ANGELA DUNLEAVY

Currently backfilling maternity leave position

Duties include:

• Assisting with all internal and external HR related queries or requests and to act as a point of contact for all such queries
• Managing the HR email inbox
• Supporting HR Business Partner and Head of HR with end to end recruitment including posting job ads, screening resumes, initial interview screening, reference checks and issuing of contracts
• Working alongside HR Business Partner to ensure candidate documentation is up to date and in line with industry and legal requirements
• Ensure that all employee files are accurate and updated
• Provide clerical and administrative support to Head of HR
• Ensure orientation, induction programs for new employees are completed
• Coordinate training sessions and other events
• Schedule meetings, interviews, HR, and employee engagement events and maintain agendas
• Report regarding various HR parameters including key HR KPIs and mandatory training
• Drafting monthly HR Departmental Report
• Project Management
• Other ad hoc tasks as required.

STIHL Australia is an outdoor power equipment sales company supporting over 450 STIHL Dealers Australia wide.

Duties include:

• Diary Management including handling meeting requests, scheduling appointments, ensuring a manageable workload and ensuring the MD is adequately briefed on his daily schedule
• Monitoring phone messages to ensure all urgent responses are dealt with in a timely manner
• Taking Minutes of meetings to identify actions points to be completed and follow up on action items to ensure completion
• Scheduling monthly Executive Meetings and drafting agenda
• Coordination on domestic travel for Executive Team and international travel for the company
• Event coordination including company planning days and annual Christmas function
• Coordination of STIHL Pty Ltd Board functions including scheduling Board Meetings, collating Board Packs, liaising with Directors and Minute taking.
• Supporting CFO with diary management, projects and other adhoc requirements.

Hella Australia Pty Ltd designed, manufactured and sold automotive lighting equipment for passenger cars in Australia (including Ford, Holden, and Toyota Motor Corporations).

Duties included:

• Provision of high level EA support to CEO and Directors
• Assistance to the CEO with day to day facilitation of company activities including providing advice to management team on behalf of the CEO
• Diary management for the CEO
• Arrangement of complex international travel
• Preparing Board Minutes and lodging ASIC documents on behalf of Company Secretary
• Overseeing of travel budget and arrangements for Hella Australia to ensure compliance with Corporate Travel Policy
• Event Management
• Liaison with internal and external customers on behalf of the CEO including key customers, government officials and other Hella companies (global)
• Preparing presentations and reports

Benetas is a leading not-for-profit organisation with a mission to provide older Victorians, their families and carers with a full range of quality community-based services and residential homes and apartments.

Duties included:

• EA support to CEO and the Board of Directors
• Leading and implementing administration projects on behalf of CEO
• Liaison with the Chairman of the Board providing assistance when required
• Communication with internal and external stakeholders
• Handling of telephone calls, enquiries, complaints in CEO absence
• Co-ordination and distribution of Board Reports for monthly Directors meeting and Minute Taking
• Co-ordinating venues and catering details for Board meetings and committee meetings
• Updating and maintaining the Company Register
• Providing ASIC with legally required documentation relating to CEO, Company Secretary and Board members
• Providing Department of Health & Ageing with legally required documentation
• Notification of changes to key personnel” relating to CEO, Company Secretary and Board members
• Complex diary management for the CEO
• Travel and accommodation arrangements for CEO

FAPM was an association that represented Australian automotive component manufacturers. The FAPM were viewed by the federal and state governments as the voice of the Australian automotive supply chain and were engaged in government lobbying on behalf of the FAPM members.

• Provision of secretarial support to Chief Executive Officer and Board
• Relocation of FAPM office from Canberra to Melbourne and supervision of the new office refurbishment
• Development and maintenance of FAPM website
• Communication and circulars to membership base
• Coordination of board meetings, preparing board papers and minute taking
• Travel coordination
• Preparing presentations and reports
• Processing of accounts payable and receivable and appropriate reporting to the board
• Organizing of forums, meetings and the 2010 FAPM Conference
• Interstate travel when required for completion of activities
• AutoCRC – Automotive Supplier Excellence Australia Pilot (ASEA)
• ASEA is a program developed to assist the Australian Automotive Industry in becoming more sustainable
• This position was a newly created role which required me to develop and implement various processes and procedures to assist in the coordination of the project
• ASEA consists of three sub-sects; Head Office, ASEA Coaches and Specialist Training Providers.

• Coordination of appropriate and quality training programs ensuring delivery to client professional and punctual
• Personal Assistant to both Program Director and Program Manager
• Responsibility for operational day to day running of Head Office
• Coordinating ASEA Improvement Programs amongst Australia’s Tier 1 Automotive Suppliers
• Responsibility for ASEA marketing, image alignment, proofing publications and maintenance of website
• Development and implementation of new systems and procedures
• Event Management – Stage 3 Launch, Foreign Minister Lunches, Forums and Team Lunches
• Setting and tracking Key Performance Indicator (KPI) tracking and reporting
• Managing of project budgets, forecasting, tracking, invoicing
• Coordinating monthly ASEA Steering Committee Meeting with key stake holders and drafting all necessary documentation and reports
• Drafting legal agreements for program participants (clients)
• Liaising with customers to ensure their expectations of the program are upheld
• Organizing of travel requirements for all ASEA consultants, providers and Head Office staff

• Providing of personal assistant support to two partners, three solicitors and a paralegal
• Matter management – including managing Chinese walls (information barriers) to protect integrity of the firm when acting for two or more conflicting parties
• Matter administration – including opening files, managing internal distribution lists and weekly client updates/reports
• Amending large and complex documents including merger and acquisition contracts
• Monthly client invoicing – raising, preparing, editing and distributing invoices to clients. Certain high-profile matters required complex monthly invoicing, including fee break-downs by practice group and disbursement allocations
• Drafting correspondence and dicta-phone transcription.
• Diary management including coordination of seminars, meetings, matter completion dinners and other staff events
• Producing monthly client activity report
• Arranging travel and accommodation (both interstate and international)
• Co-ordination of firm resources to ensure most time efficient outcome achieved
• General administration including registering and co-ordination conference calls
• Assisting in the training new staff
• Corporate card reconsolidation
• Assisting with personal matters at the partners discretion