AMEERA IMADUDDEEN

• Contract Coordination - Contributes to the development of low and medium risk Contracts and procurement documentation, including contract management plans
• Manage contract variations/amendments as per changes due to - salary schedule updates – Scope amendments – Contract extensions - additional nominated personnel – changes in company name
• Manage all Novation process
• Liaises with stakeholders to identify and document the contract management strategy and responsibilities
• Assist internal and external stakeholders with contract queries and issues
• Manages Low & medium risk panel contracts, including governance, risk, performance, and financial management
• Carry out expenditure audits from finance system
• Provide guidance and advice to Panel Contractors in relation to RFQs
• Ensure all Panel Contractors have updated their online Insurance information
• Capture all reported issues in the Issues Register
• Contract Reviews: Monitor all Panel Contract expiry and extension dates
• Complies with disposal procedures that are ethical, equitable and efficient.

Contract Development

Extensive experience in commercial contract management and administration, with a strong background in financial management systems and contract payments, including managing contract variations.

• Administers contracts including maintaining contractor database, insurance requirements and accuracy of pricing.
• Complies with government and PTA procurement policies.
• Assists with the management of Contractor’s compliance and maintains currency of the requirements of panel contracts such as Certificates of Insurance, Securities, Management Plans and progress reports to meet government policies.
• Uses procurement systems to maintain accurate contract records including contractor, insurance and payments details.
• Completes contract variations in accordance with predetermined processes.
• Applies processes for contract review, exercising extension options, contract expiry and transition outcomes.
• Effective contract administration services to support the objectives of the relevant function, consistent with accepted commercial standards.
• Experience in contemporary filing systems emphasizing security, retention of contract documentation, and the application of effective document control processes in line with organizational policies.
• Establishes and maintains effective working relationships with both internal and external clients and stakeholders.
• Experience in procurement as it relates to competitive tendering, expressions of interest, quotations and contract management.
• Knowledge and understanding of contract law.
• Commitment to excellence in customer service, and high level consultancy and negotiation skills.
• A focus on delivering outcomes and leading compliance.

Core Competencies

• Experience in contract development, including the preparation of reports and contractual documentation.
• Experience in contract administration using finance, purchasing and contract management systems.
• Knowledge and/or experience of government procurement policies and procedures.
• Communication and Interpersonal- Sound interpersonal skills, with the ability to consult, negotiate, and manage relationships with a range of stakeholders
• Sound written communication skills, with the ability to prepare tender and contract documentation.
• Conceptual, Analytical and Problem Solving - Sound analytical and research skills.
• Organization : Sound organizational skills with the ability to plan and prioritize competing work commitments to meet targets and deadlines.
• Demonstrated knowledge and application of Government procurement policies and procedures.
• Proven experience in tender and contract development and contract administration.
• Demonstrated knowledge of contract law as it applies to the procurement process within the Western Australian public sector.

• Sourcing goods, materials, and services at competitive prices
• Procurement Documents prep - Scope of work analysis before finalizing the PR for signatures
• Contracts Maintenance - Manage a portfolio of contracts with a focus on renewals, variations, supplier relationship management and identifying improvement opportunities within the existing agreements
• Maintain and update the supplier database and find alternative suppliers if the existing ones are unable to meet their obligations
• Assist P&C department in effecting more efficient sourcing processes to save costs and maximize profitability
• Negotiate with suppliers to obtain goods, materials, and services at the best prices
• Sourcing suppliers and maintaining long-lasting relationships with them as well as existing suppliers
• Obtaining quotes from different suppliers
• Negotiating price, quantity, and delivery schedules with suppliers
• Assist business units with Procurement and contracts management system and the administration of existing contracts in consultation with the P & C Team (extension, expiry notifications etc.)
• Support with Contractor and contract performance, monitoring and reporting
• Establish relationships with key stakeholders and suppliers
• Facilitate Supplier Relationship Management while working collaboratively with projects and cross functional stakeholders
• Supplier/Contract Management: Engage in the evaluation of supplier risk and performance for both existing and potential suppliers
• Manage the tender process including evaluation, review of Bids, recommendation and award
• Reviews, evaluates, and monitors department purchase requisitions for proper authorization
• Prepares Request for Quotation, enters quotes, makes purchase orders on Oracle/Lawson ERP or such other system in use from time to time
• Deliver strategic sourcing activities including market research, data and cost analysis, category planning and recommendations.

• Enter purchase requisitions and create purchase orders in ERP and work with key stakeholders to issue suppliers with appropriate approved documentation
• Sourcing and obtaining quotes from all available local and international suppliers
• Responds and administers requests for quotes, Prepares Requests for Quotation, enters quotes, makes purchase orders using appropriate ERP (Lawson, Oracle) systems
• Coordinate with a supplier in acquiring all necessary documents to process, and generate a purchase order
• Serve as a focal point from the procurement side to the requesting dept side, communicate and issue status on a daily basis, along with spreadsheet on all orders
• Resolves issues pertaining to goods/service orders, accounts payable with internal/external customers related to supplier invoices, payments
• Providing help to Internal Auditors, Executive Leadership Team and business units to inform planning and decision-making
• Holding Government organization (sidra Medicine) Credit Card - Manages the petty cash and credit card purchases
• Assists in the selection of appropriate suppliers and contractors, to promote good procurement practice sustainability
• Undertakes the tendering, evaluation, placement and opening the tenders with procurement Manager and the end-users
• Manually and electronically, Opening of Bids
• Undertakes the tendering, evaluation, placement and monitoring of a portfolio of procurement contracts
• Liaising with suppliers on timely delivery of stock
• Manage supplier relationships including performance management, continuous improvement and strategic development
• Actively work with suppliers to complete pre-qualification processes and maintain a clean and current database
• Establish and maintain the vendor master in ERP
• Be the first point of contact for vendors and provide updates and on-going communication by running status reports and communicating with vendors.

• Prepared and reviewed purchase and requisition orders, maintaining compliance with board rules
• Assessed purchase orders, contracts and payments for goods and services for review committee
• Prepared and assisted in development of letters of agreement, field purchase orders and local purchase orders
• Created micro-purchasing agreements by following specifications of Procurement Policy Board rules
• Sourced new vendors for purchasing needs
• Researched potential products, vendors and services to compare price and quality
• Collected operations data and created spreadsheets detailing trends
• Organized contracts and purchase orders by maintaining meticulous filing systems.

• Managed document processes through scanning, filing and transmitting while following all standard procedures
• Evaluated various forms of documentation and reports for accuracy and completeness, identified deficiencies and advised on appropriate corrective measures to improve information details or processes
• Register internal and external correspondence, payments, drawings etc
• From client, consultant, contractor, and subcontractor and maintain the strict document control standards and client requirements of the QMS
• Supervise the establishment and maintenance of project central filing system, and perform other duties as directed by the Development Director
• Update all PVM related documents related to the assigned development
• File/Archive contractual documents & Tender Documents, Proposals/Tenders, Contract Documents, Variation Orders, Claims, Tender Evaluation Reports, Award Recommendations, Financial Reports, Payments/Invoices, etc
• Organized technical documents, digital records and business correspondence for each project, program or department
• Ensure that all the relevant Project documentation are registered / maintained in the electronic Document Management System (eDMS)
• Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue's relating to documentation.

• Supervised team of 35 employees and delegated duties and responsibilities to each member
• Delivered exceptional customer service and handled inquiries and complaints
• Addressed areas that needed improvement and observed team's performance
• Aided onboarding team members with one-on-one training sessions
• Participated in various learning and educational opportunities to update and maintain job knowledge
• Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service
• Remained calm and professional in stressful circumstances and effectively diffused tense situations
• Demonstrated excellent communication skills in resolving product and consumer complaints
• Fielded customer complaints and queries, fast-tracking them for problem resolution
• To organize resources effectively and co-ordinate necessary activities to ensure efficient, productive and risk-free operation at shift basis
• Supervise and participate in daily operations as per Standard Operating Procedures [SOP] relevant to unit in which assigned
• Ensure adequate and effective resources are available on shift
• Communicate effectively with all areas of the operation
• Actively monitor and provide staff performance related feedback to the Manager
• To act as Monthly Duty Manager [MDM] while assisting Manager for his/her role
• Assist Manager to conduct performance appraisals
• Provided outstanding service to new and long-standing customers by attending closely to concerns and developing solutions.