Anna Salazar Rodrigues
Melbourne,VIC
Summary
Dynamic executive support professional with a proven track record in enhancing productivity and ensuring efficient task execution. Expertise in advanced scheduling, document management, and handling confidential correspondence. Strong time management and problem-solving skills contribute to seamless operations in high-pressure environments. Recognised for adaptability and exceptional interpersonal abilities, thriving in both independent and collaborative settings.
Overview
4
4
years of professional experience
Work History
Executive Assistant to Head Office
Clover Pipelines
Port Melbourne , VIC
11.2024 - Current
- Executive Assistant to the Managing Director and all C-Suite Executives nationally.
- Organised and managed all national travel arrangements and itineraries for the entire business including monthly reconciliation of account.
- Managed all company fleet, including maintaining the vehicle register, fuel cards, insurance renewal, and all vehicle-related inquiries.
- Communicated with internal and external teams to facilitate information flow.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, policies and procedures, invoices, and other documentation required for daily business activities.
- Managed customer accounts to ensure timely payment collections, and resolve outstanding invoice disputes.
- Generated weekly reports detailing collection activity, aging analysis, and bad debt reserves.
- General bookkeeping.
- Completed monthly bank reconciliations to ensure account accuracy.
- National event manager.
- Took the lead role in a large-scale ERP implementation, coordinating internal and external resources, and tracked issues with a register.
Office Administrator
Clover Pipelines
Campbellfield, VIC
11.2022 - 11.2024
- Managed daily office operations and maintained smooth administrative workflows.
- Organised and maintained filing systems for easy access to important documents.
- Scheduled appointments and meetings, optimising the use of office resources.
- Managed national travel arrangements for employees including flight bookings, hotel reservations and car rental services.
- Developed strong relationships with clients through excellent customer service skills.
- Performed clerical duties such as photocopying, faxing and scanning documents.
Receptionist
Clover Pipelines
Campbellfield, VIC
06.2022 - 11.2022
- Greeted visitors warmly and ensured smooth check-in procedures.
- Managed multi-line phone system and directed calls to appropriate departments.
- Maintained organised filing system for confidential documents and records.
- Maintained daily calendars, set appointments with clients and planned daily office events.
- Scheduled appointments for clients, customers, and other visitors.
Education
Certificate IV in Legal Services -
Kangan Institute
Melbourne, Victoria, VIC09-2024
Certificate III In Business (Administration) -
Upskilled
06-2023
VCE Certificate -
Victoria University
Melbourne, Victoria, VIC11-2021
Undergraduate Certificate of Criminal Justice and Criminology -
Swinburne University
Melbourne, Victoria, VICSkills
- Travel coordination
- Bookkeeping and office administration
- Event management
- Client relationship management
- Time management
- Attention to detail
- Problem solving
- Professionalism under pressure
References
Michael O'Bree - General Manager VIC
0488 220 979
Nick Garratt - Head of Finance
0432 441 143
Timeline
Executive Assistant to Head Office
Clover Pipelines
11.2024 - Current
Office Administrator
Clover Pipelines
11.2022 - 11.2024
Receptionist
Clover Pipelines
06.2022 - 11.2022
Certificate IV in Legal Services -
Kangan Institute
Certificate III In Business (Administration) -
Upskilled
VCE Certificate -
Victoria University
Undergraduate Certificate of Criminal Justice and Criminology -
Swinburne University