Ann Morrison
Gungahlin,Australia
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
8
8
years of professional experience
Work History
Executive Assistant to 3 Partners & CFO/COO
Yamagigu Consulting
08.2024 - Current
- Provide a high level of administrative support to the 3 Partners and Chief Financial Officer/Chief Operations Officer with prompt and accurate delivery of but not limited to, diary management, meeting logistics including meeting room bookings and meeting set up and breakdown, coordination and prioritisation of documentation and collation of material and event coordination (including off-site meetings)
- Management of incoming mail and actioning as appropriate including confidential documents and evaluation of corporate documents for signature
- Manage a paper-based and electronic filing system, ensuring continued security, compliance with policy and suitability for purpose
- I maintained a filing system for all correspondence, account documentation and administration file to ensure systems are up to date, accessible, secure, and compatible with company record management systems
- Proactively support business development initiatives and engagements, including maintaining client records and identifying the current and future needs of the Partners’
- Reconcile all corporate expense claims as well as all aspects of domestic and international travel for the Partners in line with Deloitte Travel policy for leadership team
- Managing all aspects of the office coordination including, stationery, mailing list, office equipment and facilities as required
- Liaise with internal and external stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
- Display initiative and apply sound judgment in providing executive and administrative assistance to leadership team
Professional Assistant to 3 Partners
Deloitte (Defence Team)
04.2021 - 08.2024
- Provide a high level of administrative support to the 3 Partners with prompt and accurate delivery of but not limited to, diary management, meeting logistics including meeting room bookings and meeting set up and breakdown, coordination and prioritisation of documentation and collation of material and event coordination (including off-site meetings)
- Management of incoming mail and actioning as appropriate including confidential documents and evaluation of corporate documents for signature
- Manage a paper-based and electronic filing system, ensuring continued security, compliance with policy and suitability for purpose
- I maintained a filing system for all correspondence, account documentation and administration file to ensure systems are up to date, accessible, secure, and compatible with company record management systems
- Proactively support business development initiatives and engagements, including maintaining client records and identifying the current and future needs of the Partners’
- Reconcile all corporate expense claims as well as all aspects of domestic and international travel for the Partners in line with Deloitte Travel policy for leadership team
- Managing all aspects of the office coordination including, stationery, mailing list, office equipment and facilities as required
- Liaise with internal and external stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
- Display initiative and apply sound judgment in providing executive and administrative assistance to leadership team
- Provide opportunities for the Team Assistants to oversee/learn tasks of the Professional Assistants role
Executive Assistant to Director
Northrop Grumman Australia
03.2018 - 03.2021
- Provide a high level of administrative support to the Director with prompt and accurate delivery of but not limited to, diary management, meeting logistics including meeting room bookings, organise catering and meeting set up and breakdown, coordination and prioritisation of documentation and collation of material and event coordination (including off-site meetings)
- Management of incoming mail and actioning as appropriate including confidential documents and evaluation of corporate documents for signature
- Manage a paper-based and electronic filing system, ensuring continued security, compliance with policy and suitability for purpose
- I maintained a filing system for all correspondence, account documentation and administration file to ensure systems are up to date, accessible, secure, and compatible with company record management systems
- Reconcile all corporate expense claims as well as all aspects of domestic and international travel for the Director in line with Northrop Grumman Travel policy for leadership team
- Managing all aspects of the office coordination including, stationery, mailing list, office equipment and facilities as required
- Identify issues, taking responsibility for gaining a clear understanding by listening and asking clarifying questions to others and applying common-sense
- Liaise with internal and external stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
- Display initiative and apply sound judgment in providing executive and administrative assistance to leadership team
Senior Executive Assistant to Deputy Secretary
Strategic Policy Intelligence Group (Defence)
04.2017 - 03.2018
- Prompt and accurate delivery of executive support functions to Deputy Secretary Defence including, but not limited to, diary management, meeting arrangements, domestic/international travel, responding to correspondence, coordination and prioritisation of documentation and collation of material
- Priorities and make recommendations to provide high level administrative assistance to the Senior Executive Service
- Perform procurement, reconciliation and acquittal of the Senior Executive Office budget and financial delegate functions in the Deputy Secretary Office
- Identify risks and uncertainties and take account of these in planning, decision making and priority setting as well as implement and provide advice on Defence administration policy and procedures
- Preform role of Objective Workgroup Coordinator for the Deputy Secretary office, ensuring correct access levels and use of Objective within the Deputy Secretary office
- This also includes maintaining records management systems in line with Defence policies and procedures
- Build and sustain relationships to work collaboratively with internal and external stakeholders and visitors of all levels building relationships and providing a point of contact for assistance and general inquiries
- Preformed higher duties as Executive Assistant to the Secretary of Defence and Executive Assistant to the Chief of Defence when needed
- Work collaboratively with all stakeholders and visitors to achieve business goals and objectives
- Perform role of one of the Office Security Officers to ensure the Office Deputy Secretary in compliant with relevant policy and procedures
Executive Assistant to First Assistant Secretary
Defence Industry Policy Division (Defence)
09.2016 - 04.2017
- Prompt and accurate delivery of executive support functions to First Assistant Secretary Defence Industry Policy including, but not limited to, diary management, meeting arrangements, domestic/international travel, responding to correspondence, coordination and prioritisation of documentation and collation of material
- Provide sound advice and guidance to the Division regarding administrative policies and procedures
- Progress work to meet business objectives and deadlines and assist the Executive Officer with the monitoring and completion of tasks and due dates ensuring attention to detail of all submissions to the Office of First Assistant Secretary Defence Industry Policy including actively evaluate the work processes and procedures and propose measures that will assist with Branch improvement
- Assist the Executive Officer with monitoring incoming tasks through the Defence Parliamentary Workflow System, creation and monitoring of the Office budget and assisting with other tasks as necessary
- Liaise with internal and external stakeholders and visitors of all levels building relationships and providing a point of contact for assistance and general inquiries
- Work collaboratively with all stakeholders and visitors to achieve business goals and objectives
Education
High School Diploma -
West Wodonga West College
Wodonga, VIC12-1989
Skills
- Senior Executive Support
- Cash Flow Oversight
- Process Optimization
- Effective Multitasking Skills
Licenses Qualifications And Training
- Drivers Licence ‘C’
- South Australian Police Clearance
- Negative Vetting 2 Clearance (Defence)
- Security Officer Course (Defence)
- Oracle Payroll (Defence)
- Objective (Defence Document and Record Management System)
- People Soft HR Employee Database (PMKEYS Defence)
- Simple Procurement
- Microsoft Office Suite
- MYOB for Small Business
Attributes
- Very high level of personal presentation; well-spoken and polite
- Honest and trustworthy; conscientious and hardworking
- Socially and culturally inclusive; friendly and approachable
- Punctual, reliable, and accommodating; flexible and highly adaptable
- Goal and outcome focussed, supportive team player.
- Able to accept high levels of responsibility.
- Professional attitude; self-disciplined and self-motivated
- Commitment to ongoing personal and professional development
Timeline
Executive Assistant to 3 Partners & CFO/COO
Yamagigu Consulting
08.2024 - Current
Professional Assistant to 3 Partners
Deloitte (Defence Team)
04.2021 - 08.2024
Executive Assistant to Director
Northrop Grumman Australia
03.2018 - 03.2021
Senior Executive Assistant to Deputy Secretary
Strategic Policy Intelligence Group (Defence)
04.2017 - 03.2018
Executive Assistant to First Assistant Secretary
Defence Industry Policy Division (Defence)
09.2016 - 04.2017
High School Diploma -
West Wodonga West College
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