Angela Sponner

Responsibilities:

• Raising purchase orders for non-stock items and services orders.
• Storesman duties during absences, managing & re-ordering of stock.
• Manage weekly Planned maintenance works, requesting quote, issuing work orders & parts.
• Assisting Coordinators during absences and ensuring completion of all necessary paperwork.
• Conducted regular audits of maintenance activities to ensure compliance with regulatory standards and best practices.
• Analysed trends in work order data to identify recurring issues, leading to more targeted and effective maintenance strategies.
• Maintained accurate inventory of tools and parts, reducing delays in repairs due to missing resources.
• Reduced downtime by efficiently coordinating maintenance tasks and prioritising urgent requests.

Contractor Management:

• Developing strong relationships with vendors for equipment purchases and services, scheduling works around production schedules.
• Tracking contractor performance and invoicing ensuring all paperwork is completed and saved
• Implementing contractor management matrix for audit readiness.

Budget & Payrol Management:

• Maintaining contractor spend, tracking expenses and ensure adherence to budget targets.
• Managing daily employee timesheets, leave requests, overtime payments according to EBA regulations.
• Generating and distributing yearly updated rosters/ weekly line rosters and overtime reports to relevant stakeholders.

Training & Development:

• Implement and maintain training matrix, booking training sessions and coordinating logistics.
• Handling procurement and payment processes for training related expenses.

SAP Implementation and Support:

• Assist with the rollout and implementation of SAP systems.
• Providing support to employees for SAP-related queries and issues.

General Support & Reporting:

• Created detailed reports on completed work orders, providing valuable data for future planning and decision-making processes.
• Identified opportunities for process improvements within the maintenance department, leading to increased efficiency and effectiveness.
• Monitored priorities and liaised between maintenance team and management, delegating tasks to complete on time.
• Managed maintenance team of 17 employees and coordinated repair schedule according to priority level.
• Created and maintained daily and weekly reports for upper management.
• Addressing employee queries-resolving computer issues, Managing maintenance parts requests & reimbursements.

Responsibilities:

• same as above

Responsibilities:

• same as above

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Increased customer satisfaction by providing timely and professional responses to inquiries via phone, email, or in-person visits.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Facilitated employee onboarding experience by coordinating and completing necessary paperwork efficiently.
• Manage site fleet cars
• Process site Payroll
• Safeguarded private information through meticulous record-keeping practices, adhering to company confidentiality policies at all times.
• Assisted human resources department in maintaining up-to-date personnel records by collecting relevant documentation from employees periodically.
• Handle Petty Cash
• Coordinate distribution of daily mail / inter-office correspondence
• Maintain Key Register
• Monitor and coordinate contractors (cleaners/gardeners/laundry)
• Arrange and coordinate staff / factory functions
• Manage and Stocktake Site Staff Sales Store-with flexible work arrangement for all Nestle employees stocking all external Nestle products
• Provide assistance for all Staff Managers and employees
• Organising of travel arrangements-flights, pool car, car hire
• Coordinate donation requests, both product and monetary
• Booked travel arrangements for all employees, including flight bookings, hotel reservations, and transportation services as needed.
• Assist IT with rollouts (including SAP rollout) and replacement equipment, which may include site shutdowns.
• Update IT Asset List
• Improved workplace productivity with the implementation of a centralised document filing/archiving system.
• Offered technical support and troubleshot issues to enhance office productivity.
• Data entry for Head Office reporting

Responsibilities:

• same as above