Angelina Rovas

• Work with the Executive Director and team directors to escalate issues, keep informed, advise and receive and provide instructions to the team.
• Provide regular updates on key projects, issues and priorities
• Work cooperatively within the team, exchange information and assist other team members to achieve team objectives and work outcomes
• Work collaboratively to source and collate relevant information and provide information and advice to internal and external stakeholders
• I maintain a collaborative working relationship with TfNSW and other Transport operating agencies
• Coordinate team events end year gatherings to farewell lunches and leadership gatherings
• Run the monthly team Finance meetings by putting together the content of the presentation and liaising with team directors to ensure all monthly topics are covered.
• Scheduled and facilitated meetings between the Executive directors and project stakeholders to discuss deliverables, schedules, and conflicts. I am also called upon to support the CFCO and other Finance & Commercial executives when required
• Work closely with the procurement team to help track Sydney Metro's SAP Concur monthly credit card and travel expenditures. I ensure all cardholders complete monthly claims and also support them when needed.
• Confident in iCentral (document management system) creating Briefing Notes and obtaining approvals.
• Work collaboratively with the Statutory Reporting team to roll out the annual CFO questionnaire for the organisation.

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• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Improved office efficiency by implementing new filing systems and document management processes.
• Responsible for scheduling and managing the CFO’s and Director's calendar including prioritising and resolving related conflicts and competing demands, and proactively scheduling important meetings with internal and external individuals.
• Maintained multiple calendars for the Senior Leadership team, including arranging functions and training sessions
• Time management skills (ensured my availability depending on the CFO's time zone)
• Managed complex travel arrangements International and domestic for the CFO (APAC and MENA) and Director including visas and hotel transfers.
• Organised executive team meetings, conferences, and teleconferences.

· Collating and entering AMEX expenses

• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Worked closely with the leadership team in financial report submissions and meeting deadlines
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Screened calls and emails and responded accordingly to support executive correspondence.

• Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
• Provide administrative and secretarial support to the Civil’s team, Operations Manager
• Maintain appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Assisting in SAP timesheeting
• Clerical, reception and project based
• Microsoft Office Powerpoint, Excel, Word
• Reviewing of Technical Design Engineering reports
• Participate in the KBR Flexible Work Committee
• Events management of KBR Christmas function
• Manage the monthly Civil team meeting
• Collating and entering AMEX expenses

Administrator on the following projects:

• ·ARTC Inland Rail
• North West Rail Link
• Mernda Rail Extension Project Reports - Melbourne
• Sydney Metro City to Southwest - Sydney Yard Access Bridge Project
• Trackwork Services Alliance: Detail works on Rail Corporation of NSW
• Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.