Summary
Overview
Work History
Skills
Developed Skills And Programs
Accounting Packages
Education And Further Studies
Referee Contacts
Timeline
Generic

Andrea Shields

Montrose,Victoria

Summary

Accounts and administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs, including multiple large and small accounting programs. Able to work in a group situation or operate solo. Strong planner and problem solver who readily adapts to change, works independently and aims to exceed expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality. Ideally I am after a new role with "Working from Home" possibilities.

Overview

34
34
years of professional experience

Work History

Accounts Payable

Premier & Superior Waste Management Companies
05.2018 - Current
  • End to end Local Accounts for SWM, PWM & Waste Services Group, which are all run as separate entities
  • Managed AP for Wastespec NSW (MGPG) for a full year on purchase of new company, alongside the other Companies.
  • Organised and setup all companies to run efficiently and bring into line procedures to efficiently manage their different needs
  • Covid 19: Created a completely new and online version of processing payables remotely for both companies and still monitoring approvals and meeting deadlines.
  • Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
  • Streamlined accounts payable processes by implementing efficient invoice tracking and payment systems.
  • Working alongside fleet manager help maintain records for over 80 trucks.

Accounts Payable

Hinkler Books (Wholesaler/Producer Manufacturer)
11.2015 - 05.2017
  • Stand-alone Accounts Payable role (local & overseas)
  • Overseas accounts being the primary focus of the role; entering of the stock invoices, managing foreign currency payments and managing the balances of the foreign currency bank accounts (inc GBP, USD, NZD, Euro & currency purchasing) and forecasting requirements for 3-6months in advance.
  • 7800 Local & Overseas Vender base
  • Financial Reporting & Cash expenditure forecasting
  • Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
  • Backup Payroll & ad-hoc projects

Accounts Payable Officer

WEATHERBEETA PTY LTD
03.2013 - 08.2015
  • Sole responsibility for Weatherbeeta and Horseland (Franchise) stock and ledger invoices and payments locally and overseas.
  • End to end processing
  • Overseas purchasing cost packet processing, invoicing and daily foreign currency payments.
  • Over 2500+ overseas payments within a 2 year period
  • 25 x MasterCard reconciliations monthly managed on individual excel spreadsheets, plus ad-hoc duties.

Accounts Payable Officer & PA to GM & SSM

TEKFORM (VIC) PTY LTD
09.2007 - 12.2009
  • Personal Assistant to the General & State Sales Manager
  • Sole responsibility for high volume invoices, processing and payments for local and international suppliers
  • Accounts payable for main Victorian branch plus 3 sub branches
  • Reconciliation of complex problem accounts and statements; Staff credit card reconciliation (x9) and multiple (x4) branch petty cash, expenses and staff bonuses
  • Overseas purchasing, stock costings and currency payments
  • EOM reporting, commission & sales reporting to GM
  • Creation of excel spreadsheets and reporting
  • Monthly Sales Commission calculations
  • Domestic and overseas travel bookings.

Accounts Payable

CLIVE PEETERS H/O
12.2006 - 08.2007
  • Working within a team of 16, my particular role was reconciliation and auditing (problem solving) of four of their major accounts – Electrolux, MEA, Blanco and Hagemeyer - average value between 7 to 10 million $(AUD) payable per month for Electrolux alone
  • Reconcilliations of extremely high volume (with the Electrolux statements alone averaging 70-80 pages with 2,500 invoices $10M pm)
  • Requiring good Excel, reconciliation and problem solving and time management skills and emphasis on working to strict deadlines.

Accounts Payable & Receivable

DIXIE CUMMINGS ENTERPRISES
12.2005 - 11.2006
  • Accounts Payable - Sole responsibility for high volume invoices, processing and payments for local and international suppliers
  • Organizing superannuation payments, PAYG and BAS on time and bookkeeping and reconciliations
  • Cheque and credit card control, international & domestic freight, import payments, petty cash, general journals, spreadsheet & financial reporting
  • Creation and maintenance of a fleet management system for over 25 cars
  • Accounts Receivable - Assisted the AR team with high volume receipting and credit management, daily banking, EOM reporting, statements & reconciliations.

Accounts Receivable /Payable

ZART ART
12.2004 - 12.2005
  • Accounts Receivable - receipting and credit control calling for over 4,500 customer base
  • Account management, banking, credit control, debt chasing & reconciliations
  • Achievement: Was able to reduce debts in 90 days from 37 %( on take-over) to 3.5%
  • Cheque control & reconciliations
  • Collaborated with sales teams to resolve invoicing disputes, fostering positive relationships with clients while safeguarding company interests.
  • Payables included foreign currency accounts and payments.

Personal Assistant to 2 Sales & Marketing Managers

MOTYAJ POTTERIES PTY LTD
07.2003 - 12.2004
  • Provide support to the Business Development & State Manager, and Independent National Sales Manager
  • Office Management, PA duties, Reception, Customer Service, Sales (clients incl
  • Professional landscapers, Interior designers, architects, etc.), organisation of and participation in meetings, minutes, EDI (Kmart Ordering System), Invoicing - Kmart, Bunnings, M10, Accounts Payable and Reports (Attaché) and Excel
  • Creation and marketing of brochures, advertising materials, new stock promos, artwork and mail outs
  • Co-ordination of the catalogue, maintenance, photo editing and client distribution
  • Participating in the Designex & GHA Shows in Sydney and Melbourne.

Personal & Promotional & Marketing CEO

AMP SALES OPERATIONS STATE OFFICE
07.1990 - 07.1995

Office & Accounts Manager & Payroll Officer

ISLAND BREEZE RESORT
10.1996 - 09.1999

Receptionist/Accounts Assistant

QUEST Apartments on Phillip Island (4½ star)
11.1999 - 03.2001

Front & Back of house duties

ACCOR HOTEL Group – Mercure Resort Gold Coast
07.2001 - 06.2003

Accounts Payable

Fastrac Foodservice
05.2017 - 05.2018
  • End to end Local Accounts

Skills

  • Time Management
  • Precision and Accuracy
  • Proactive and Self-Motivated
  • Software adept

Developed Skills And Programs

  • Microsoft Office & Word
  • Outlook
  • Excel (Med-Adv)
  • Publisher & PowerPoint
  • EOM, FBT, PAYG & BAS (small company bookkeeping)
  • Current Police Check available
  • Senior 1st Aid Cert
  • Payroll (MYOB & Quickbooks)30+people

Accounting Packages

  • Navision 2009R2
  • SAP Business One
  • Microsoft Dynamics AX 2009
  • MYOB Advanced (int/adv)
  • QuickBooks Premier (int/adv)
  • Great Plains
  • Arrow (AP/AR support)
  • Greentree (AP &AR int/adv)
  • Attache
  • SBS (int), Anzio (int), Nexus (int), Pronto (AP & GJ) (int), Cargowise & Integra
  • Traild

Education And Further Studies

  • Excel (ADV)
  • PowerPoint
  • Publisher
  • RSG Certificate Victoria
  • TOP in Art/Design-Box Hill College
  • Advanced Diploma in Accounting
  • Cert. In Hospitality Level II
  • Cert III Aged Care (AIN) 2011
  • Accredited Barista Certificate

Referee Contacts

Available upon request

Timeline

Accounts Payable

Premier & Superior Waste Management Companies
05.2018 - Current

Accounts Payable

Fastrac Foodservice
05.2017 - 05.2018

Accounts Payable

Hinkler Books (Wholesaler/Producer Manufacturer)
11.2015 - 05.2017

Accounts Payable Officer

WEATHERBEETA PTY LTD
03.2013 - 08.2015

Accounts Payable Officer & PA to GM & SSM

TEKFORM (VIC) PTY LTD
09.2007 - 12.2009

Accounts Payable

CLIVE PEETERS H/O
12.2006 - 08.2007

Accounts Payable & Receivable

DIXIE CUMMINGS ENTERPRISES
12.2005 - 11.2006

Accounts Receivable /Payable

ZART ART
12.2004 - 12.2005

Personal Assistant to 2 Sales & Marketing Managers

MOTYAJ POTTERIES PTY LTD
07.2003 - 12.2004

Front & Back of house duties

ACCOR HOTEL Group – Mercure Resort Gold Coast
07.2001 - 06.2003

Receptionist/Accounts Assistant

QUEST Apartments on Phillip Island (4½ star)
11.1999 - 03.2001

Office & Accounts Manager & Payroll Officer

ISLAND BREEZE RESORT
10.1996 - 09.1999

Personal & Promotional & Marketing CEO

AMP SALES OPERATIONS STATE OFFICE
07.1990 - 07.1995

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Andrea Shields