Ana Rocha

• Provide high-level support to the Project Manager to mitigate risk and facilitate the delivery of intercompany and multi-disciplinary projects on schedule and within budget.
• Contribute to successful project delivery in accordance with Project Management best practices, effectively engaging with clients and stakeholders.
• Assist in preparing, monitoring, and updating project delivery documentation, including project management plans, risk registers, and setting up opportunities.
• Draft intercompany agreements and facilitate the sign-off process in line with internal protocols.
• Update internal project delivery plans, including drafting monthly project reviews for management.
• Manage project financials, including:
• Setting up new projects in ERP systems, developing work breakdown structures, and establishing revenue and cost budgets.
• Monitoring project progress, updating budget trackers, and forecasting costs to complete.
• Conducting variance analysis for cost and schedule, identifying exceptions, and supporting corrective actions.
• Assisting in the issuance of monthly invoices, ensuring alignment with contractual agreements and client requirements.
• Preparing Purchase Orders and tracking creditor invoices.
• Liaising with the Project Finance Specialist to update budgets and maintain accurate financial information.
• Schedule, create, and update project schedules to align with project and client requirements.
• Assist in project change management, including variations and updating relevant documentation.
• Coordinate with Project Administration regarding mobilisation, travel requirements, logistics, and document control processes.
• Prepare and monitor health and safety documentation as well as proposals and ad hoc project documentation.
• Represent project teams in interactions with internal and external clients, organizing meetings, and recording minutes.

Skills

• Strong financial management, budgeting, forecasting, and project control experience.
• Previous experience in project management environments, preferably within the mining industry.
• Interpersonal skills, with a proven ability to build and maintain client relationships.
• Proficient in Microsoft Office Suite, Power Bi and Enterprise Resource Planning systems.

• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
• Develop project schedules, timelines, and milestones using project management software (e.g., Microsoft Project, Primavera,Monday.com, MS project).
• Collaborate with project managers, team leads, and stakeholders to gather requirements and understand project scope.
• Analyze project requirements and constraints to create realistic and achievable schedules.
• Identify critical path activities and potential risks that could impact project timelines.
• Monitor project progress against the schedule, identifying deviations and implementing corrective actions as needed.
• Communicate schedule updates, delays, and potential impacts to project stakeholders.
• Identified plans and resources required to meet project goals and objectives.
• Achieved project deadlines by coordinating with contractors to manage performance.
• Developed and initiated projects, managed costs, and monitored performance.
• Coordinated with cross-functional teams to resolve project issues and mitigate risks.
• Monitored project performance to identify areas of improvement and make adjustments.
• Implemented best practices to drive quality IT project delivery.
• Conducted quality assurance to verify accuracy of data used in IT projects.
• Coordinated with external vendors to deliver IT project components.
• Developed strong working relationships with management and executive team through effective scheduling and communication skills.
• Devised online scheduling resource to provide employees with real-time access to schedules and time-off requests.

• Develop and maintain project schedules using scheduling software such as Monday.com.
• Collaborate with project managers and team members to understand project scope, deliverables, and timelines.
• Create detailed work breakdown structures (WBS) to identify project tasks and dependencies.
• Define critical path and milestones to track project progress and ensure timely delivery.
• Coordinate with various stakeholders to gather necessary information and inputs for scheduling activities.
• Monitor project schedule performance and identify potential risks or delays.
• Implement schedule adjustments and optimizations as needed to mitigate risks and ensure project success.
• Provide regular updates and reports on project schedule status to project team and stakeholders.
• Facilitate scheduling meetings and discussions to resolve conflicts and ensure alignment with project goals.
• Continuously improve scheduling processes and tools to enhance project efficiency and effectiveness.
• Supervised 10 projects from project start through delivery by prioritizing needs and delegating assignments.
• Kept projects on schedule by managing deadlines and adjusting workflows.
• Established rapport and engaged with stakeholders to build lasting professional relationships.
• Created job files for each project and maintained current data in each file.
• Responded to requests for information on materials to inquiring parties.
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
• Developed detailed construction plans and organized required materials to maintain productivity.
• Implemented safety codes and regulations to maintain site compliance and uphold safe working conditions.
• Coordinated subcontractors to complete work within quality and timeframe targets.
• Inspected work sites to assess construction quality and productivity against project plans.

• Communicated with industrial equipment installers to deliver technical support throughout project execution
• Collaborate with project managers, team leads, and stakeholders to gather project requirements and constraints.
• Define project tasks, milestones, and dependencies to create an accurate and achievable project timeline.
• Monitor project progress and update schedules as necessary to reflect changes in scope, resources, or timelines.
• Identify potential risks and delays in project schedules and work with the project team to mitigate them.
• Communicate schedule updates and status reports to stakeholders to ensure transparency and alignment.
• Conduct regular meetings with project teams to review progress, address schedule concerns, and adjust plans as needed.
• Provide guidance and support to project teams on scheduling best practices and techniques.
• Assisted with cost proposal development and customer presentations
• Delivered concise instructions to technical team to maintain quality control
• Developed Basis of the Design
• Reviewed progress controls for project quality assurance
• Completed construction tasks while providing safe working conditions, staying on budget and meeting project deadlines
• Maintained records for each project and engineering discipline using Project Wise.

• Analyzed past sales data and team performance to develop realistic sales goals
• Prepared customer invoices accepted payments and processed refund and cancellation requests
• Managed and closed reservation calls to increase bookings by maintaining strong knowledge of resort products, services and facilities
• Managed online booking inquiries and assisted students with questions throughout entire booking cycle
• Answered incoming phone calls and developed friendly rapport with callers while answering questions, making recommendations, and leading conversations to bookings.

• Contributed to customer-oriented team atmosphere driving sale targets and supporting organizational goals
• Worked closely with shift manager to solve problems and handle customer concerns
• Logged reports, expenses, receipts, and sales in company database
• Collaborated with team members to achieve target results.

• Horizonte, Minas Gerais
• Generated detailed reports covering analysis of key data and outlining potential solutions
• Developed and implemented process flow improvement and standardization projects
• Team member of S11D safety improvement project, largest mining operation in Latin America located in Carajas - PA – Brazil;
• Multitasked and managed multiple deliverables and projects concurrently and facilitated use of SAP for enterprise resource planning.
• Conducted time study using work measurement tools to validate accuracy of labor standard time.
• Reviewed schedules and suggested key improvements to develop leaner and more cost-effective manufacturing processes.
• Leveraged statistical data on production failures to pinpoint and eliminate flaws in manufacturing processes.
• Developed financial models to assess potential investments and identify potential risks.

• PCIR - Regional Industrial Competitiveness Program and Revitalization of Industrial Districts;
• International Import Certificate: control and issue international import certificate for big companies that wants to import international products such as equipment and manufacturing machines that are not found in Minas Gerais
• Managed projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
• Achieved project deadlines by coordinating with contractors to manage performance.
• Planned, designed, and scheduled phases for large projects.
• Identified plans and resources required to meet project goals and objectives.
• Met project deadlines without sacrificing build quality or workplace safety.
• Managed projects from procurement to commission.

• Studied manufacturing processes to improve overall knowledge
• Put together specification documents covering implementation of design plans
• Collaborated with engineering team to determine project specifications
• Conducted research to test and analyze feasibility, design, operation and performance of equipment, components, and systems.
• Assisted engineers with inspections of finished production
• Created CAD models and drawings for car designs