Aneeza Kabir
Overview
15
15
years of professional experience
Work History
Senior Procurement Advisor
Major Transport Infrastructure Authority (MTIA)
07.2021 - Current
- Work closely with the project teams, providing contracting and procurement advice and support to a range of stakeholders across RPV
- Manage the preparation of procurement and delivery plans including, Strategic Procurement Plans, Probity Plans, Tender documentation and Contract Management documentation and negotiation
- Coordination of tender documentation, tender evaluation, contact negotiation and award of contracts including, Supporting the development and implementation of evaluation processes, criteria and documentation; Providing advice and support around establishing protocols and systems for with bidder during various tender phases; and Support the facilitation and coordinate industry briefings
- Managing and maintaining procurement data in Contract Management Systems (Unifier) establishing reporting requirements to monitor progress against Key Performance Indicators
- Initiate and maintain relationships with internal and external senior stakeholders and work collaboratively with project and contract managers by providing responsive proactive procurement advice and ensure compliance with MTIA Procurement Framework, Victorian Government Purchasing Board (VGPB), DOT guidelines and other government policies (e.g Local Jobs First, Recycle First, Ministerial Directions & Instructions)
- Effectively deliver a broad range of contract services compliant with Victorian Government Purchasing board and Department of Transport (DOT) guidelines, procedures and processes
- Provide contract management and administration functions to support the procurement of goods & services across Rail Projects Victoria; Provide guidance to finance and procurement support staff to assist the delivery of key project objectives ensuring project costs and risks are defined in an appropriate framework and are managed effectively during all phases of the project.
Commercial Officer (RPV Panels)
Major Transport Infrastructure Authority
05.2020 - 06.2021
- Effectively deliver a broad range of procurement and transaction services compliant with the Panel Rules of Use, Victorian Government Purchasing Board and Department of Transport guidelines, procedures and processes including through the use of State Purchase Contracts and Pre-Qualification Registers
- Assistance in the preparation of documentation throughout all phases of procurement and contract lifecycle including market engagement strategies, activity plans, tender plans, evaluation plans/recommendations, conduct plans, and all required reporting related to the procurement and transaction function
- Work closely with the project teams to deliver best practice contracting and procurement procedures, processes and document preparation assistance to a range of stakeholders ensuring compliance with probity requirements and protocols
- Contribute to the maintenance of data utilising Rail Project Victoria’s Contract Management Systems
- Liaise with internal and external stakeholders to assist with monitoring contract expenditure including preparation, advertising and publishing of tenders, preparation of contracts and initiating variations.
Procurement Officer
Department of Justice and Community Safety
03.2019 - 04.2020
- Manage procurement and sourcing activities in line with the department’s Procurement and Contract Management framework, procurement strategies, and the adoption of procurement technology
- Apply the appropriate procurement approach relevant to the procurement objective and ensure integrity and justification of procurement process and decisions
- Develop plans for a range of procurements of low to high risk and complexity, and departmental procurement performance reporting
- Manage evaluation, approval and authorisation procedures to ensure probity, security, quality document control and transparency in all procurement activities
- Identify, establish and maintain effective relationships with relevant stakeholders including third party suppliers and departmental staff that that will promote effective and efficient delivery of procurement services
- Assist in managing the department’s Procurement Activity Register to ensure it is reflective of CSBA’s upcoming procurement initiatives through consideration of expiring contracts and identified projects
- Prepare complex documentation such as sourcing documents Request for Tender, proposed contractual agreements, and submissions on procurement and contract variation matters and ensures the timely progress of submissions throughout the varied government processes
- Provide advice and guidance on sourcing and contract management to stakeholders, including procurement processes, policy, probity, supplier evaluation, qualification and selection
- Delivery of end-to-end procurement activities including drafting/review of sourcing documents, RFx release and closing via Buying for Victoria, participate in tender evaluations to ensure the selection process is in accordance with Procurement policies and frameworks
- Manage the improvement of end-to-end procurement compliance across Business Unit, implementing and compliance to Project Development and Construction Management Act (PDCMA), Financial Management Act (FMA), Victorian Government Purchasing Board (VGPB) and Ministerial Directions framework including Social Procurement Framework and Local Jobs First Policy
- Actively participate in ‘Procurement Community of Practice’ and, in conjunction with the Procurement Manager, communicate and implement procurement procedures and changes within OCPO
- Continuously review and/or develop procurement specific material for application within OCPO.
Procurement Officer
Department of Justice and Community Safety
07.2018 - 03.2019
- Assist with the improvement of procurement capability within Business Unit
- Provide advice and guidance on sourcing and contract management to stakeholders, including procurement processes, policy, probity, supplier evaluation, qualification and selection
- Delivery of end-to-end procurement activities including review of sourcing documents, Tender release and closing via Tenders Vic, Participate in tender evaluations to ensure the selection process is in accordance with Procurement policies and frameworks
- Facilitate the procurement approvals from Office of the Chief Procurement Officer (OCPO) and Financial Delegates
- Manage the improvement of end-to-end procurement compliance across Business Unit, implementing and compliance to Project Development and Construction Management Act (PDCMA), Financial Management Act (FMA), Victorian Government Purchasing Board (VGPB) Guide lines and Ministerial Directions frameworks
- Actively participate in ‘Procurement Community of Practice’ and, in conjunction with the Procurement Manager, communicate and implement procurement procedures and changes within OCPO
- Continuously review and/or develop procurement specific material for application within OCPO.
Procurement Officer
Department of Justice and Regulation
01.2018 - 06.2018
- Assist with the improvement of procurement capability within Business Unit
- Provide advice and guidance on sourcing and contract management to stakeholders, including procurement processes, policy, probity, supplier evaluation, qualification and selection
- Delivery of end-to-end procurement activities including review of sourcing documents, Tender release and closing via Tenders Vic, Participate in tender evaluations to ensure the selection process is in accordance with Procurement policies and frameworks
- Facilitate the procurement approvals from Office of the Chief Procurement Officer (OCPO) and Financial Delegates
- Manage the improvement of end-to-end procurement compliance across Business Unit, implementing and compliance to Project Development and Construction Management Act (PDCMA), Financial Management Act (FMA), Victorian Government Purchasing Board (VGPB) and Ministerial Directions frameworks
- Actively participate in ‘Procurement Community of Practice’ and, in conjunction with the Procurement Manager, communicate and implement procurement procedures and changes within Office of the Chief Procurement Officer (OCPO)
- Continuously review and/or develop procurement specific material for application within OCPO.
Project Officer
Department of Environment, Land, Water and Planning Victoria
05.2017 - 12.2017
- The division works across the department, with portfolio partners and fire and emergency management agencies to support the operational implementation of Safer Together: a new approach to reducing the risk of bushfires in Victoria The Logistics and Assets Branch leads and supports best practice and innovation in the supply chain logistics and asset management for the delivery of forest, fire and emergency management services and broader departmental priorities
- My role is to provide contract administration of 4 supply contracts of fire fighting vehicles with Mercedes Benz
- As contract administrator, my responsibilities are; Preparation of complex contract and project documents such as variations, briefs, memos, contract and project control documents and reports for executives
- Arranging payment to suppliers and keep track of progress claim payments
- Keep track of project/contract cost
- Keep track of project deliverables using MS Project and Excel
- Arranging Contract/Project Progress meetings, drafting and circulating meeting agendas, minutes and follow up of action items, Assist to provide advice to senior management in complex contractual matters Develop and maintain relationship with stakeholders, suppliers and contractors for a smooth contract management and project objectives
- Assist in procurement activities such as request for quotes, raising requisition for purchase orders using Oracle and follow up suppliers for timely delivery of goods and services
- Support and assist the delivery of high-quality contract administration services that support the Heavy Plant and Fleet Team to meet business and operational objectives and priorities
- Support the effective and efficient provision of contract administration services, including monitoring of contractor performance, contract works and contract practices to limit risk for the Department, its staff and the community, and actions to support a high performing culture
- Work with the Regional Directorates, Office of the Chief Fire Officer and Forest and Fire Operations teams to ensure the consistent, integrated and efficient delivery of contract management services across the Forest Fire and Regions Division
- Ensure departmental and group requirements are met in accordance with legislative, policy and procedural requirements
- Identify emerging complex or highly sensitive issues, risks and trends impacting on the successful achievement of objectives and priorities and develop innovative solutions and options
- Contribute to the delivery of group and departmental priorities, and to building an inclusive and high performing workforce that is customer focused, collaborative, professional and engaged
- Actively contribute to and support a positive, open, delivery focused culture that values, supports and mentors people and is based on collaboration, accountability and trust
- Ensure the highest ethical standards in the delivery of all of the department’s objectives, with a strong commitment to the DELWP values, including safety and wellbeing
Project Support/Contracts Administrator
Rheinmetall MAN Military Vehicles Australia
08.2016 - 04.2017
- In April 2013, Rheinmetall MAN Military Vehicles Australia (RMMVA), a subsidiary of RMMV, won a contract to supply logistic vehicles to the New Zealand Defense Force
- This was followed by the awarding of the Land 121 3B contract to supply 2000 advanced logistical vehicles and modules to the Department of Defence Australia
- As a Project and Contract Administrator my responsibilities include: Project Administration/Document Control Carry out the preparation, editing, review and submission of project reports and data deliverables in particular for the Land 121 3B contract; Undertake routine clerical tasks (e.g Manage the maintenance and recording of inbound/outbound correspondence registers (letter and fax) and distribution of mail/communications efficiently, manage phone and video listings and distribution, scheduling appointments and booking meeting rooms);
- Preparing correspondence as directed, submitting to the client and accurately recording in SharePoint;
- Maintain the project filing system on SharePoint and in hardcopy where required; Prepare requisitions and Purchase Orders;
- Provide office and project administration support to internal customers e.g, Minute taking; formatting of documents, proof reading, copying and binding, co-ordinating meetings including assisting with the planning of Reviews;
- Tracking documentation submission ensuring the project schedule is adhered to;
- Identifying and assisting procedure improvements and involvement in implementing improved efficiencies;
- Managing the action items register, tracking and following up action item resolution
- Contracts Administration: Administer all customer contracts and ensure that updated contract versions are available on SharePoint at all times;
- Support the development of Contract Change Proposals to customer contracts under the direction of Contract and Project Managers;
- Update contract change proposal tracking register
- Update and maintain contract change log
- Liaise with Procurement and safeguard that changes to customer contracts are flowed down and reflected in sub-contracts;
- Maintain the Contract Change Proposal register and customer contracts tracking database;
- Other Duties: Administer business development opportunities including tracking and recording;
- Provide administration support to the Commercial Team;
- Provide reception coverage and assist with other corporate administration tasks as required.
Contracts Administrator
Origin Energy Australia
01.2014 - 02.2015
- Worked as Contracts Administrator for IT Vendor Management team on HP and Telstra Accounts
- Reporting to the IT Strategic Sourcing, Contracts and Category Manager, I was responsible for day-to-day contract administration along with the following: Validation of invoices from vendors (HP&Telstra) Invoice review; align with contracted rates, no duplicates, etc
- Support Contract Manager with data related to help desk tickets and provide validation; Review timesheets signed by Project Managers and liaise with project managers to ensure Origin is billed correctly Analyse raw data from Service Level Agreement (SLA) obligations under contracts and monitor vendor compliance and responsiveness
- Running weekly reports to reflect invoice validation and payment status to present in regular weekly meetings with HP and Telstra Resolve overdue invoice payment queries by liasing Origin Accounts Payable team Assist in planning and future forecast of contracts, funds availability and purchase order requirements
- Assist Commercial Manager in preparation of financial reports
- Arranging team meetings and taking meeting minutes
Contracts Administrator
Patrick Steverdos and Logistics (Asciano Group)
06.2013 - 11.2013
- Worked as Contract Administrator for the project of Extension of Patrick Terminal at Port Botany Sydney and Construction of a big Ramp
- As Contract Administrator, my responsibilities include: Assist Contract Manager in preparation of RFIs, RFQs and RFT
- Managing Tender submissions and via ACONEX
- Preparation of documents for Tender evaluation
- Preparing variations to contracts and progress claims, certificates, responding as required Assist in preparation of Contract Management Plan documents
- Liaise with Vendors regarding RFT and RFQ submissions
- Liaise with Patrick Legal Counsel regarding contract execution and legal matters
- Facilitate various sign off points between Patrick and Vendors, along with managing paperwork associated with contracts Updating and entering data relating to contracts and procurement to generate reports (excel) Update the contracts database for contracts, ensure all executed contracts have the current insurance certificates, and other relevant documents as required Filing and record management of all confidential tenders and contract document Performing procurement activities using Oracle-People Soft Uploading contract documents on share point.
Contracts/Procurement Administrator
Transport for NSW
06.2010 - 05.2013
- I have worked as Contract Administrator in Commercial and Finance team of PPP Rolling Stock Project, which is a project of $3.6bn budget to build 75 new Waratah Trains.My role as Contracts Administrator is to provide assistance to Contracts Manager and Commercial Director in the management of end to end procurement process and contract management activities
- I have been responsible to assist the management of more than 50 ICT and commercial contracts, supply of good and services and payment to 100 suppliers nationally and internationally
- My key responsibilities to assist in the procurement process include: Providing contract management support to Contract Manager and Commercial Director of Rolling Stock Project
- Raising requisition and purchase orders for goods and services on procurement system ARIBA
- Tracking of purchasing orders and follow up suppliers for on time delivery of goods and services
- Arranging contracts extensions and variations
- Preparation of contract documents tenders, request for quotes and business case
- Assist in planning and future forecast of contracts extensions, funds availability and purchase order requirements
- Processing, validation, receipting and reconciliation of invoices
- Liaise with suppliers, contractors and subcontractors to negotiate for procurement of goods and services, Contract and payment queries
- Arranging timely payments to suppliers and liaise with RailCorp Accounts Payable to resolve supplier payment queries
- Liaise with different divisions and teams in organization regarding procurement issues
- Keep track of payments and expend using Ellipse
- Preparing fortnightly and monthly reports for supplier payment KPI
- Update and maintain records in Procurement System and in excel spreadsheets
- Record Management of confidential Contract files in TRIM and in hard copies
- Management of confidentiality of all contracts, tenders and financial documents
- Assist Project Accountant and Account Assistants in the team in preparation of financial reports
- Arranging team meetings and taking meeting minutes concerning procurement issues
- Performing admin duties if required Assist in development and improvement of procurement process and procedures
- Liaise with Procurement Shared Services (PSS) and Strategic Procurement and Supply (SP&S) to get support in the execution of procurement process in accordance with agreed Service Level Agreements
- Attending procurement-training sessions to improve the procurement system and process.
Project Coordinator
Downer EDI Engineering Australia
02.2009 - 04.2010
- To assist in planning, directing & coordinating the supportive services and administrative functions of the project
- The management, administration and delivery of all services in order to ensure that they are accomplished in an effective and efficient manner and within all legislative, policy and procedural guidelines Maintain and enhance working relationships within the team and assist in resolving any team issues or conflicts Managing the Project Schedule and developing detailed reports on project progress Obtaining supplier quotes and raising purchase orders with Commercial Manager
- Analyzing and processing the contractor’s invoices
- Identification and tracking of Out of scope work and raise variations, collection and management of all variation documentation required to support a variation claim with the client
- Involved in pricing and scheduling for new contracts
- Directly involved with the preparation of requests, bids and contacts for proposals
- Maintaining and updating the core consolidated project plans: project schedule, tracking and oversight plans and cost tracking reports, etc., and maintaining the project on-line database Liaise with staff on sites
- Preparation of power point project presentations Produce accurate and professionally presented correspondence and documentation using word processing software including preparation of reports Assisting the completion ad uploading of technical documents on client’s online database
- Assist Organizing, scheduling of project to meet dead lines
- Assisting project orientation information and roll on/off procedures for project staff
- General Administration and ad hoc duties
Education
Bachelors in Business Administration (Honors) - Business Management And Information Technology
University of Central Punjab Pakistan
Punjab College 08.2007
Skills
- Contract Management System and Tender Management Systems
- Unifier
- CMS
- Zycus
- Ariba
- Oracle
- ACONEX
- Office Systems
- Content Manager/TRIM
- Office 365
- MS Share Point
Extracurricular Activities
Art and Craft Community work Travelling
References
Referees will be provided upon request
Timeline
Senior Procurement Advisor
Major Transport Infrastructure Authority (MTIA)
07.2021 - Current
Commercial Officer (RPV Panels)
Major Transport Infrastructure Authority
05.2020 - 06.2021
Procurement Officer
Department of Justice and Community Safety
03.2019 - 04.2020
Procurement Officer
Department of Justice and Community Safety
07.2018 - 03.2019
Procurement Officer
Department of Justice and Regulation
01.2018 - 06.2018
Project Officer
Department of Environment, Land, Water and Planning Victoria
05.2017 - 12.2017
Project Support/Contracts Administrator
Rheinmetall MAN Military Vehicles Australia
08.2016 - 04.2017
Contracts Administrator
Origin Energy Australia
01.2014 - 02.2015
Contracts Administrator
Patrick Steverdos and Logistics (Asciano Group)
06.2013 - 11.2013
Contracts/Procurement Administrator
Transport for NSW
06.2010 - 05.2013
Project Coordinator
Downer EDI Engineering Australia
02.2009 - 04.2010
Bachelors in Business Administration (Honors) - Business Management And Information Technology
University of Central Punjab Pakistan
Similar Profiles
Kunal SharmaKunal Sharma
Advisor, Finance - Capital Projects at Victorian Infrastructure Delivery Authority (VIDA)Advisor, Finance - Capital Projects at Victorian Infrastructure Delivery Authority (VIDA)
MUHAMMAD ANWARMUHAMMAD ANWAR
Senior Project Engineer at Major Road Projects Victoria (MTIA / MRPV)Senior Project Engineer at Major Road Projects Victoria (MTIA / MRPV)
Vanessa BaldassarreVanessa Baldassarre
Site/Operations Administrator (Ad Hoc Projects) at Downer (Transport & Infrastructure)Site/Operations Administrator (Ad Hoc Projects) at Downer (Transport & Infrastructure)
JODIE R. BALDWINJODIE R. BALDWIN
SENIOR PROCUREMENT ADVISOR at AtkinsRéalisSENIOR PROCUREMENT ADVISOR at AtkinsRéalis
Soo Yeon (Alex) ChoSoo Yeon (Alex) Cho
Senior Advisor, Contracting and Procurement at Office of the Auditor GeneralSenior Advisor, Contracting and Procurement at Office of the Auditor General