Ashlee Austin

• Scope and review scoped properties to ensure we are meeting our approved budget.
• Initiate cost cutting discussions in regards to scoped work that may not be within budget or relevant to the current Property Portfolio.
• Review close out materials when properties have been handed back from our contracting partner.
• Update registers - Asbestos, forecasting spreadsheet.
• Create PMI work packs for our Contracting Partners.
• Prepare and send out a weekly report on properties that have had completed maintenance, properties still in maintenance, and any forecasted issues.
• Weekly meeting with the Operations team to discuss proposed properties to go into maintenance that best fits their demand for housing.
• Review claims from our Contracting Partner and deep dive any variances.
• Attend the Work Management Meeting, Contractor Weekly meeting, L1, L2 and Practical Problem Solving Meetings.
• Raise notifications for properties going into maintenance, then once approved, planning and scheduling these.
• Ongoing Master Data management for plan resets once properties have been returned from our contracting partner.
• Ongoing Field Leadership at our properties with both contracting partner employees and other members from the department.

• Utilised 1SAP and Fiori to complete Planning and Scheduling tasks.
• Converted PM01, and PM06 scopes to be planned and scheduled work orders - as well as PM02 works.
• Reviewed notifications and quality checked prior to conversion, escalating any enquiries to the Superintendent or Supervisors where necessary.
• Prepared and sent out the weekly Pre Read +1, +2, and Final Plan.
• Reviewed and tracked materials, escalating to contract leads and supplier representatives if there were any issues.
• Constantly reviewed and implemented strategies to overcome material delays - constantly reviewed PATs and spoke to our Supply partners.
• Reviewing L1 and L2 metrics - where we set the standard of a maximum average of 35 days for work order completion. This enabled us to meet the needs of our customer, the tenants, and other relevant areas of the department.
• Collaborated with teams to achieve project goals on time and within budget (Online Maintenance, Offline Maintenance, Operations, HV, Projects, Ahrens, Chubb, and AllRid).
• Maintained and updated current plans with the use of Master Data.
• Consistent data sourcing through SAP and excel to enable improvement and growth within the planning area.
• Prepared and presented our weekly Work Management Meeting to members of the department.
• Attended L1, L2, Practical Problem Solving, and the Supervisor Meeting on a weekly basis.
• Completed 6 Field Leaderships per month as per the set KPIs.
• Project I had key involvement in: Securing off contract vendors to return as key suppliers for BHP. I worked alongside the contract team, inventory and Blackwoods, to provide data and insight to requirements of Community Infrastructure both present and forecasted. This initially saw the return of Reece Plumbing (formally), Home Hardware, and has since seen the return of Rexel and others for SAP based purchasing.

Operating within Housing Maintenance my responsibility is to implement improvement strategies to better the the material logistic operations and maintenance execution for our work management. I assist the Trade Maintainers, Supervisors, and Planners within their scopes of work, as well as filling in for our Planners whilst they are on leave.

• 1SAP and Fiori experience and daily use
• Material Logistics support and improvement - initiating and completing improvement strategies for the NPI Housing Materials Depot
• Material order, tracking, urgent freight, and follow ups (PATs and Suppliers)
• Work Management assistance - Raising Notifications, assigning break in work, and closing out jobs
• Assisting Planners by organising SAP data so that they can better prioritise their work load
• Actioning and scheduling notifications sent to planning (APR) so that they are in the schedule and ready for our 3+ week planner to level out
• Assisting with leveling scheduled jobs (with the guidance of NPI Maintenance Planners)
• Reporting of Hazards and managing my own tasks through Fiori
• Safety Management through discussions and work instruction upkeep
• Weekly attendance at L2 MOP and L2 MIP Meeting
• Weekly attendance at the Planner Meeting
• Forklift use - daily pre-start and Take 5 checks
• Completing Field Leadership to ensure safe practices

Beginning as an Administration Support team member who assisted in the improvement and tidy up of current systems, I was shortly transitioned to a Recruitment based role where I was responsible for supplying Contractor Support to twelve sites for several role types. I also became a contact for our local contractors if they had any enquiries or required assistance.

• Data management and compliance
• Accounting - Purchase Orders and Invoicing
• Liaising with Suppliers, Contractors and Clients to maintain and build on those good relationships
• Advertising roles - both current and future potential roles
• Screening candidates prior to interviewing
• Interviewing candidates - face to face and phone interview
• Setting up further interviews with the Client, or forwarding the Client the Applicants experience
• Approval or decline phone conversations post interview and client sign off
• Mobilisation - Setting up Medicals, ordering PPE, and having them set up for site (achieved a 1 week turn around residentially and 3 weeks FIFO)
• Managing pay queries
• Attended weekly recruitment and mobilisation meetings
• Attended site visits with Account Managers
• Upheld safety values whilst screening for candidates, ensuring I was placing safety conscious candidates in roles and assisting those who had limited understanding

Responsible for managing and improving materials systems and operations. Unfortunately I was only here for a short time before relocating to live in Newman, WA.

• Supply management improvements and solutions
• Picking products and ensuring the chain of responsibility was upheld with all of the delivery and outgoing drivers
• Operating a Tire Handler and Forklift for stock relocation purposes
• Logging Pre-Starts and DoneSafe ion accordance to Branch Safety Standards
• Referencing materials and stock numbers to SAP details

Assisted in day to day operations, liaising with customers, clients, suppliers. I was also trained to operate Fiori and SAP for stock management purposes.

Happy to discuss this role and roles previous if required.