ASHLEIGH SIMPSON

• Collaborated with a team managing a shared inbox to provide document control assistance to over 70 projects and 15+ clients with a demonstrated adaptability in quickly learning and adjusting processes as needed to accommodate varying project requirements or client preferences
• Allocated unique document numbers adhering to project specific requirements and ensuring accurate data entry of document/drawing numbers from the CDS (Contractor Data Schedule) or SDDL (Supplier Drawing & Data List) with the correct discipline, document type and client specific titling conventions adhered to
• ·Receive and register all project documents into the document management system, ensuring quality by reviewing for accuracy, completeness, and compliance with project specifications and audit of previous revisions
• Collaborate with project teams, engineers and management to gather and distribute documents for internal review or transmit to the client
• Maintain database, ensuring that information is accurate, stored correctly and accessible as required and meets legislative requirements
• Ability to prioritise multiple tasks and work under pressure to meet project deadlines in a fast-paced environment
• Understanding of mining project procedures and technical documents; document types, revision levels and approval status
• Proficient in document management systems, Project Wise, Aconex, PIMS, SPO and Sharepoint. Bluebeam used for internal reviews and Docusign and Adobe sign used to gather internal signatures

• Provide accurate and timely information management services, including processing, recording and distribution of incoming and outgoing correspondence, in accordance with established policies, processes and procedures, ensuring accurate and high-quality service within agreed timescales
• Provide administrative support and respond to a wide range of customer enquiries and requests for assistance or training in the use and management of the Electronic Document and Records Management System (EDRMS), ensuring that customer interactions are positive, courteous, and effective
• Undertake quality checks and audit of existing records, ensuring that titling adheres to the City's naming convention procedure
• Maintain relevant registers, databases and systems, ensuring that information is accurate, stored correctly
• Assist with the archival administration in accordance with City's policies and procedures
• Undertake quality checks and audit of existing records, ensuring that titling adheres to the City's naming convention procedure
• Assist with the administration of Freedom of Information requests as directed by the Team Leader in accordance with relevant policies, procedures and legislation within prescribed timelines
• Contributed to the review and development of processes and procedures that support the work of the Service Unit

• Worked with parents, staff and management to provide high quality care and education for all children in a loving and happy environment
• Organised space, equipment and materials before activities
• Used a variety of teaching techniques including modelling, observing, questioning, demonstrating, and reinforcing
• Planned and carried out experiences that foster an understanding of a variety of cultures and value systems
• Adhered to the National Quality Framework and Occupational Health & Safety requirements
• Followed and implemented centre policy and procedures
• Effective two-way communication with families and agencies
• Evaluated and reflected on daily practices and programs

• Managed Accounts Payable/Receivable for 2 companies; Home Chef & Gauge Holdings
• Reduced late payments by monitoring aging reports and following up on overdue invoices.
• Daily banking reconciliation; direct deposits, point of sale; EFTPOS, Bpoint, cash and cheque
• Assist in the preparation of month-end closing procedures, providing detailed account analysis as needed
• Processed payroll, ensuring accurate and timely payments to 25+ employees through ADP and manual payroll for delivery drivers
• Manage employee records, ensuring data accuracy and confidentiality at all times
• Adhered to confidentiality of customer personal and financial information
• Utilising in house accounting software package; MYOB & QuickBooks
• Provided exceptional customer service with timely communication regarding processing of orders and delivery statuses
• Increased repeat business through exceptional customer service and relationship building.
• Monitored stock levels closely, alerting management to potential shortages or excesses in advance.

• Coordinated all operational matters for 30+ Community Facilities and 20+ Active/Passive Reserves
• Responsible for end-to-end processing of Annual/Seasonal and Casual Bookings of Facilities
• Managed Accounts Payable/Receivable
• Coordinated on site facility viewings for potential customers
• Completed annual facility audits, including creating/updating information sheets for facilities
• Administered information updates for the Website/Customer Service Team
• Maintain an up-to-date register to monitor Debtors/Bond Refunds/ Monthly Statistics
• Employee Occupational Safety & Health Representative
• Assisted as required with the aftermath of the Roleystone/Kelmscott Bushfire
• Proficient in using house software package; TRIM, Authority, Intramaps, CRM & Events Perfect

• Provided accurate and timely record keeping services; opening, processing, recording and distribution of all incoming mail, faxes and emails, ensuring titling adheres to the City's naming convention procedure
• Provided administration support and assisting other departments with record keeping and filing systems
• Administered Back-scanning project in accordance with City’s
  policies and procedures
• Provided front counter Customer Service for Community Services; Leisure & Ranger Services
• Responsible for processing Booking Payments & Bonds; EFTPOS, cheques and cash
• Monitored aging reports and followed up outstanding payments
• Utilising in house software package; TRIM, Authority, Intramaps, CRM & Events Perfect

• Processing Payroll and monthly Superannuation
• Assisting with the recruitment of permanent and casual staff; placement of advertisements, conducting interviews etc
• Generating employment correspondence; contracts of employment, letters of offer and new employee cards
• Assisting General Manager, Marketing Manager and HR/Admin Manager; relieved during maternity leave and provide administrative support to Finance Team
• Managed Accounts Payable/Accounts Receivable
• Facilitating change; assisted with the physical move of the office
• Monitoring and maintaining stationery and office supplies
• Conducted travel arrangements and bookings for personnel
• Utilising in house software packages; Sun Systems, MYOB, QuickBooks, Lewis Paypack

• Maintaining an up-to-date register to monitor Debtors/Outstanding Workers Compensation/Claims/ Premium Funding
• Creating and maintaining filing systems. Responsible for all processing of New Business/Endorsements/Crop declarations/General processing etc for up to 8-10 different areas throughout our Region
• Daily banking; credit card processing, EFTPOS, cheques and cash. Preparation of daily mail
• Taking ‘light' queue phone calls and transferring to relevant sales or Area Managers
• Processing of Premium funding contracts via Lumley Finance
• Housekeeping and maintenance of office and work area
• Utilising in-house software package; WI90 & ISS – databases used to control/generate quotes, prospects and client records

• Responsible for Ordering Stationery and office supplies
• Maintained housekeeping and maintenance of office
• General reception duties, customer service and handling all general enquiries
• Process timesheets and Payroll (MYOB)
• Assisted Accounts Manager with processing of Accounts Receivable/Accounts Payable (MYOB)
• Creation and publishing of Job Advertisements i.e., Seek, My Career etc.
• Assisted with Recruitment process; screening of Applications, interviewing for bulk recruitment and carried out candidate reference checks
• Responsible for word processing for candidates and clientele
• Utilising in-house software package; Fast Track, Fast Scan & MYOB

Managed booking of Inductions, flights and accommodation for site personnel

• Responsible for maintaining and ordering Stationery and office supplies
• Provide accurate and timely correspondence management including processing, recording and distribution of incoming and outgoing correspondence
• Established and maintained physical filing system.
• Contacting contractors to follow up outstanding documents and assisting in close out of contracts
• Produced and maintained an up-to-date register to monitor contract records and all correspondence
• Responsible for all word processing of contract letters, letters to the client; Service/ Minor/ Purchase orders
• Assisted Contracts department in follow up for Tenders and Major contracts
• Utilising in-house software package; IODMS Documentum – database used to control all outgoing and incoming correspondence

• Collected payments, processed transactions and daily banking of rental monies
• Contacting clients to follow up outstanding payments/Issuing verbal or written breaches and warnings
• Produced and maintained electronic and physical filing system for property management details/properties sold and listed
• Handled sensitive information with discretion while maintaining strict confidentiality standards
• Organized, maintained and updated information of prospective tenants and contacting them on a regular basis to maintain rapport
• Dealing with rental enquiries over the phone and in person
• Liaising with contractors/tenants/owners to arrange relevant property maintenance or repairs
• Provided administrative support to staff members by handling all correspondence and filing
• Coordinating advertising of properties for front window and publishing online
• Utilising in house software package; Console Gateway – for all rental payments and tenant/owner information