April Peck-Thomas
Spearwood,WA
Summary
As a seasoned professional within the financial services and State Government sectors, I possess a wealth of experience encompassing payroll management, accounts receivable and payable and human resources support. Complementing this, I offer extensive expertise in administrative functions, demonstrating proficiency in process implementation, meticulous report composition, and a comprehensive array of administrative duties. My work ethic is defined by efficiency, purpose, and unwavering accuracy. Moreover, I am recognised for my amiable demeanour, coupled with a genuine interest in fostering interpersonal connections and providing assistance wherever feasible.
Overview
20
20
years of professional experience
Work History
Payroll Officer
Fortescue Metals Group
01.2024 - Current
- Processing salaries and standard allowances, Change of Conditions, terminations and incentive payments.
- Ensuring compliance with relevant Federal and State legislation.
- Administration and reconciliation of employee leave entitlements as well as employee deductions including payments to external parties.
- Administration of employee superannuation in accordance with relevant legislation including remittance via web portal
- Maintaining confidentiality of payroll data with respect to privacy legislation.
- Interpretation of Awards and Agreements.
- Collaborated with HR department to ensure accurate employee records, benefit deductions, and leave balances.
- Managed payroll data entry and processing for all Fortescue employees to comply with predetermined company guidelines.
- Improved payroll accuracy by thoroughly reviewing timesheets and addressing discrepancies.
- Resolved complex payroll issues promptly, maintaining a high level of employee satisfaction.
Payroll & Finance Officer
Advanced Mining Production Systems
01.2023 - 01.2024
- Deliver timely and accurate end-to-end payroll processing for the company using MYOB Advanced
- Overseeing and reviewing timesheets, bonus sheets, leave submissions and expense reimbursements
- Maintain and update MYOB Advanced with pay changes and employee details
- Answering payroll-related queries from leaders and employees
- Onboarding of new employees and managing employee changes in MYOB Advanced and Employment Hero
- All Accounts Payable and Accounts Receivable tasks relating to the business
- Managing Superannuation and payroll tax requirements
- Creation and management of payroll reporting for the business
- Monthly bank and credit card reconciliations
- Assisting with continuous process improvements
- Supporting the Finance Business Partner with additional tasks as required.
- Optimized cash flow management, ensuring timely payment of invoices and reducing outstanding debts.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Generated financial and operational reports to assist management with business strategy.
- Established and checked coding procedures, monitored reports and updated internal files.
- Supported Finance Business Partner with special projects and additional job duties.
Senior Medical Administrative Officer
Banksia Hill Detention Centre
10.2020 - 01.2023
- Provide a high level of administrative support to Clinical Nurse Manager, Dentist and Medical Officer (Doctor)
- Maintain confidentiality by securing all health-related information from unauthorised access
- Set up video conferencing when required and assist with troubleshooting issues
- Data entry of service provision, service utilisation, patient register and recall data
- Word processing and document preparation for the clinical staff including collation of data from Excel spreadsheets
- Manage all purchasing tasks for the medical centre and reconcile company credit card
- Manage payment of all accounts and invoices whilst maintaining accurate records for auditing
- Assist with accreditation and maintain asset registers
- Minute taking as requested by Clinical Nurse Manager
- Onboarding of staff on behalf of Clinical Nurse Manager
- Creation of purchase orders and procurement requisitions using Oracle Fusion
- Coordinates referrals for external appointments through communication with Health Services
- Communicate with the Department's central pharmacy, relaying prescriptions and other related documents
- Arrange provision of documents for authorised purposes in accordance with Health Services policy for the release of information.
- Implemented process improvements that streamlined workflows, reducing redundancies and increasing operational efficiency.
- Collected, arranged, and input information into database system.
HR & Payroll Officer
PathWest Laboratories of WA
03.2017 - 03.2020
- Analysis of salary extracts each month to ensure correct payments and investigate any anomalies
- End to end payroll for 500+ employees on a fortnightly basis using RoStar and Ascender
- End to end recruitment including short-listing, contacting referees and being a member of the interview panel
- Data entry of all payroll forms, including leave forms, overtime and recall, staff expenses, additional tax deductions, and manual payments
- Provide an advisory service for all payroll queries from employees within PathWest FSH network in the first instance
- Resolving payroll discrepancies
- Interpret the agreement & awards in relation to employee/manager queries and apply them to manual payroll code input
- Working to deadlines and maintaining an organized working environment
- Ensure “actual hours” are authorised in a timely manner
- Check verification messages using the payroll system (RoStar Rostering) to ensure codes are not overlapping which can potentially cause a payroll under/over or non-payment
- Archiving payroll forms electronically in confidential employee files
- Assisting employees with understanding their pay slips and payments
- Project Officer for LIS (Learning Information Systems) Project (Higher Duties 2018)
- Run a monthly report of accounts and reconcile with the forecasted and actual data
- Keep an accurate spreadsheet of invoices received and paid
- Ensure staff who are working on the project are in contract and arrange accordingly
- Process timesheet and payments for staff on the project
- Work closely with the Director of Projects in regards to timeframes of certain tasks.
- Assisted employees with resolving payroll-related inquiries or concerns in a professional manner while maintaining high levels of customer service excellence.
- Streamlined payroll processes by implementing efficient software solutions, reducing errors and increasing accuracy.
- Managed complex payroll tasks for a diverse workforce, maintaining compliance with federal, state, and local regulations.
Accounts Payable
Communicable Disease Control Directorate
11.2016 - 03.2017
- Accounts payable role; arranging payment of a high volume of invoices via Oracle and Purchase Card
- Track expenses and process expense reports
- Prepare and process electronic transfers and payments
- Prepare analysis of accounts
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and respond to inquiries
- Assist with month end closing.
- Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
Administrative Assistant
Children's Cardiac Centre, PMH
01.2014 - 01.2016
- Coordinating procedures for Paediatric patients including entering the data onto the theatre waitlists
- Preparing the Consultant Cardiologist's on-call roster in advance and distributing to the hospital
- Managing leave requests and relief for clinical staff
- End to end payroll for the department
- Prepare and coordinate education sessions for the department
- Book travel accommodation for staff to attend conferences interstate and overseas as well as to perform a regional clinic
- Billing of regional clinics that have been performed in the East & West Kimberley, Pilbara, Goldfields and Great Southern
- Generating invoices and HSS recoup forms
- Managing the day to day running of the department
- Payment of invoices and creation of procurements using Oracle
- Reconciliation of Purchase Card monthly
- Collating data on private patients for billing purposes
- Organising credential forms for regional areas and sending across confidential employee information.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Personal Assistant
EnergySaftey, Department of Commerce
04.2011 - 08.2011
- Booking travel including flights and accommodation for the Directors and Senior Engineering Officers
- Typing gas investigation transcripts
- Greeting official bodies
- Preparing the board room for meeting
- Diary management
- Responding and actioning emails on behalf of the directors
- Scheduling meetings
- Minute taking
- Reconciling corporate credit card expenditures.
Medical Secretary
Riverside Medical Practice, England
11.2004 - 03.2011
Education
Bachelor of Science And Arts - Bachelor of Social Work
Edith Cowan University
Perth, WA01.2034
Skills
- Payroll Processing
- Employee Relations
- Payroll Deductions
- Proficient in SAP, Success Factors, MYOB Advanced, Ascender, Oracle, Employment Hero, Service Now
- HR collaboration
- Attention to Detail
- Financial software
- Reviewing data
Personal Bio
Bringing over two decades of expertise in HR, Finance, and administration, I am a dependable and versatile professional. Adaptable to various software platforms, I thrive in high-pressure environments, consistently delivering results. My confident and articulate communication style enables effective collaboration with colleagues and stakeholders across hierarchies. Coupled with a friendly and approachable demeanour, my professionalism ensures impactful interactions in all endeavours.
Driver License
Class C
Personal Information
Citizenship: Australian Citizen
References
On Request
Timeline
Payroll Officer
Fortescue Metals Group
01.2024 - Current
Payroll & Finance Officer
Advanced Mining Production Systems
01.2023 - 01.2024
Senior Medical Administrative Officer
Banksia Hill Detention Centre
10.2020 - 01.2023
HR & Payroll Officer
PathWest Laboratories of WA
03.2017 - 03.2020
Accounts Payable
Communicable Disease Control Directorate
11.2016 - 03.2017
Administrative Assistant
Children's Cardiac Centre, PMH
01.2014 - 01.2016
Personal Assistant
EnergySaftey, Department of Commerce
04.2011 - 08.2011
Medical Secretary
Riverside Medical Practice, England
11.2004 - 03.2011
Bachelor of Science And Arts - Bachelor of Social Work
Edith Cowan University
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