Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Number Of Dependents
Personal Information
Training
Certification
Timeline
Generic
Aneesh Thomas

Aneesh Thomas

Mackay,QLD

Summary

Experienced in Environmental Officer/Administrative roles with a focus on operational support, data management, audit compliance, and sustainable workplace practices. Skilled in working collaboratively with internal teams, customers, and stakeholders to drive environmental objectives, streamline administrative processes, and ensure organizational compliance.

Overview

18
18
years of professional experience
1
1
Certification

Work History

Administration & Environmental Officer

Environment Agency (DEFRA)
12.2021 - 03.2025
  • Managed end-to-end administrative processes including MF Billing, MF Returns, SharePoint administration, and Desktop Audits for the permitted MF sites in the department.
  • Delivered accurate and timely reports through structured documentation and utilisation of project management tools, ensuring effective communication and record-keeping.
  • Maintained the MF Reg Inbox by systematically triaging and prioritizing communications to improve response quality and efficiency.
  • Directed SharePoint content migration projects to enhance document accessibility, user experience, and data security.
  • Developed document libraries and retention plans aligned with data governance policies.
  • Provided timely data collection, analysis, and reporting to enable informed strategic decision-making across teams.
  • Actively participated in cross-functional team meetings, project updates, and audit briefings to align efforts and maintain transparency.
  • Developed and implemented the MF Inbox rota, optimising task allocation and improving team responsiveness.
  • Led team-building initiatives to strengthen cohesion and foster a high-performance culture.
  • Served as a key contact for stakeholder queries concerning MF Billing and Returns, delivering prompt and professional responses.
  • Advised customers on regulatory updates, such as MF Notified and De-notification processes, supporting organisational compliance and readiness.
  • Supported the delivery of the Material Facilities regime by conducting pre-audit checks and collaborating with team members to prepare sites for formal audits.
  • Handled MF Returns: processed submissions, maintained records, and guided site operators on how to complete return forms accurately.
  • Coordinated the clearing of MF Returns backlog, ensuring all returns met regulatory timelines and standards.
  • Assisted with the Desktop Audit process, identifying discrepancies, compiling reports, and providing recommendations for compliance improvement.
  • Participated in the WROS Framework implementation by managing data entry, quality control, and administrative follow-up tasks post-audit.
  • Championed a culture of health, safety, and employee well-being across the workplace.
  • Identified and challenged unsustainable practices, supporting the organisation’s journey toward net-zero carbon goals.
  • Key Achievements: Completed MF audits within tight deadlines while ensuring accuracy and completeness.
  • Played a pivotal role in the successful migration of key organizational documents to SharePoint.
  • Designed workflow improvements that significantly reduced MF Returns backlog.
  • Recognized for commitment to team spirit by organising group discussions and supporting inclusive communication.

HR/Admin Officer

Everest Industrial Company L.L.C.
05.2010 - 08.2021
  • Managed comprehensive administrative activities supporting recruitment operations, including candidate sourcing coordination, interview scheduling, and maintaining accurate recruitment records.
  • Negotiated service agreements and preferential rates with external recruitment agencies to ensure cost-effective hiring solutions.
  • Maintained and organized detailed filing systems and candidate databases, ensuring easy access to up-to-date information.
  • Coordinated employee training logistics by working closely with various departments to identify training needs and arrange appropriate sessions.
  • Assisted in developing and managing the training budget, including venue arrangements, trainer coordination, and expense tracking in partnership with HR management.
  • Maintained thorough training documentation, including feedback forms and analysis, to support internal audits and continuous improvement initiatives.
  • Supported internal audit activities by ensuring training and development compliance with quality and organizational standards.
  • Implemented corrective and preventive administrative actions to enhance operational efficiency and compliance.
  • Administered and regularly updated key HR systems such as the Training Management System (TMS), Skill Inventory System (SIS), and employee skill matrix database to maintain data accuracy and accessibility.
  • Prepared and presented MIS reports featuring graphical data representations to communicate workforce skill levels and training outcomes to management.
  • Assisted in various HR and administrative projects as delegated by the HR Manager to improve overall office effectiveness.
  • Supported implementation of productivity enhancement programs such as 5S and Total Productive Maintenance (TPM) to optimize workflow and departmental goal achievement.
  • Ensured adherence to Integrated Management System (IMS) standards by promoting employee awareness on quality and compliance requirements.
  • Utilized performance and skill data to administer employee recognition initiatives, fostering a motivated and productive work environment.

HR-Administration Executive

Solas Marine Services
11.2007 - 04.2010
  • Managed the full spectrum of recruitment and human resource activities, including candidate sourcing, interview coordination, onboarding, and maintaining recruitment records to ensure a seamless hiring process.
  • Developed and maintained the annual Training Calendar, coordinating with department heads to schedule and organize employee development programs and workshops.
  • Oversaw comprehensive payroll management, including salary calculations, deductions, benefits administration, and timely disbursement of salaries; also designed and updated the company’s salary structure to maintain market competitiveness and internal equity.
  • Administered employee attendance, leave records, and maintained personnel files ensuring accuracy and confidentiality.
  • Handled visa processing, work permits, and liaison with government authorities through Public Relations Officer (PRO) functions to ensure compliance with local labor laws and regulations.
  • Coordinated office administration activities such as procurement of office supplies, asset management, maintenance of office equipment, and vendor management to support smooth daily operations.
  • Ensured compliance with statutory requirements related to labor laws, health and safety regulations, and employment standards by maintaining up-to-date documentation and reports.
  • Prepared and submitted regulatory reports and documentation for government authorities as required.
  • Maintained effective communication with internal departments and external agencies to facilitate administrative and HR processes.
  • Assisted in preparing administrative budgets, monitoring expenditures, and optimizing resource allocation for cost-efficiency.
  • Supported employee welfare initiatives and coordinated company events, meetings, and internal communications to foster a positive work environment.
  • Maintained filing systems for employee records, contracts, training documentation, and legal compliance files in both physical and electronic formats to ensure quick retrieval and secure storage.
  • Provided administrative support to senior management by preparing reports, presentations, and correspondence as needed.

Administration Coordinator

Pranav Formworks and Engineering
10.2006 - 11.2007
  • Managed comprehensive administrative and human resource functions to ensure smooth and efficient office operations.
  • Oversaw employee attendance and maintained the time recording system, ensuring accurate tracking and timely reporting.
  • Conducted induction and onboarding programs for new employees, facilitating seamless integration and providing necessary training on company policies and procedures.
  • Coordinated visa application processes for new recruits, including preparation and submission of visit and employment visa documentation, liaising with government agencies to ensure compliance.
  • Maintained an up-to-date, confidential employee database, handling personnel records, leave management, and employment documentation with high accuracy and discretion.
  • Served as a key point of contact for employee inquiries related to HR policies, attendance, and administrative support, promoting clear communication and problem resolution.
  • Assisted in preparing routine HR and administrative reports for management, including attendance summaries, leave balances, and recruitment status updates.
  • Supported office management by coordinating supplies, scheduling meetings, and streamlining internal workflows to enhance productivity.
  • Facilitated cross-departmental communication and collaboration, supporting team activities and ensuring consistent application of company policies.
  • Proactively identified opportunities to improve administrative processes, contributing to increased efficiency and employee satisfaction.

Education

BBA - Bachelor of Businesss Administration

Goa University
Goa University -India
12.2006

Skills

  • Administrative Operations
  • Workflow Management
  • Environmental Audits
  • Compliance
  • Data Analysis
  • Process Improvement
  • Material Returns Management
  • Document Control
  • SharePoint Administration
  • Team Collaboration
  • Training
  • Billing Support
  • Financial Reporting Support
  • Communication
  • Stakeholder Engagement

Accomplishments


1. Desktop Audit Delivery – Pre-Audit & Environmental Assurance Support

Role: Administrative and Compliance Support
Duration: July 2023 – February 2024

  • Completed pre-audit reviews to meet WROS framework requirements.
  • Compiled data findings and supported audit teams with documentation.
  • Collaborated on audit scheduling and issue escalation.
2. SharePoint Document Migration and Access System Setup

Role: SharePoint Support Officer
Duration: March 2023 – June 2023

  • Migrated MF & CC files from legacy storage to SharePoint.
  • Implemented document libraries, permissions, and retention protocols.
  • Provided training and guidance to staff on SharePoint usage.

Languages

English
Hindi

Number Of Dependents

3

Personal Information


Visa Status: Permanent Residency Visa (Subclass 186)
Date of Birth: 17 April 1984
Marital Status: Married
Driver’s Licence: Holder of a current Australian driver’s licence

Training

  • Core ERP - HR Module training
  • Epicor training in HR module
  • Training in ORACLE in WROS
  • SharePoint & File Management
  • Data Analysis for Environmental Reporting
  • Health, Safety & Well-being in the Workplace
  • Effective Communication & Team Collaboration

Certification

  • Security and Data Protection
  • Completed training in key enterprise software applications, including Oracle, Epicor, and ERP systems, enhancing proficiency in business process management and data handling


Timeline

Administration & Environmental Officer

Environment Agency (DEFRA)
12.2021 - 03.2025

HR/Admin Officer

Everest Industrial Company L.L.C.
05.2010 - 08.2021

HR-Administration Executive

Solas Marine Services
11.2007 - 04.2010

Administration Coordinator

Pranav Formworks and Engineering
10.2006 - 11.2007

BBA - Bachelor of Businesss Administration

Goa University

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Aneesh Thomas