Ashleigh Drew
Teams,ACT
Summary
Driven and resourceful administrative professional with 11+ years of experience assisting with work of high-achieving levels. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
Executive Assistant
Parks Australia, DCCEEW
10.2022 - Current
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for Branch Head
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Organized and coordinated conferences and monthly meetings.
- Used advanced software to prepare documents, reports, and presentations.
- Created and managed office systems to efficiently deal with documentation.
- Facilitated training and onboarding for incoming office staff.
- Wrote reports, executive summaries and newsletters.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Projects Officer
Australian Institute Of Health And Welfare
12.2019 - 10.2022
- Identified plans and resources required to meet project goals and objectives.
- Facilitated workshops to collect project requirements and user feedback.
- Monitored project performance to identify areas of improvement and make adjustments.
- Monitored project progress, identified risks and took corrective action as needed.
- Established clear project objectives, ensuring successful completion within allocated deadlines.
- Performed checks on project development at every stage.
Projects Officer and Executive Officer
Australian Energy Regulator
05.2018 - 01.2019
- Collaborated with managers to identify and address employee relations issues.
- Utilized advanced problem-solving skills to overcome unforeseen challenges and navigate complex situations during various projects successfully.
- Reviewed project documents and supporting materials.
- Conducted regular reviews of operations and identified areas for improvement.
- Gathered, organized and input information into digital database.
- Collected, arranged, and input information into database system.
- Prepared annual budgets with controls to prevent overages.
- Used advanced software to prepare documents, reports, and presentations.
- Created and managed office systems to efficiently deal with documentation.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
Executive Assistant to the Director, Admin Officer
Australian Institute Of Health And Welfare
09.2015 - 05.2018
- Collaborated with other executive assistants within the organization to share best practices and streamline processes.
- Handled confidential and sensitive information with discretion and tact.
- Created and managed office systems to efficiently deal with documentation.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Coordinated events and worked on ad hoc projects.
- Took notes and dictation at meetings.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports, and presentations.
- Prepared comprehensive reports on departmental metrics, enabling informed decision-making by the director.
- Assisted in budget management, tracking expenses to maintain fiscal responsibility within the department.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Executive Assistant to the Secretaries Office
Department Of The Treasury
08.2014 - 09.2015
- Coordinated events and worked on ad hoc projects.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Served as a liaison between departments to facilitate effective communication
- Organized and coordinated conferences and monthly meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Answered high volume of phone calls and email inquiries.
Finance and Parliamentary Officer
Department Of Finance
02.2011 - 05.2015
- Coordinated, drafted and quality checked Briefs, Ministerial Correspondence, Questions on Notice and Senate Briefs using the Parliamentary Document Management System (PDMS).
- Contributed to the branch’s corporate work program, reporting requirements and assisted to deliver branch governance obligations.
- Applied effective time management techniques to meet tight deadlines.
- Provided professional services and support in a dynamic work environment.
- Developed strong communication and organizational skills through working on group projects.
- Worked effectively in fast-paced environments.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Cultivated interpersonal skills by building positive relationships with others.
- Provided strategic advice and guidance on ministerial and parliamentary processes
- Provided advice to line areas, and drafted briefs and reports
- Maintained strict adherence to industry regulations, minimizing risk exposure for the organization.
Education
High School Diploma -
Mackillop Catholic College
Canberra, ACT12.2010
Skills
- Meeting Agenda Preparation
- Executive Support
- Process Improvement
- SharePoint Administration
- Budget Administration
- Product Development
- Operational Reporting
- Problem-Solving
- Analytical and Critical Thinking
- Multitasking Abilities
- Verbal Communication
- Microsoft Word
- Analytical Thinking
- Written Communication
- Computer Skills
- Teamwork and Collaboration
Timeline
Executive Assistant
Parks Australia, DCCEEW
10.2022 - Current
Projects Officer
Australian Institute Of Health And Welfare
12.2019 - 10.2022
Projects Officer and Executive Officer
Australian Energy Regulator
05.2018 - 01.2019
Executive Assistant to the Director, Admin Officer
Australian Institute Of Health And Welfare
09.2015 - 05.2018
Executive Assistant to the Secretaries Office
Department Of The Treasury
08.2014 - 09.2015
Finance and Parliamentary Officer
Department Of Finance
02.2011 - 05.2015
High School Diploma -
Mackillop Catholic College
Similar Profiles
Thisura KarunatilakeThisura Karunatilake
Swim Instructor at YMCA South Australia: Parks Recreation CentreSwim Instructor at YMCA South Australia: Parks Recreation Centre
Karina LozadaKarina Lozada
Policy Officer at NSW DCCEEWPolicy Officer at NSW DCCEEW
Nicola JohnsonNicola Johnson
Policy Officer and A/Senior Policy Officer at DCCEEWPolicy Officer and A/Senior Policy Officer at DCCEEW