Ashleigh Dunston
Melbourne,VIC
Summary
I am an experienced Executive Assistant who has gained a lot of knowledge in my field, while earning the trust and respect of not only the executives that I look after, but their direct reports and the wider internal and external stakeholders of the organisation that I deal with on a daily basis. I thrive in challenging environments and am always excited to learn new things and improve myself.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Supreme Court of Victoria
06.2021 - Current
- Effectively support the CEO and Director, Corporate Services to ensure they are fully prepared for all challenges, engagements and deadlines
- Proactively manage diaries of the CEO and DCS, facilitate scheduling of appointments, meetings, events, functions and travel as required, including managing multiple high priority requests
- Provide high level, confidential administrative support to the CEO, DCS and other senior managers as required
- Assist with the restructure of Corporate Services within Court Services Victoria and the Supreme Court
- Communicate effectively with external/internal stakeholders to provide a wide range of support and services for the CEO, DCS and senior managers
- Manage HR and finance requests and approval process
- Secretariat for a number of committees - coordinate the compilation, review, modification, and distribution of multiple committee packs, research memos and meeting notes as well as oversee the creation of agendas and follow-up on meeting actions
- Support the Corporate Services team and current projects being undertaken in this space
- Prioritise and manage expectations and response to 70+ Judges' requests for the CEO
- Support the HR Team with recruitment, and onboarding process.
- Event management
Executive Assistant
University of Queensland
03.2021 - 06.2021
- Effectively support the Science Faculty Executive Manager and Gatton Campus Director to ensure they are fully prepared for all challenges, engagements and deadlines
- Provide high level secretarial support for seven committees
- Extensive diary management
- Extensive travel, accommodation and itineraries management for my executives and their respective teams.
- Point of contact for key stakeholders, including government departments, regional governing bodies, and industry partners
- Relationship management with direct reports for both executives
- Risk management
- Manage the inboxes, raise action items on behalf of executives where appropriate
- Improving existing procedures to ensure a more streamlined working environment
- Updated and maintained confidential databases and records.
Project Support Officer
Australian Academy of Technology & Engineering
06.2019 - 03.2021
- Effectively support the Chief Operating Officer with special projects and daily activities
- Successfully develop and implement the company COVID contingency plan for Melbourne and Canberra offices and manage IT requirements
- Support several directors with national programs, events and projects across the country
- Diary management, including international time zone differences
- Secretarial support/meeting set ups
- HR/Contract management
- Recruitment, onboarding, exit processes for incoming/outgoing staff
- Website management, marketing and copywriting
- Event management
- Coordinate all travel, accommodation and itineraries for executive team and Fellows including visa procurement when required
- Manage expenses and monthly reconciliations for the Chief Operating Officer as well as the Fellows.
Adminstration/Assistant
Sport Bay of Plenty
03.2018 - 04.2019
- Organise bookings for over 300 clients a month
- Extensive diary and travel management for the executive team as well as five directors across seven locations
- Assistant for senior executive team
- Relationship management - building strong relationships with governing bodies, funding bodies and contributing stakeholders to ensure our organisational goals are met while mitigating potential risks and issues
- Website management, social media, newsletter, internal and external communications
- HR - onboarding/exiting staff, job advertisements and inductions
- Manage travel bookings, accommodation and itineraries for executive team and Green Prescription team
- Secretariat for a number of committees
- Manage upkeep of company cars
- Updated and maintained confidential databases for patients on Green Prescription
Marketing Executive
The O2 Arena
11.2015 - 01.2017
- Campaign management - concept, briefing, delivery
- Social media, website management, copy writing, advertising, artwork delivery
- Brand management
- Operational management - artwork/installations and activations and wayfinding
- Promoters newsletter to 1.8 million customers
- Strategy - seeking artist opportunities and partnerships and driving sales
- Manage branding content/onsite advertising scheduling across 200+ digital screens
- Scheduling advertising in London tube stations, including a four weekend advertising campaign in Waterloo Station
- Relationship management - stakeholders, designers, contractors, promoters, artists, tenants and customers
- Worked across multiple teams to deliver marketing collateral for artists, promoters, sponsors, partners and customers
- Budget management.
Education
Bachelor of Communications - Public Relations
Auckland University of Technolgy
Auckland, New Zealand11.2014
Skills
- Communication
- Attention to detail
- Time Management/prioritising tasks
- Initiative
- Relationship building/stakeholder management
- Team work
References
Matt Hall, Chief Operating Officer
Court Services Victoria
0417 765 060 | matt.hall@courts.vic.gov.au
Martha Coro, Director, Corporate Services
Supreme Court of Victoria
0416 786 256 | martha.coro@supcourt.vic.gov.au
Dr. Irene Kourtis, Former Chief Operating Officer
Australian Academy of Technology and Engineering
0433 941 644 | irenekourtis4@gmail.com
Timeline
Executive Assistant
Supreme Court of Victoria
06.2021 - Current
Executive Assistant
University of Queensland
03.2021 - 06.2021
Project Support Officer
Australian Academy of Technology & Engineering
06.2019 - 03.2021
Adminstration/Assistant
Sport Bay of Plenty
03.2018 - 04.2019
Marketing Executive
The O2 Arena
11.2015 - 01.2017
Bachelor of Communications - Public Relations
Auckland University of Technolgy
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