Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
Generic

AMANI MWAKASENDO

Melbourne

Summary

Analyst specializing in efficiency and process improvements with a solid foundation in data analysis at VicRoads. Created SAP BI reports that increased financial reporting accuracy, supporting better strategic decisions. Demonstrated ability in project management and teamwork, driving innovative solutions for business process optimization. Extensive experience in analyzing data trends to mitigate operational challenges.

Overview

20
20
years of professional experience

Work History

Efficiency & Process Improvements Analyst

Department of Transport (DoT)
10.2019 - Current
  • Analysis and mapping of VicRoads Chart of Account (CoA) to the new merged Department of Transport
  • Creation of SAP BI reports to meet new CoA requirements to allow easy feed of data for consolidated Departmental reporting.

Project Coordinator/Lead

Department of Transport & PLANNING (DTP)
Melbourne
02.2023 - 08.2024
  • Assisting in managing the team
  • Project cost control resulting in favourable budget outcomes
  • Development of tender specifications and management of procurement activities
  • Process review, documentation and mapping
  • Internal & external stakeholder management
  • Improved project information that allowed a better visibility
  • Prepared status reports to communicate progress to stakeholders and management teams.
  • Developed and implemented project plans, established timelines, tracked progress and ensured deadlines were met.

SME Finance Oracle Project (Secondment)

Department of Transport (DoT)
02.2020 - 05.2022
  • Identifying business requirements
  • Analyse & structure Road’s business to the new consolidated Oracle chart of account (CoA)Structure
  • Draft consolidated Work Breakdown Structure (WBS)
  • Creation of SAP BI reports used for Road’s business data analysis as well as Project & Tasks creation in Oracle Project Financial Management (PFM).
  • Data migration activities.

Financial Project Delivery Analyst

VicRoads
03.2018 - 10.2019
  • Reviewing processes in each function in Management Accounting to identify inefficiencies in current ways of working
  • Identify and recommend efficiency initiatives to drive better systems, tools and process for corporate financial management
  • Improving business processes and utilisation of management systems.
  • Working collaboratively with key stakeholders to ensure organisation financial objectives are met
  • Negotiate with and influence key stakeholders including Management Accounting, Financial Services, and Program Monitoring Officers in relation to process improvements to achieve successful business outcomes
  • Data analysis and transformation which added insightful information that enabled program monitoring team to easily understand and make informed decision
  • Mapping out AS IT IS processes and working with the business to develop FUTURE refined processes.
  • Preparing Business Requirements documentation for process automation
  • Preparing and organising User Acceptance Testing (UAT)
  • Reviewing vendors proposal to ensure that business requirements are met, and it provide best outcome to the organisation.

Senior Finance & Business Analyst

VicRoads
03.2014 - 02.2018
  • Negotiate & influence key stakeholders, build relationships, provide sound financial advice, guidance and support to client’s stakeholders to achieve successful financial outcomes in order to progress work.
  • Ensuring the integrity of financial information and compliance with Organisation financial policies and procedures.
  • Exercise professional independent judgement in providing financial services and support including analysis, monitoring, reporting, forecasting and budget management activities and revenue management under general functional supervision.
  • Customer focus with the ability to consult with stakeholders to identify, design and implement financial and business management system and process improvements.
  • Customer focus and innovation in Accounts Receivable transition project and provide solutions to some issue which arises during the project.
  • Established close working relation with some key contacts which has allowed me and my team to communicate effectively with other stakeholders and work collaboratively to achieve intended goals.
  • Streamline Agency Invoicing and Changes to Management Reports for easy understanding and ensure any differences can be reconciled or explained.

Acting Team Leader

VicRoads
10.2013 - 06.2016
  • Effectively lead, manage, motivate and develop employees in providing high quality and timely financial services to group clients.
  • Providing expert advice and effective stakeholder and customer liaison on financial management policies, processes and performance.
  • Apply well developed specialist skills to lead the accounting, costing, budgeting and reporting functions to ensure that financial systems and processes comply with the requirements of VicRoads and State Government financial management and procedures.
  • Exercise independent judgment in establishing and managing robust financial management and performance reporting framework and managing the financial reporting requirements.
  • Apply well developed specialist skills to develop and monitor strategic and business planning processes and approved outputs.
  • Apply creative and advanced problem-solving skills to identify, develop, recommend and implement innovative solutions, strategies and projects to improve financial performance, minimise risk and to meet future demands and business needs.
  • Negotiate and influence stakeholders to achieve successfully business outcome.
  • Implement changes to work practices that result in business improvements.
  • Acted as Team leader overseeing successful budget planning for division which has approximately 800 staff.
  • Lead finance team during a crucial business area planning process that involved conduction different analysis, briefings, meetings and decision on funding and budgeting for 16/17 financial year.
  • Provided costing for different divisional initiatives and department enquiries, working on formulating different scenarios and present analysis that formed part of official departmental response paper.
  • Assisted clients to devise property model that formed an important part of transactions growth analysis, office locations and net impact of digital uptake on resources requirements.
  • Train staff on process, systems and procedures that form the basis of delivering business partnership with group clients while maintaining the overall VicRoads and department objectives.

Business Support Officer - Survey & Land Declaration

VicRoads
08.2012 - 09.2013
  • General Accounting functions including forecast, business area planning, accounts receivable & payable, asset management & stock taking activities.
  • Daily administration activities in running Survey & Land Declaration sections, electronic and physical file system management, as well as administration of Job Book and timesheet databases.
  • Monitoring and reporting including improvement of reporting tools.
  • Analysis of business performance and recommend areas which need focus.
  • Coordinated development of Business Area Plan (BAP) for Survey & Declarations.
  • Integration of Job Book Lotus Notes database into Business Objects Database and creation of Business Object Reports for analysis.
  • Developed and tested billing process for Survey & Declaration.

Business Graduate

Sprayline Road services
01.2012 - 07.2012
  • Assist in developing a system to request & record casual hire of Plant & Equipment for Road Services.
  • Assisting in Casual Hire of equipment’s & Road Services Traffic Management tender.
  • Prepared tendering documents for advertisement of the casual hire of Plant & Equipment (Panel of suppliers).
  • Negotiated a framework for database to request & record casual hire of plant & equipment’s in relation to new tender.
  • Lead the process of developing an integrated new database to request & record casual hire of plant & equipment’s.

Business Graduate

Management Accounting & Treasury
08.2010 - 01.2012
  • Aiding Customer Services Centres in relation to banking queries.
  • Bank Reconciliations.
  • Maintain financial and administrative systems.
  • Produce specific, reliable reporting in line with business needs.
  • Manage development work to enhance processes and gain efficiencies.
  • Understood and interpreted data from various systems in order to construct accurate and reliable timely reports line with business needs.
  • Update and improve reporting tools as necessitated by changing business requirements.
  • Developed simplified reporting solutions for agency revenue tasks to gain efficiency.
  • Played a key role in monthly report automation.
  • Played a leading role in the development of Business Object 'Over & Under' expenditure analysis report that help to monitor projects expenditures and adherence to approval requirements.

MIS Reporting Analyst

ANZ Banking Group
07.2005 - 09.2008
  • Produce specific, reliable reporting, manage development work to enhance processes and gain efficiencies in line with business needs.
  • Fostered a close working relationship with various team MIS team members.
  • Ensure reports are prepared in line with related compliance framework.

Education

Master of Business-ERP Systems - SAP

Victoria University
Melbourne, VIC

Bachelor of Business - Accounting

Victoria University
Melbourne, VIC

Diploma of Information Technology - Business analysis

Hales Institute
Melbourne, VIC

Skills

  • Microsoft Office Suite
  • Data analysis and reporting
  • Project management and planning
  • Business process mapping
  • Stakeholder engagement
  • Financial reporting and budgeting
  • Risk assessment and management
  • Effective communication skills
  • Team leadership and collaboration
  • Analytical problem solving
  • Contract and tender analysis
  • User acceptance testing
  • Forecasting and trend analysis
  • BI dashboard development
  • Attention to detail in processes

Languages

English
Full Professional
Swahili
Native/ Bilingual
Spanish
Elementary

References

References available upon request.

Timeline

Project Coordinator/Lead

Department of Transport & PLANNING (DTP)
02.2023 - 08.2024

SME Finance Oracle Project (Secondment)

Department of Transport (DoT)
02.2020 - 05.2022

Efficiency & Process Improvements Analyst

Department of Transport (DoT)
10.2019 - Current

Financial Project Delivery Analyst

VicRoads
03.2018 - 10.2019

Senior Finance & Business Analyst

VicRoads
03.2014 - 02.2018

Acting Team Leader

VicRoads
10.2013 - 06.2016

Business Support Officer - Survey & Land Declaration

VicRoads
08.2012 - 09.2013

Business Graduate

Sprayline Road services
01.2012 - 07.2012

Business Graduate

Management Accounting & Treasury
08.2010 - 01.2012

MIS Reporting Analyst

ANZ Banking Group
07.2005 - 09.2008

Master of Business-ERP Systems - SAP

Victoria University

Bachelor of Business - Accounting

Victoria University

Diploma of Information Technology - Business analysis

Hales Institute
AMANI MWAKASENDO