Ashling Buck

Homeschooling Jul 2022 - Dec 2024

Full time study Graduate Certificate in Education (Career guidance and counselling) 2024

Full time study Graduate Certificate in Education (Autism) 2023

• Coordination of Administration Officers
• Completed service agreement process for the continuation of therapy
• Held weekly Management Team meetings, minute taker and actioned items
• Held weekly Administration Team meetings, minute taker and actioned items
• Assisted Assessments team with processing new and existing clients
• Conducted research for requirement of services in regional WA
• Created working procedure guides for Administration team
• Trained staff on new telephone system

• Processing accounts and incoming payments in compliance with financial policies and procedures
• Recording day to day financial transactions, including verifying GL coding
• Receipting of Purchase Orders and creating provision
• Create Accruals
• Reconciling bank statements
• Create ABCC Reporting as per construction legislation
• Create fortnightly payment run and load ABA file
• Create FCY and direct credit payments via CommBiz
• Create new suppliers in SEO
• Create weekly invoice and supplier listing report
• Onboard new clients via procur-e
• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
• Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
• Maintained high level of data integrity by consistently updating vendor information in the system accurately.
• Streamlined invoice processing by implementing efficient filing and tracking systems.
• Facilitated smoother end-of-month closings by collaborating with accounting team to reconcile accounts payable ledgers.

• Create billing for NDIS and Plan Managed Clients
• Research available therapies and services in the Bunbury and surrounding areas
• Create schedule of services for clients
• Book client therapies and services
• File client support documents accordingly for auditing purposes
• Complete service agreements with client schedule as per NDIS plan
• Update OneNote with research and billing data
• Liaise with clients to seek their personal requirements
• Liaise with Allied Health Professionals to source services for clients
• Create Agendas and take minutes at client support meetings
• Create monthly client newsletter
• Diary Management for NDIS Coordinator
• Provide day to day assistance to NDIS Coordinator
• Contract
• Streamlined internal processes by implementing new filing systems

• Migration of open POs from PeopleSoft to SAP Ariba
• Support UniBuy Desk consultants
• Improve knowledge re new buying process in USYD
• Identify opportunities to make the Buying processes easier
• Investigate, analyse, and resolve all complex or escalated enquiries
• Identify and participate in any continual improvement opportunities across processes
• Resolved complex issues, ensuring continuous smooth operation
• Coordinated with teams to optimize workflow and streamline processes

• Collaborated with Business owners to define business requirements for organisational processes and adhere to accuracy standards
• Integration Testing and User Acceptance Testing to validate system
• Conducted User Acceptance Testing by creating scripts & output documents
• Worked with Testing Analyst to ensure the appropriate level of testing had been completed for end-to-end testing
• Created business requirements and worked with the IT team to implement various features
• Developed standard operating procedures and document workflow for current and future processes
• Identified and resolved process issues to encourage smoother procedures and more efficient workflow
• JIRA ticket creation and resolution
• Scheduled Meetings - Zoom
• Coordinated meetings, workshops, and minute taking
• Created process documents and Visio mapping
• Onboarding staff and general administration duties
• Assisted with the development of SOP for the Accounts Payable Department
• Assisted with the development of SOP for the UniBuy Desk
• Collaborated closely with stakeholders to identify opportunities for process improvements and drive continuous innovation in the organization

• Managed Leased Assets end-to-end process
• Monitored Leasing mailbox daily and responded to requests in a timely manner
• Data analysis of internal database with Maia Financial database for accuracy
• Maintained LAM database for accurate information on Leased Assets
• Provided support to business units with audit checks and qtly
• Asset returns
• Distributed qtly
• Notice of Intention report and consolidate data
• Processed qtly
• Intercompany General Journals
• Reconciled qtly
• GRA billing for purchases and rentals
• Reconciled and verified Rental schedule contracts
• Performed Financial Analysis for Management as required
• Created Leased Assets user guide for staff
• Created Notice of Intention process document

• Actioned internal and external queries via phone for NAB credit cards & Oracle PeopleSoft
• Identified customer issues with products or services, investigated causes and initiated resolutions
• Monitored PCard mailbox
• Actioned fraudulent charges
• Processed new credit card applications

• Responsible for the end-to-end process of A/P module
• Closed off A/P module for month-end and reconciled with GL
• Prepared and posted General Journals for month-end: Prepayments, FCY intercompany transactions, monthly accruals
• Maintained accurate financial records with meticulous attention to detail in data entry and account coding
• Business improvement process
• Created Accounts Payable User Manual
• Created SOP Guidelines

• Maintained Great Plains Accounts Payable database
• Processed invoice and expense reimbursements in AUD and FCY
• Processed weekly EFT and FCY payment run
• Closed off A/P module for month-end and reconciled with GL
• Prepared and posted General Journals for month-end: Prepayments, FCY intercompany transactions, monthly accruals, and deposit account
• Monitored Accounts Payable mailbox
• Issued Cabcharge tickets and reconciliation of account
• Processed Westpac credit card postings and direct debit entries
• Reconciled AMEX Travel account
• Supervision of one staff member
• Created Accounts Payable User Manual

• Supervised and led the Accounts Payable team of5 permanent and6 casual staff to ensure the timely and accurate payment of creditor invoices and credit notes in accordance with their terms and conditions
• Maintained the Accounts Payable Service Level agreement
• Assisted team members with the setting of their Key Results Area (KRA), including planning and developmental stage; meet for midyear review and assist the Shared Services manager deliver their final staff yearly performance review
• Cleared bank reconciliation for shared services department
• Prepared & processed general journals for foreign currency payments, urgent payments and clearing off old entries in the GL
• Administrator for NAB FlexiPurchase electronic credit card system
• Administrator for BasWare electronic invoice processing system
• Implemented new procedures: un-presented cheque process
• Established help desk for all internal A/P queries
• Established a back-up process to ensure all tasks were covered in the absence of staff
• Team restructure to enhance the productivity of the team

• Worked on outsourcing project with Accenture to ensure smooth transition & knowledge transfer to team in Chennai, India
• Travelled to India to train new team and support Singaporean colleagues
• Weekly review of invoice on hold report/ Mthly review of month-end reports
• Weekly stabilization calls with accounts payable outsource manager
• Monitoring Teams performance
• Daily running of Accounts payable for Syntegra
• Syntegra Batch payments processed on Westpac online
• NZD payments processed on Citibank online
• Daily faxing and updating of PO & Invoice log
• Financial reporting as and when required
• Assisted staff in Sydney with retrieval site access
• Assisted with outsourcing project to Chennai, India – Oct06 to Aug07
• Classroom training in Chennai, India – Jan07
• Integration of new entity Syntegra to BTA procedures & processes

• Daily running of Accounts Payable Dept for Australia & New Zealand
• Coding of invoices to cost centre & account code
• Monthly reconciliation with Komodo team for TELCO invoices
• Posting of foreign currency invoices & payments
• Processed weekly supplier & IEXP payments
• Month-end close & reports for AUD & NZD ledger
• Processed priority payments and weekly ACH payments on HSBC online
• 2nd approver for all payments/intercompany transfers on HSBC online
• Generated weekly payment schedule e-mail to all staff
• Maintained historical records and vendor maintenance
• Posted petty cash receipts and distributed cash
• Reconciliation of Cabcharge account
• Preparing analyses of accounts and producing monthly reports
• Implemented & maintained new filing system
• Assisted with year-end audit for finance department
• Created Accounts Payable User Manual for A/P Dept