Ana Jane Montecalvo
Kilcoy,QLD
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
24
24
years of professional experience
Work History
ADMINISTRATION ASSISTANT
JLAN GENERIC DRUG DISTRIBUTION
09.2013 - 02.2022
- Responsible for daily administration operations like filing leave of absence, schedule of meetings to clients, requests for budget to Finance Department, filing of reimbursements and invoices, employees request for business travel, etc
- Responsible for correspondences to clients like emails
- Responsible in arranging the orders and deliveries of clients
- Provide management support like preparing reports for meetings
- Handling ad hoc duties like answering phones, organizing files, drafting reports
- Assist in screening recruitment of new employees
- Supported company growth by onboarding new employees and providing orientation materials during the training process.
- Promoted organizational culture initiatives by planning engaging events such as employee recognition programs or team-building activities.
ASSISTANT MANAGER
The Tea Party Café Pte Ltd
01.2012 - 01.2013
- Make Marketing Planning and Strategies
- Responsible to oversee the pantry, counter and dining area
- Monitors daily sales
- Make sales report to be submitted to the Manager
- Conceptualize store product marketing for approval of the Manager
- Ensure to reach the daily sales of the shop
- Ensure quality service and food satisfaction
- Attend to customer needs and complains.
- Supervised day-to-day operations to meet performance, quality and service expectations.
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
SENIOR RESOURCE MOBILIZATION MANAGER/LIASON MANAGER/ PR MANAGER
ABS-CBN Foundation Inc., Bantay Bata 163
05.2002 - 08.2011
- Plans & Implements fund raising / special events
- Conceptualize & implements sponsorship program
- Review and recommends approval of proposals for fund raising
- Plans and implement budget for every project
- Prepare Project Budget Proposal
- Administer Board of Trustees Meeting
- Documentation of Board of Trustees Meeting, Management Committee Meeting and Special Events
- Organize schedule of meetings for Board of Trustees
- Arrange the venue, food and materials for Board of Trustees Meeting
- Prepare Powerpoint Presentation of Board of Trustees Meeting
- Arrange flight schedule, accommodation and itinerary of guests
- Arrange schedule and accommodation of the members of the Board of Trustees
- Prepare speeches and topic in seminars and lectures
- Prepare correspondences for special events coverage
- Telemarketing and Sales Call
- Participates in network, partners, funding institution meetings & seminars.
- Accomplished multiple tasks within established timeframes.
STORE Marketing Manager
Jollibee Foods Corporation
04.2000 - 04.2002
- Conceptualizes/Plans & Implements Branch product marketing & product promotion
- Plans & implements budget for every marketing projects
- Draft design for collateral materials
- Sales Call to different corporations/establishments and schools
- Telemarketing
- Participates in partners meeting, seminars and managers
- Documents Managers Meeting
- Arrange the venue and food for managers meeting
- Telemarketing and sales call
- Monitors weekly sales
- Ensure to reach Monthly Target Sales
- Conduct weekly meeting with crew teams to check and monitor weekly sales
- Plans and implement new strategies to increase sales.
STORE MARKETING ASSISTANT
Jollibee Foods Corporation
05.1998 - 03.2000
- Ensure total customer satisfaction
- Serving and Attending customer needs and wants
- Assigned in food dispatching
- Counter personnel handling customer's order
- Assist the manager in preparing training materials
- In – charge of training newly hired marketing crew.
Education
Bachelor of Science - Marketing Management
University of Mindanao
PhilippinesSkills
- Office Administration
- Administrative Support
- Data Entry
- Word Processing
- Scheduling appointments
- Records Management Systems
- Calendar Management
- File Organization
- Bookkeeping
- Computer Skills Microsoft Suites
Relevanttrainingsattended
- 2024, Payroll using xero, Davao City
- 2023, Labor and Employment Law, Davao City
- 2011, Anger Management (Speaker), Singapore
- 2010, Training on Positive Discipline in School Setting, Davao City
- 2009, Manager’s Training on HIV/AIDS (Speaker), Davao City
- 2008, Staff Development Session on Repro Health, Davao City
- 2008, Input on RA 7610, Davao City
- 2008, Lecture on Basic Concepts of UNCRC, Davao City
- 2008, Basic Financial Management, Davao City
- 2008, Care Program on Corporal Punishment for Caregivers And Child Advocates, Davao City
- 2007, Trainors’ Training on Positive Discipline of Children in Residential Care, Davao City
- 2007, Forum on UN Study on Violence Against Children and Corporal Punishment, Davao City
- 2007, Child and Adolescent Needs and Strengths Seminar Workshop, Davao City
- 2006, Training Workshop on Legal Aspects of Child Protection, Davao City
- 2006, Re-echo: Attention Deficit and Hyperactivity Disorder, Davao City
- 2005, Training Workshop on Five Love Languages Of Children, Davao City
- 2005, Project Development and Management Seminar Workshop, Davao City
- 2005, Lecture/Workshop on RA 7610 and RA 9262, Davao City
- 2004, Seminar on People Management, Davao city
- 2003, Introduction on Product Advertising and Management, Davao City
- 2002, Manager’s Training on Product Marketing: F&B Setting, Davao City
Profile
Ana Jane Montecalvo, Married, 06/25/77, 5'0, 50 kg, Filipino, Roman Catholic
References
- Conie Casing, Program Manager, Km 4 Mc Arthur Highway, Matina, Davao City, +639372277824
- Jeanette Mamontayao, Branch Manager, Davao City, +639164266818
Timeline
ADMINISTRATION ASSISTANT
JLAN GENERIC DRUG DISTRIBUTION
09.2013 - 02.2022
ASSISTANT MANAGER
The Tea Party Café Pte Ltd
01.2012 - 01.2013
SENIOR RESOURCE MOBILIZATION MANAGER/LIASON MANAGER/ PR MANAGER
ABS-CBN Foundation Inc., Bantay Bata 163
05.2002 - 08.2011
STORE Marketing Manager
Jollibee Foods Corporation
04.2000 - 04.2002
STORE MARKETING ASSISTANT
Jollibee Foods Corporation
05.1998 - 03.2000
Bachelor of Science - Marketing Management
University of Mindanao
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