Ambuja Sarkar Sud
Wallan,VIC
Summary
Dynamic Administrative Operations Manager with a proven track record in optimizing operational efficiency, reducing costs, and enhancing team productivity. Successfully led the restructuring of administrative departments, implemented innovative project management systems, and transitioned to a paperless office, resulting in significant cost savings and improved productivity. With a talent for fostering high-performance cultures and improving employee engagement, I am committed to leveraging my expertise to drive excellence in my next role.
Overview
7
7
years of professional experience
Work History
State Administration Manager-Victoria
Steel-Line Garage Doors
11.2022 - Current
- Overseeing daily operations, making sure they align with company objectives
- Coordinating with different departments to ensure consistency and collaboration
- Managing resources and processes to ensure budget adherence and project delivery
- Leading, motivating, and supporting a diverse team to consistently meet and exceed goals
- Monitor and manage operational costs to ensure maximum efficiency and cost-effectiveness
- Overlooking stock take for the state and reconciling monthly basis
- Working with the accounting and management teams to set budgets, monitor spending and process payroll and other expenses
- Overseeing special projects and tracking progress towards company goals
House and Land Specialist
Metricon
01.2020 - 11.2022
- Sourcing and securing land and packaging it up ready for sale
- Siting and designing floorplans for the H&L packages via existing plans or creating new plans to suit new product types
- Ensuring the costings for each H&L package priced are accurate and being diligent to ensure all site costs and developer approval costs are considered in the fixed price packages
- Creation and processing contracts
- Undertaking, coordinating, and managing the preparation of documentation a range of House and Land Packages
- Maintaining a thorough understanding of all relevant regulatory requirements and developer guidelines
- Meeting weekly KPIS
- Developing current and future relationships with land developers, external stakeholders and partners
Human Resources & Project Operations Coordinator
Environmental Location Systems (ELS)
09.2019 - 01.2020
- Assist with all internal and external HR related inquiries or requests
- Maintain both hard and digital copies of employees' records
- Managing onboarding of employees
- Managing exit interviews along with HR Manager
- Producing new starter paperwork and supporting documentation for new starters
- Assist with payroll and adhoc HR projects
- Assisting with the management of daily operational activities
- Accurate daily allocation of resources for clients and job requirements
- Assisting with process improvement
- Assisting with project management by creating assignments, tracking progress and resolving issues
- Managing budgets and preparing financial reports for senior management
- Preparing and maintaining operations documents and reports
- Following standard operating procedures for efficient business operations
- Maintaining clear and accurate operations documents / procedures for reference purposes
Contracts Administrator
DM Roads, Downer EDI Works
05.2019 - 08.2019
- Callouts (ETS) Allocation, Responses and monitor for VIC Roads
- Daily completed jobs report
- Condition reports for vehicles and personal injury claims
- Freedom of Information Requests
- Scheduling and monitoring work for the crews
- Key contact between the project engineers and site crews
- Producing financial, KPI and other monthly reports
- Ensuring no daily site jobs goes overdue (timely closure)
Human Resources and Office Manager
Privium Group
05.2018 - 04.2019
- Leading teams with administration and ad hoc tasks dependent on weekly basis
- Managing teams of permit coordinators and pre-construction administrators
- Meeting tasks and deadlines from various operational and sales teams and General Manager
- Accurate processing of data collected from our internal systems; assist in periodic reports- including those used for quarterly presentations
- Supervised office personnel including recruiting, hiring and terminating
Project Administrator & Accounts
Express Deco Group
02.2018 - 04.2018
- Coordinating with the staff to achieve project outcomes and reach project targets and goals
- Calculating and processing work progress claims invoices for payment from the clients
- Raising purchase orders and processing invoices
- Implementing work timesheet for painters and supervisors
- Creating a new database to track projects on daily basis
- Providing daily, weekly and monthly reports on project expenses
- Coordinating work with site supervisors to keep a track on projects
- Providing administrative support to the project team
Education
Certificate - Payroll Administration
Udemy
11.2024
MBA - Marketing & Finance
Maharashtra Inst. of Technology
11-2010
Bachelor of Commerce - Accounting
Utkal University
India11-2008
Higher Secondary Education - Commerce
BJB Junior College
India11-2005
Skills
- Departmental Restructuring
- Project Management
- Team Leadership
- Transition to paperless operations
- Policy Development and Enforcement
- Scheduling Management
- Efficiency Improvement
- Documentation and Control
- Operations management
- Budget management
- Resource allocation
- Workflow optimization
- Inventory control
- Schedule management
- Contracts negotiation
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Developed dashboard via Microsoft Excel to track daily futile for scheduling management.
- Supervised team of 3 staff members to reduce the state outstanding COD (Cash on Delivery) amount (85% success rate).
- Streamlined the data entry team, increasing efficiencies across the board which included an increase in productivity of 85 % since commencing my current role in last 2 years.
- Implemented a series of process optimizations that resulted in a 20% increase in operational efficiency, and a significant reduction in administrative costs.
Languages
English
Native or Bilingual
Hindi
Native or Bilingual
Timeline
State Administration Manager-Victoria
Steel-Line Garage Doors
11.2022 - Current
House and Land Specialist
Metricon
01.2020 - 11.2022
Human Resources & Project Operations Coordinator
Environmental Location Systems (ELS)
09.2019 - 01.2020
Contracts Administrator
DM Roads, Downer EDI Works
05.2019 - 08.2019
Human Resources and Office Manager
Privium Group
05.2018 - 04.2019
Project Administrator & Accounts
Express Deco Group
02.2018 - 04.2018
Certificate - Payroll Administration
Udemy
MBA - Marketing & Finance
Maharashtra Inst. of Technology
Bachelor of Commerce - Accounting
Utkal University
Higher Secondary Education - Commerce
BJB Junior College
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