Aria Green
Hyde Park,Australia
Summary
Dedicated Business Administrator with over 15 years' experience working in Local and State Government. Experienced in delivering high level business, finance and administrative support using strategic and analytical skills to help identify efficiencies in business processes and procedures to manage and improve key business functions. Proficient in the use of various financial management systems such as Oracle, SAP, simPRO and MYOB and adept with producing quality, streamlined and formatted business reports, using complex reporting tools. Confident and effective communicator with the ability to work with diverse individuals to build strong relationships, ultimately aiming to achieve best possible outcomes for the client, employer, business, and work colleagues.
Overview
16
16
years of professional experience
Work History
Project Officer
Dept. Regional Development, Manufacturing & Water
06.2023 - Current
- Collaborated with team leads and other project officers to assist with the development of various internal business processes.
- Assistance with drafting departmental and ministerial correspondence, ensuring quality assurance review is completed in aligning with departmental guidelines and correctly progressed to the required delegate for final endorsement.
- Monitored deadlines and milestones to keep team on track with operational targets.
- Contributed to a culture of continuous learning by engaging in various training sessions and workshops aimed at enhancing team skills and knowledge.
Business Improvement & Director Assistance Officer
Peak ARE Constructions Pty Ltd
11.2021 - 06.2023
- Development, improvement, and implementation of all internal business processes
- Development of new organisational documentation assisting with organisational restructure
- Development of standardised operational and financial reporting for the executive team
- Facilitated cross-functional collaboration for improved decision-making processes within the organization.
- Worked closely with organizational leadership and board of directors to guide operational strategy.
- Drafted and distributed reports to assist board members with critical business decisions.
- Assisted in recruiting, hiring and training of team members.
Tender, Contract & Project Administrator
Peak ARE Pty Ltd
05.2018 - 11.2021
- Provide expert tender, contracts and project support for all business areas.
- Accurate processing of payroll, including HR responsibilities, financial reconciliation and reporting
- Successfully lead the administrative team to coordinate and workloads and support Administration Manager.
- Streamlined proposal creation processes, reducing turnaround times and increasing efficiency.
- Collaborated with cross-functional teams to ensure accurate and timely submission of tenders.
- Developed persuasive executive summaries, highlighting key strengths and differentiators to set our bids apart from competitors.
- Maintained a high level of compliance in all submissions by adhering to strict guidelines and regulations.
- Strengthened relationships with clients through regular communication during the tender process, fostering trust and confidence in our services.
- Managed a comprehensive database of past bids, improving accessibility to information for future submissions.
- Conducted post-award debriefs to identify areas for improvement in subsequent tenders.
- Transformed bid templates to improve readability and presentation, resulting in increased client engagement rates.
Business Support Officer
Aurizon
07.2017 - 05.2018
- Preparation and review of financial data required for end of month processing, including financial accruals, bulk fuel and material costing reconciliation and ensuring all discrepancies were corrected within operational timeframes
- Maintaining and streamlining business processes, recording accurate financial and operational data, consistent with organisational record keeping activities.
- Accurate processing of fortnightly payroll, organising staff travel requirements and procurement support including track materials and required contractors.
- Development, improvement and management of Equipment Wet Hire panel process, including contractual statement of works documentation and complex invoicing requirements.
- Enhanced overall team efficiency by streamlining administrative processes and implementing innovative solutions.
- Provided exceptional customer service, resolving issues promptly and professionally for increased satisfaction.
- Collaborated with cross-functional teams for the successful execution of strategic initiatives.
- Assisted in the preparation of comprehensive reports for senior management, presenting valuable insights for informed decisionmaking.
- Maintained accurate records of financial transactions, facilitating successful audits and compliance with regulations.
Business & Finance Support Officer
Townsville City Council
03.2008 - 07.2017
- Provide high-level divisional support, primarily to prepare and manage departmental budgets, including budget analysis and financial reporting.
- Developed and oversaw budget and tracked expenses and revenue against operational and strategic plans.
- Balanced multiple priorities effectively by utilizing strong organizational skills and proactive task management techniques.
- Facilitated seamless transitions during system upgrades or migrations through clear communication and user education efforts.
- Actively participated in departmental initiatives aimed at continuous improvement within the support function environment.
- Coached employees through day-to-day work and complex problems.
- Prepared reports to assist business leaders with key decision making and strategic operational planning.
- Streamlined processes to maximize operational results.
Education
Advanced Diploma of Accounting -
Applied Education Online
07.2023
Financial Management Local Government Diploma -
Local Government Association Queensland Brisbane
03.2011
Business Administration Certificate III -
Barrier Reef Institute of Tafe
08.2006
Higher School Certificate (Year 12) -
Francis Greenway High School
Beresfield, NSW10.2004
Skills
- Effective team leader, who motivates and drives individuals to meet outcomes
- Strategic thinker, who analyzes and problem solves to find efficiencies in business processes and procedures
- Expert in financial analysis and cost control, including producing accurate financial and business reports, using complex reporting tools
- Confident and effective communicator, who works well with diverse individuals, building strong and trusting relationships with clients, executives, and work colleagues
References
- Lorenza Swaffer, lorenza@peakare.com.au, 0407 037 053
- Tracy Mallard, tracy.mallard@bigpond.com, 0439 745 785
Timeline
Project Officer
Dept. Regional Development, Manufacturing & Water
06.2023 - Current
Business Improvement & Director Assistance Officer
Peak ARE Constructions Pty Ltd
11.2021 - 06.2023
Tender, Contract & Project Administrator
Peak ARE Pty Ltd
05.2018 - 11.2021
Business Support Officer
Aurizon
07.2017 - 05.2018
Business & Finance Support Officer
Townsville City Council
03.2008 - 07.2017
Advanced Diploma of Accounting -
Applied Education Online
Financial Management Local Government Diploma -
Local Government Association Queensland Brisbane
Business Administration Certificate III -
Barrier Reef Institute of Tafe
Higher School Certificate (Year 12) -
Francis Greenway High School
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