Anastasia Boscacci Giannoukas
Ashfield,NSW
Summary
A seasoned Executive Assistant with over fourteen years experience supporting C-Suite Level Leadership & Executive Management Teams across various professional and not-for-profit sectors. Proven ability to adapt and excel in diverse environments. Seeking new career opportunities to further enhance skills, broaden knowledge and expand career horizons.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chief Finance Officer
Melbourne Convention & Exhibition Centre
12 Month Maternity Leave Cover Contract
01.2023 - 01.2024
- Provided comprehensive executive support to CFO & Leadership Team.
- Efficiently managed secretariat duties for the Trust and sub-committees.
- Ensured compliance with company policy through meticulous credit card management.
- Booking of travel & accommodation for CFO to attend conferences.
- Organised travel logistics and CPD/L&D events for the CFO.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in the development of company policies and procedures, contributing to a more organised work environment.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organising travel arrangements and coordinating accommodations for executives.
Executive Assistant to the Chief Financial Officer
Beyond Blue
06.2020 - 02.2023
- Delivered high-level executive support to the CFO & Leadership Team.
- Managed secretariat responsibilities for the Trust and sub-committees.
- Administered credit card acquittal in alignment with company policy.
- Facilitated seamless travel arrangements and provided diary management.
- Streamlined CFO's daily schedule by managing appointments, travel arrangements, and meeting logistics.
- Demonstrated proactive problem-solving skills by identifying potential issues and implementing effective solutions on behalf of the CFO.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organised and coordinated conferences and monthly meetings.
- Facilitated training and onboarding for incoming office staff.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Enhanced efficiency by implementing new administrative and processes for better workflow management.
- Supported the financial team with document preparation for board meetings, presentations, and reports.
- Managed complex projects on behalf of the CFO to ensure timely completion and optimum results.
- Assisted in budget planning and forecasting by compiling essential data from various sources.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant to the Chief Executive Officer
North Richmond Community Hospital
Temp Role
12.2019 - 06.2020
- Provided extensive diary, email, and calendar management for the CEO.
- Drafted correspondence on behalf of the CEO and Executive Team.
- Managed communication channels with internal and external stakeholders
- Offered on-site conflict resolution support when required.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Streamlined communication by managing correspondence between the CEO and external stakeholders.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
Executive Assistant to Chief Information Officer
Interactive IT
09.2016 - 11.2019
- Generated and reported sales data, forecasts, and pipeline deals.
- Facilitated scheduling and minute-taking for national and state sales meetings.
- Hosted internal and external sales meetings, fostering collaboration.
- Managed contract database to ensure legal compliance and accuracy.
- Handled customer account records and processed contracts.
- Streamlined communication between departments for improved collaboration and decision making.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Filed paperwork and organized computer-based information.
- Managed multiple projects concurrently, ensuring timely completion and high-quality results.
- Assisted in the preparation of various reports and presentations with accuracy and attention to detail.
- Coordinated travel arrangements, accommodations, and itineraries for executives.
Executive Assistant to the National Sales Manager
Independence Australia, Corporate Services
05.2012 - 08.2016
- Generation & reporting sales reports, forecasts & pipeline deals.
- Scheduling & Minute taking of National & State sales meetings.
- Hosting of internal & external sales meetings.
- Management of contract database to ensure legal adherence.
- Updating & managing customer accounts records on file.
- Processing of contracts & new business opportunities with alternate business departments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Sales & Customer Service Administrator
Independence Australia, Client Services
10.2010 - 05.2012
- Produced and analysed sales reports, forecasts, and pipeline deals.
- Supported national and state sales meetings through scheduling and minute-taking.
- Fostered stakeholder relationships across business departments.
- Ensured legal compliance and accuracy in contract management.
- Collaborated with cross-functional teams to identify opportunities for service improvements.
- Developed strong relationships with customers by actively listening to provide relevant solutions.
- Maintained detailed records of customer interactions, enabling personalized support.
Contract and Compliance Coordinator
White Pages
04.2007 - 10.2010
- Ensured legal compliance and accuracy in contract management.
- Maintained accurate contract information for clients and stakeholders.
- Ensured compliance with data protection regarding handling of personal information.
- Coordinate communications between internal teams and external contacts.
- Collaborated with cross-functional teams to address any identified compliance issues promptly.
- Reduced risk exposure by conducting regular risk assessments and implementing mitigation strategies.
- Provided training to employees on essential compliance topics, increasing overall awareness and understanding.
Education
Lowther Hall Anglican Grammar School
Certificate IV in Business Administration -
Open Colleges Australia
Skills
- Exceptional Written & Verbal Communication
- Strong Team Collaboration
- Autonomous Work Abilities
- Empathetic and Psychologically Aware
- Effective Problem Solving
- Time Management
- Proactive with a Strong Initiative
- Meeting planning
- Invoice Processing
- Travel administration
- Quality Control
- Document Preparation
Technical Proficiency
- Microsoft Office
- Microsoft Teams
- Microsoft Dynamics
- Salesforce
- Greentree
- IGen
- SAP
Certification
Working with Children Check
Clear Police Check
First Aid Trained
References
Available upon request.
Languages
Greek
Elementary
Timeline
Executive Assistant to the Chief Finance Officer
Melbourne Convention & Exhibition Centre
01.2023 - 01.2024
Executive Assistant to the Chief Financial Officer
Beyond Blue
06.2020 - 02.2023
Executive Assistant to the Chief Executive Officer
North Richmond Community Hospital
12.2019 - 06.2020
Executive Assistant to Chief Information Officer
Interactive IT
09.2016 - 11.2019
Executive Assistant to the National Sales Manager
Independence Australia, Corporate Services
05.2012 - 08.2016
Sales & Customer Service Administrator
Independence Australia, Client Services
10.2010 - 05.2012
Contract and Compliance Coordinator
White Pages
04.2007 - 10.2010
Lowther Hall Anglican Grammar School
Certificate IV in Business Administration -
Open Colleges Australia