Summary
Overview
Work History
Skills
Additional Information
Timeline
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Baby Rani

Summary

Location Preference: Parramatta & Western Suburbs Sydney NSW CAREER OBJECTIVE Pursuing a dynamic career change opportunity that allows me to capitalize on my nine years of diverse experience encompassing roles as an Administration Manager, AP/AR Officer, Domestic & International Logistics Coordinator, and Operation Assistant. Eager to apply my skills as leader and expertise to a new role that nurtures personal development and actively contributes to the organization's achievements.

Overview

23
23
years of professional experience

Work History

Maxwell Foods Products Pty Ltd
Condell Park, NSW
10.2019 - Current

Administration Manager/International Logistics Coordinator

06.2022 - Current
  • Effectively managing three distinct email inboxes: Personal, Accounts, and Logistics
  • Managing the AP/AR department: Supporting the Commercial Manager in overseeing the company's cash flow by generating and reviewing Accounts Payable (AP) and Accounts Receivable (AR) aging reports
  • Analyzing trends in incoming and outgoing payments to ensure that AP and AR activities align with the company's financial stability objectives
  • Conducting International payment for foreign suppliers and local weekly payment runs averaging approximately 100k-300k, as well as monthly payment runs averaging approximately 600k-700k for local vendors
  • Proficiently managing debtors with a monthly average ranging from 400 million to 500 million
  • Coordination, Monitoring the workload within all teams and delegating work accordingly
  • Coordinating information/data handling between management and staff to ensure all work is complete, point of contact for all staff for any problems that arise
  • Ongoing office/general administration management: i.e., maintaining cleanliness of office, Manual and digital filing (Payable/Receivable, domestic, logistic), Monitoring office expenses and petty cash
  • Product price maintenance in digital system
  • Collaborating with the IT provider to ensure ongoing support for Electronic Data Interchange (EDI) requirements
  • Assisting the production supervisor with weekly production planning on an ongoing basis.

AP/AR Officer

10.2019 - 05.2022
  • Processed international payments via cash and trade finance methods, including monthly and weekly local payment runs through File (Batch) and BPAY, as well as processing USD and EUR payments using American Express card
  • Conducted bank reconciliations in multiple currencies such as AUD, USD, GBP, and CAD, and established templates on NAB bank portal
  • Prepared BAS (Business Activity Statement) documents as needed
  • Generated daily cash flow reports for senior management, providing holiday coverage
  • Managed processing of inventory, assets, and expense invoices, along with creating purchase orders
  • Oversaw vendor and customer setup procedures, conducted reconciliations, processed credit applications, and performed thorough customer reference checks
  • Handled debtor collections, remittance processing, reconciliations, and resolution of debtor credit notes, as well as managed petty cash
  • Managed the account inbox, including filing, archiving tasks, and assisting with any other tasks assigned by the Group Commercial Manager, including assisting with Finance Audit
  • Achievements;
  • Implementation of Coles ,Woolworth and Aldi EDI System

Accounts Payable Officer

09.2019 - 10.2019

Accounts All-rounder

Maxwell Foods Products Pty Ltd
Condell Park, NSW
07.2019 - 08.2019
  • Maxwell Food Products Pty Ltd has been sourcing the highest quality Fruit & Nut products globally for over 30 years
  • Key Responsibilities:
  • Purchase invoices and remittances processing, Sales Order, Sales/Purchase credit note processing, phone/email answering and other ad hoc duties.

Purchasing Officer

Nepean Design + Development Pty Ltd
Narellan, NSW
02.2019 - 03.2019
  • NEPEAN is Australia’s largest privately-owned engineering, mining service and industrial manufacturing organization
  • Key Responsibilities:
  • Prepare and process purchase orders for supplies and equipment using Pronto and Redmap ERP system, record maintenance and equipment re-calibration arrangements.

Finance Administrator

BSA LTD
Macquarie Park, NSW
03.2017 - 07.2018
  • BSA has been providing services to the communications industry for over 20 years, working with some of Australia’s largest providers of critical infrastructure
  • Key Responsibilities:
  • Team member of Account payable team, Worked on EPHESOFT, BATMAN and PRONTO for Invoice processing, Credit card reconciliation using FlexiPurchase, Helping hand during Month end/Mid-month reconciliation
  • Also handled Credit applications, vendor setup, Petty cash,and ERP record management.

Account Administrator

Cheap and Quick Waste Bin Pty Ltd
Chipping Norton, NSW
02.2016 - 11.2016
  • This company is a sister company of Ghossyan Group (a 35-year-old Construction firm) who deals in demolition works, extensive asbestos removal, bulk and detailed excavation, shoring, site retention, and remediation, plus civil engineering works
  • Key Responsibilities:
  • AP/AR work and Payroll Processing, customers / supplier’s statements Reconciliation, Invoicing using MYOB Account Right, Payment processing by (EFT), EFTPOS and other ad hoc duties.

Administration Officer

Platinum Accountants and Advisors Pty Ltd
Chipping Norton, NSW
02.2015 - 12.2015
  • Platinum Accountants & Advisors is a leading accounting, taxation, and small business advisory firm, dedicated to providing the highest quality accounting and taxation services and advice to clients
  • Responsibilities:
  • Clients Communication, meeting arrangements, Client’s Database management on Australian Taxation Office, ITR,BAS,IAS,CTR documents compilation , MYOB and fleet card record management, documents binding and filling

H&R BLOCK
01.2015 - 01.2015
  • INCOME TAX PREPARATION COURSE & RECKONELITEE TAX SOFTWARE TRAINING(FROM, NSW

Web Developer

Innovaminds Web Consultancy Private Limited
06.2010 - 04.2014

MASTERS IN COMPUTERS
01.2005 - 01.2008

BACHELORS IN SCIENCE
01.2001 - 01.2004

International Logistics Coordinator

01.1983
  • Maxwell Foods has been a global trader of exceptional fruit and nut products
  • Company’s journey has led it to expand the capabilities, becoming trusted partners for retailers and manufacturers, offering a diverse range of bulk and packaged private-label fruit and nut-based products
  • Maxwell Foods is headquartered in Sydney, Australia, with processing, production, packing, and innovation centres in Turkiye, Thailand, and Australia, along with offices in Europe, the USA and UK., Coordinated and managed international shipments: Liaised with freight forwarders, carriers, and customs brokers to arrange efficient transportation and customs clearance for inbound sea shipments
  • Accurately recording inventory receipts into the system, processing invoices, and conducting comprehensive cost analysis based on budget figure
  • Maintained accurate shipment records, including documentation such as commercial invoices, packing lists, and certificates of origin, to ensure compliance with international trade regulations
  • Monitored shipment progress and provided timely updates to stakeholders, including customers, suppliers, and internal teams, to ensure transparency and resolve any issues or delays
  • Collaborated with procurement and inventory teams to manage inventory levels and anticipate demand fluctuations, ensuring adequate stock levels to support production and sales activities
  • Conducted thorough quote comparisons among multiple shipping agents, strategically selecting the most cost-effective and efficient sea freight options to optimize efficiency and minimize expenses
  • Achievements
  • Project Lead for the Diagnosis process aimed at upgrading from Navision 2009 to BC 365 (Bridge to Cloud)
  • Currently engaged in the upgrade of our current ERP system upgrade.

JTB Australia
Sydney, NSW
01.2000
  • JTB Australia specializes in travel arrangements to Japan, they have been providing Japan travel experiences to Australians since 1962
  • JTB is an IATA and ATAS member and has offices in Australia and New Zealand
  • Key Responsibilities:
  • Process Purchase invoices, Outbound International Payments Processing, Beneficiary Payment Template setup in bank, Inter company Funds Transfer, Inbound File Payment, BPAY, Pre Payments, Deposit and Petty cash Handling, Refund and ASSET invoices processing, Vendor Setup and Other admin duties as required.

Skills

  • SYSTEMS
  • REDMAP
  • BATMAN
  • NAVISON (Microsoft Dynamics Nav 2009)
  • PRONTO
  • MYOB Account Right
  • MYOB Essentials
  • EPHESOFT(OCR)
  • TRAMADA
  • AXIS
  • FlexiPurchase
  • MS- Office/Outlook/Excel
  • KEY COMPETENCIES
  • Exemplary Organization and Time Management Skills
  • Effective Communication, Problem-Solving, and Decision-Making Abilities
  • Meticulous Attention to Detail, Adaptability, and Flexibility
  • Strong Leadership and Supervisory Skills, Backed by Analytical Acumen
  • Proficient in Assimilating New Computer Programs, Capable of Multitasking

Additional Information

  • Proactive Approach in High-Pressure Work Environments Advocate of Smart Work as an Alternative to Excessive Effort

Timeline

Administration Manager/International Logistics Coordinator

06.2022 - Current

Maxwell Foods Products Pty Ltd
10.2019 - Current

AP/AR Officer

10.2019 - 05.2022

Accounts Payable Officer

09.2019 - 10.2019

Accounts All-rounder

Maxwell Foods Products Pty Ltd
07.2019 - 08.2019

Purchasing Officer

Nepean Design + Development Pty Ltd
02.2019 - 03.2019

Finance Administrator

BSA LTD
03.2017 - 07.2018

Account Administrator

Cheap and Quick Waste Bin Pty Ltd
02.2016 - 11.2016

Administration Officer

Platinum Accountants and Advisors Pty Ltd
02.2015 - 12.2015

H&R BLOCK
01.2015 - 01.2015

Web Developer

Innovaminds Web Consultancy Private Limited
06.2010 - 04.2014

MASTERS IN COMPUTERS
01.2005 - 01.2008

BACHELORS IN SCIENCE
01.2001 - 01.2004

JTB Australia
01.2000

International Logistics Coordinator

01.1983

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Baby Rani