Areeb Sohail
Sydney,NSW
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
8
8
years of professional experience
Work History
Facilities Coordinator
Organon
11.2023 - Current
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Served as point of contact for internal and external customers seeking support and information.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
- Prepared reports and schedules with accuracy.
- Ordered, maintained and distributed supplies and inventory.
- Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
- Collaborated with cross-functional teams on facility projects, leading to improved work environments and increased productivity.
PMO Tender Coordinator
RSGX
12.2022 - 09.2023
- Proactively build and improve on existing team processes, procedures and documentation
- Support intake and and resource coordination efforts amongst all state managers and PMO team to ensure projects are staffed effectively and efficiently with the most appropriate individuals
- Monitor status of projects with regards to timings and project changes
- Assisting the PMO team by proactively identifying the new opportunities
- Assisting with compiling and producing high quality project documentation
- Planing and scoping for profitable delivery
- Facilitate debrief meetings: compile project summary, pre meeting templates and case studies where needed.
Registration Officer
Sunvalley Kids Montessori
12.2019 - 10.2022
- Worked as a Registration officer and customer service manager
- Handled all social media accounts and emails
- As first point of contact, interacted with the clients directly and boosted business
- Phone calls and data base handling
- Registration queries, setup meetings and tours, manage PayPal accounts and efts.
- Performed software updates, upgrades and data backups.
- Enhanced data accuracy by meticulously reviewing and verifying submitted documents during the registration process.
- Streamlined registration processes by implementing efficient digital systems and reducing paperwork.
Administration Assistant
Coding Pixel
01.2018 - 11.2019
- Work with the HR department to facilitate recruitment drives, including setting up and running a booth at local career fairs
- Train four new administrative assistant interns in office manager procedures and schedule on-the-job mentoring with multiple departments
- Maintain and improve online databases of client accounts and external vendors, including updating information when necessary.
- Increased customer satisfaction by providing timely and professional responses to inquiries via phone, email, or in-person visits.
- Facilitated employee onboarding experience by coordinating orientation sessions and completing necessary paperwork efficiently.
- Prepared weekly employee work schedules to meet operational needs.
- Developed strategies to streamline and improve office procedures.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Virtual Assistant
SK Techs Pvt.
08.2016 - 01.2018
- Managed appointment and booking with new and existing clients
- Organzied and mainted online company files, invoices and other digital documentation
- Arranged and supported Zoom sessions between executives and top clients which resulted in 25% increase in new business
- Coordinated among the developers and the clients
- Developed team communications and information for new clients and meetings
- Managed quality assurance program, including on-site evaluations, internal audits and customer surveys.
Internship
Shaukat khanum Hospital
07.2017 - 08.2017
- Radiologist
- Handling reports
- Managing the radiology center.
Education
Bachelors in Radiology -
University of Lahore
Diploma in Business Management -
Online
Masters Degree in Business Information Systems -
Western Sydney University
Skills
- Digital Marketing
- Hootsuite
- Social Media Management
- Events Management
- Program Management
- Microsoft Office
- Customer service
- Administration
- Project Management
- Budget Administration
- Work Order Management
Additional Information - Linkedin Profile
https://www.linkedin.com/in/areeb-sohail-149988235/
Personal Information
Title: Administrative Assistant | Business Developer | Client Coordinator
Timeline
Facilities Coordinator
Organon
11.2023 - Current
PMO Tender Coordinator
RSGX
12.2022 - 09.2023
Registration Officer
Sunvalley Kids Montessori
12.2019 - 10.2022
Administration Assistant
Coding Pixel
01.2018 - 11.2019
Internship
Shaukat khanum Hospital
07.2017 - 08.2017
Virtual Assistant
SK Techs Pvt.
08.2016 - 01.2018
Bachelors in Radiology -
University of Lahore
Diploma in Business Management -
Online
Masters Degree in Business Information Systems -
Western Sydney University
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