ANITA KASAPIS
Summary
Proficient and seasoned professional with extensive experience in office management, executive assistance, and senior administration. Equipped with a proven track record of efficiently managing administrative tasks and providing exceptional support to senior executives and leadership teams. Possesses strong organizational skills and the ability to manage multifaceted workloads while demonstrating flexibility and initiative. Ready to leverage expertise and take on a senior administrative role to drive operational excellence and contribute to organizational success.
Overview
35
35
years of professional experience
Work History
Facilities Coordinator
UniSuper Management
02.2023 - Current
- Reporting to the Facilities Manager to deliver maintenance throughout the building and providing support for all our offices across the country
- Oversee requirements such as consumables, cleaning, consumables, and security access
- Managed a new accounting package to suit the Facilities team by creating approximately 150 purchase orders
- Working closely with contractors to continually improve the office
- Ensure compliance with occupational health and safety standards
- Manage the day-to-day payments
- Oracle Accounting Package
- Contractual obligations for all small rentals.
Coordinator Corporate Services
Spectrum Migrant Resource Centre
04.2021 - 06.2022
- Reporting to the General Manager and to provide executive and administrative support, to ensure the office is running smoothly and overseeing administrative support
- Coordinated, return to work after COVID for all employees and monitor all teams
- Proactive planning and management to ensure the smooth operations of the office
- Represent the organization in a professional manner to internal and external clients
- Management of a Contract Management Database, including, supply agreements, leases, and subcontractor contracts for all aspects of the business
- Coordinate orientation for all new office employees.
Executive Assistant
(Australian Home Care)
02.2019 - 04.2021
- Reporting to the General Manager and to provide executive and administrative support, to ensure the GM office is highly efficient and effective
- Developed a system to capture KPIs for the 130 providers contracted by the Alliance
- Proactive planning and management of the GM's time and diary appointments
- Co-ordinate meetings and events, with relevant stakeholders
- Provide document preparation and document management
- Represent the GM in a professional manner to internal and external clients
- Process and monitor expenses and invoice payments
- Organise all travel logistics for the GM
- Development and management of a Contract Management Database, including, supply agreements, leases, and subcontractor contracts for all aspects of the business.
Administration
(Hays Recruitment)
10.2018 - 02.2019
- Various temping assignments across numerous organizations.
EA & Administration Manager
(APMH Alliance)
03.2018 - 09.2018
- To oversee the administrative operations of the business
- I oversaw the business day-to-day functions as well as supervising and supporting staff as well as HR responsibilities
- Developed a system to capture KPIs for the 130 providers contracted
- Answering and directing phone calls to relevant staff, scheduling meetings and appointments
- Taking notes and minutes in meetings, following through with actions
- Being a point of contact for a range of staff and external stakeholders
- Preparing documents for meetings and business trips
- Writing and issuing emails to teams and departments on behalf of teams or senior staff
- Finding ways to improve administrative and HR processes.
After Hours Program Officer
(Eastern Melbourne PHN) (EMPHN)
08.2015 - 03.2018
- To commission organizations to fill the health gaps in the local community
- Coordinated general practice and pharmacy grants across the catchment and developed all the documentation from going out to market, the probity process and the progression of the grants, progress reports and all deliverables
- I coordinated projects from initiation, planning, execution and performance monitoring, and project close
- An example of one project was liaising with 4 major hospital networks to deliver after hours primary health services to Residential Aged Care Facilities from the beginning of the project to the end
- Design and develop all project management documentation in a clear and comprehensive manner
- Coordinated large events, handling venue hire, budget management, marketing campaigns and stakeholder engagement
- Document all interactions in the Customer Relationship Manager database
- Represent EMPHN relevant networks, workshops, seminars, and educational events.
After-Hours Program Support Officer
(Inner East Melbourne Medicare Local)
07.2013 - 08.2015
- To develop and implement an After-Hours Practice Support Payments (AHPSP) Program for General Practices across the catchment
- Coordinated 152 practice agreements and of the 152 which registered coordinated payments across 51 practices
- I ensured all payments were delivered accurately through effective communication with Finance staff
- Design and develop all project management documentation in a clear timely manner
- I provided all practices with all the information and templates required to participate in the AHPSP
- Using my extensive knowledge in Excel, I have provided accurate forecasting to support the program, and have provided management with clear and concise visual reports
- I have ensured that all documentation is up to date, and have communicated regularly with practices about any changes.
National Accounts Receivable & Bond Coordinator
(Nazareth Care)
06.2011 - 07.2013
Project Coordinator- Scanners R Us
(Australian Community Services Organisation - ACSO)
06.2010 - 06.2011
Part Time, Accounts Officer
Alzheimer's Australia Vic
05.2008 - 06.2010
Bookkeeper
OBM Advertising
03.2007 - 06.2010
Part Time, Bookkeeper
Elite Security
07.1999 - 07.2009
Co-Director/Principal Coach
Australian School of Shotokan Karate
07.1999 - 01.2008
Part Time, Accounts Clerk
Latrobe Photographic & Digital Imaging
07.1989 - 07.1998
Education
Diploma of Accounting - Accounting
Swinburne University of Technology
Melbourne, VIC07.2009
Skills
- Work Order Management
- Vendor coordination
- Repairs and maintenance
- Budget Administration
Education Training Software
- Certificate IV in Real Estate Practice
- Oracle
- Diploma Accounting, 2009
- Intermediate to Advanced Microsoft Excel
- Microsoft word and PowerPoint
- CRM designed for PHN
- Advanced MYOB
- Certificate II in Coaching (Victoria), 2005
- 3rd Dan Degree Karate Black Belt, 2007
Key Skills And Achievements
- Project Management Excellence: Proficient in developing and implementing systems for projects, with a keen eye for monitoring and reviewing project budgets, I have successfully managed multiple projects, ensuring their timely completion.
- Event Planning: Proven expertise in planning a wide range of events, including workshops, conferences, seminars, and educational fairs tailored to diverse audiences.
- Stakeholder Collaboration: Skilled in building and nurturing relationships with stakeholders from various departments. I excel in understanding and meeting stakeholder expectations, fostering a collaborative environment that drives successful project outcomes.
- Not-for-Profit Expertise: Adept at navigating the governance and systems unique to not-for-profit organisations.
References
Available upon request
Timeline
Facilities Coordinator
UniSuper Management
02.2023 - Current
Coordinator Corporate Services
Spectrum Migrant Resource Centre
04.2021 - 06.2022
Executive Assistant
(Australian Home Care)
02.2019 - 04.2021
Administration
(Hays Recruitment)
10.2018 - 02.2019
EA & Administration Manager
(APMH Alliance)
03.2018 - 09.2018
After Hours Program Officer
(Eastern Melbourne PHN) (EMPHN)
08.2015 - 03.2018
After-Hours Program Support Officer
(Inner East Melbourne Medicare Local)
07.2013 - 08.2015
National Accounts Receivable & Bond Coordinator
(Nazareth Care)
06.2011 - 07.2013
Project Coordinator- Scanners R Us
(Australian Community Services Organisation - ACSO)
06.2010 - 06.2011
Part Time, Accounts Officer
Alzheimer's Australia Vic
05.2008 - 06.2010
Bookkeeper
OBM Advertising
03.2007 - 06.2010
Part Time, Bookkeeper
Elite Security
07.1999 - 07.2009
Co-Director/Principal Coach
Australian School of Shotokan Karate
07.1999 - 01.2008
Part Time, Accounts Clerk
Latrobe Photographic & Digital Imaging
07.1989 - 07.1998
Diploma of Accounting - Accounting
Swinburne University of Technology
Similar Profiles
Kai SoonKai Soon
Senior Data Engineer (Consultant) at UniSuperSenior Data Engineer (Consultant) at UniSuper
Arjun SuryakumarArjun Suryakumar
Project Test Manager at UnisuperProject Test Manager at Unisuper
Amber SimpsonAmber Simpson
Office Support at UniSuperOffice Support at UniSuper
NATHANIEL V. BLUIETTNATHANIEL V. BLUIETT
Facilities Coordinator at Penske Truck LeasingFacilities Coordinator at Penske Truck Leasing
Amir ShahzadAmir Shahzad
Facilities Coordinator at Imtiaz Super MarketFacilities Coordinator at Imtiaz Super Market