or issues they may have.

Chief Supply Chain Officer PA:

• Manage my manager's calendar, scheduling meetings, and appointments as needed.
• Prepare and send weekly Learning Lounge reports to team leaders, and follow up on training completion.
• Support the Supply Chain Manager with additional tasks or special projects, as needed.
• Take meeting minutes for some meetings, e.g., operational meetings, and financial meetings.
• Arrange travel bookings, accommodations, and car rentals for the Supply Chain Officer and the team.
• Process invoices and payments, ensuring timely reimbursements and vendor payments.
• Assist with presentations for meetings and conferences.

Shipping and Logistics Team Assistance:

• Facilitate supplier communication to resolve document issues for smooth shipping operations.
• Assist with processing invoices from freight forwarders, ensuring accuracy, and timely submission.
• Support the logistics team with data entry and maintaining shipment records.
• Create international shipments, FIDs, transfer orders, shipping reports, QC reports, attachments, and daily reports; soon, I will work on claims.
• Prepare a fortnightly report for the DC managers to gain some understanding about TEUs and FEUs.

• Maintaining electronic and paper filing systems for easy retrieval of information.
• Answering multi-line phone systems, routing calls, delivering messages to staff, and greeting visitors.
• Coordinating communications, financial processing, registration, recordkeeping, and other administrative functions.
• Tracking office supplies and restocking low items to keep team members on-task and productive.
• Scheduling conference rooms, prepared agendas, and maintaining calendars to prepare for meetings and events.
• Overseeing personal and professional calendars and coordinating appointments for future events.
• Maintaining appropriate filing of personal and professional documentation.
• Responding to emails and other correspondence to facilitate communication and enhance business processes.
• Submitting expense reports on behalf of my superiors.

• Scheduling and Calendar Management: Organizing meetings, appointments, and travel arrangements for the executive, attending exhibitions with the CEO.
• Communication Handling: Screening calls, managing emails, and drafting correspondence on behalf of the executive.
• Documentation and Record Keeping: Maintaining files, reports, and other essential documents.
• Meeting Coordination: Preparing agendas, taking minutes, and ensuring follow-ups on action items from meetings.
• Office Management: Overseeing office operations, ordering supplies, and ensuring a well-functioning workspace.
• Research and Information Gathering: Conducting research, gathering data, and preparing reports or presentations.
• Supporting Projects: Assisting in project management, tracking deadlines, and collaborating with team members.
• Gatekeeping and Liaison: Acting as a liaison between the executive and other staff members, clients, or stakeholders.
• Prioritization and Time Management: Helping the executive manage priorities, deadlines, and time effectively.
• Confidentiality and Discretion: Handling sensitive information with utmost confidentiality and discretion.

• Scheduled office meetings and client appointments for staff teams.
• Generated reports and typed letters in Word and prepared PowerPoint presentations.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.

• Increased ESL students' reading levels by integrating online word games and altering lesson plans for students needing extra guidance.
• Developed activities and integrated technology to diversify instruction.
• Educated students in basics of English grammar and conversational speaking.
• Gave one-on-one attention to each student while maintaining overall focus on entire group.