Barbora Frousova
Ashfield
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, preparing reports. Working on various projects with executive team. Knowledgeable in project management principles, business processes and customer service best practices. Always looking for parts of business needing some improvement, reducing costs using negotiation and problem solving skills.
Overview
19
19
years of professional experience
10
10
years of post-secondary education
4
4
Certifications
Work History
Procurement and Admin Coordinator
Cunningham Lindsey Pty/Sedgwick
10.2016 - Current
- Resolving any administration problems by analyzing information, identifying and communication solutions
- Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management
- Managing team of AP accounts assistants in Australia & NZ
- Managing payments for Australia & NZ
- Running reports in SAP, Concur
- Weekly calls with shared service unit (Accenture)
- In daily contact with Global office in USA & outsourced AP team based in India (Accenture) & NZ, AU business operation team
- Creating internal manuals for AP/Invoice processing and implementing already existing processes
- Reviewing Employees Company cards expenses, identifying possible fraud or breach of company policy
- Month end tasks, reconciliation of company corporate cards
- In daily contact with local treasury team to manage cash flow prior raising payments
- Identifying essential payments, Managing payments for Australia & NZ, ADHOC payments
- Managing Vendors data, grouping, payment terms, approvals
- ADHOC tasks
- Working on various projects resulting in strategic cost reduction
- Providing accounting assistance to CFO and to business team; responds to financial questions/concerns to meet business needs
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Improving team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Developing, implementing and maintaining systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines
- Assisting with audit queries
- Managing Fleet queries, approving repairs quotes, new orders for company motor vehicles
- Organizing employee’s yearly education subscription
- Ensuring that the appropriate G/L accounts, cost centers are entered, completed on internal submission Invoice form
- Resolving any underpayments, overpayments
- Projects relating to improvement of systems – negotiating energy deals, corporate travels
Accounts Assistant
Cunningham Lindsey Pty
04.2015 - 09.2016
- Company Overview: Cunningham Lindsey is one of the largest loss adjusting and claim management companies in the world
- They offer a unique blend of stability, innovation and technical ability across a variety of disciplines
- Invoice coding and processing
- Processing a high volume of invoices on a daily basis
- Employee Business expenses/Reimbursement
- Generating pay run via EFT
- Responding to Vendors queries
- AP data entry
- Maintain and update vendor files, - create new vendor or change existing vendor
- Working with CMS internal system, Fasttrack (Westpac), Oriel
- General inquiries within Company
- Working on Projects inside of Westpac company (our client)
- Working on projects with Accounts receivable such as Westpac Insurance, Allianz, QBE insurance
- Work closely with finance team and other staff throughout the organization to ensure the integrity and accuracy of all financial reports
- Running monthly Reports
- Coordinate of all infringement notices and Tolls for Company Motor Vehicles and liaising with Institution, Toll Providers Agencies across Australia on behalf of company, proceeding all statutory declarations and sorting out cost-effectively all penalties issued against to company
- Assist with other projects as needed
- Ensure correct approval, sorting, coding and matching of invoices/receipts
- Data entry skills along with a knack for numbers
- Hands-on experience with spreadsheets and proprietary software
- Reconciliation of vendors ledgers, sorting out overpayments, errors in payments
- Cunningham Lindsey is one of the largest loss adjusting and claim management companies in the world
- They offer a unique blend of stability, innovation and technical ability across a variety of disciplines
Category Manager
Billa supermarket
06.2014 - 12.2014
- Company Overview: BILLA is European supermarket chain originating in Austria, a market where the brand maintains its largest presence with more than 1000 stores. It is owned by Germany's REWE Group, Czech Republic: 207 Stores.
- Managing a diverse portfolio of products, ensuring optimal mix between high-margin items and cost-effective options for customers. Range of products: frozen and fresh products such as pizza, eggs, ice creams, frozen fish meat, salmon, fresh packed salads, margarine, tartar and mayo sauce, frozen and fresh pastry, frozen vegetable, chips etc
- Annual contracts negotiations;
- Fulfilling the promotions plan, responsible for turnover, direct participant to sales target accomplishment
- Listing/de-listing new/old products, as per market requests/needs;
- Periodical analysis for every single supplier and every single product;
- Market research by studying direct competitors;
- Daily communication with shops (distributing instructions how to display and promote products) and handle their requirements (late delivery, instructions for customers, etc)
- Implemented tenders
- Meetings with senior category manager in the selection of suppliers at home and abroad, including separate negotiation with suppliers
- Price, delivery, condition, marketing negotiation with national suppliers such as Unilever (Algida,Rama, Hellmans), Dr Oetker, etc
- Monitoring the market and competition with regard to customer needs
- Data entry - controlling of assortment and prices in the internal system + listing new Vendors and products incl
- Special bonuses, action prices, etc
- Promotion - Selecting products for our promotions in which align with the strategic goal and our customers needs.
- Manage transport/delivery, monitoring delivery times to ensure they are on time (especially for fresh products)
- Meetings with suppliers, director, intern meetings
- Liaisoning with finance department for timely payment of bills and controlling invoices, controlling of the prices
- Market research - price monitoring, products monitoring (FOCUS, FLYERS, etc..)
- Responsible for warehouse/stock status, Implementing systems to avoid situations like over-stocking(negotiate solution with suppliers) or out-of-stock which cause production and financial losses
- Controlling of flyers, negotiation of prices with suppliers for special marketing activities
- Bringing new ideas for sales strategies - (price, displaying of goods, etc)
- Reporting and analysing trends, results and insights.
- Developing detailed sales forecasts based on historical data, allowing for proactive inventory management decisions.
- Analyzing sales performance and adjusted marketing strategies to optimize revenue generation.
Student Coordinator
Australiaonline student agency
03.2011 - 09.2012
- Provides administration of services for the students after arrive in Australia
- Interprets school procedures, policies, visa conditions
- Coordinates and administers student support to enrolled and prospective students, such as first course registration, processing withdrawals in case of refused visa, program documentation, information sessions, and student orientation
- Develops internal manual for new arrival students and materials for delivery of student services, including implementation and instruction for use
- Coordination of OSHC insurance for international students, Issuing OSHC invoices, including work in internal system of OSHC insurance, develops internal manual for claiming of OSHC (BUPA, AHM insurance)
- Correspondence with schools/students, emails, administration, response incoming calls
- Providing assistance to foreign students before leaving Australia, providing information about visitor visa, dependent visa and other
- Organise student enrolments
Office Worker in Purchase Department
Plus-discount/Penny Market
08.2005 - 03.2010
- Company Overview: It is owned by Germany's REWE Group
- Responsible for Order Placement Timing, Supply / Demand Alignment, goods Replenishment and Supplier Performance
- Manage transport/delivery, monitoring delivery times to ensure they are on time
- Projecting stock levels
- Ensuring the adequate supply of all required goods, components and equipment
- Delivering cost savings for the company
- Helping to source alternative items for buyers and customers
- Expedited purchase orders by identifying and resolving vendor or shipment problems
- Advised and coordinated with other departments throughout the company regarding purchasing projects and potential bids
- Translation marketing texts for leaflets from German to CZ, manage/controlling leaflets
- Meetings with delivers and director, intern meeting
- Sales statistics
- Liaison with other department to maintain optimum inventory
- Implementing systems to avoid situations like over-stocking or out-of-stock which cause production and financial losses
- Liaison with finance department for timely payment of bills and controlling invoices
- Emails and communication with head office in Germany, etc
- It is owned by Germany's REWE Group
Education
MBA -
Southern Cross University
01.2020 - 01.2024
Diploma And Advance Diploma - marketing
APC College
01.2013 - 01.2014
Diploma - Business
Kaplan Aspect college
Diploma - undefined
Elsis
01.2010 - 01.2011
Bachelor of - Information technology (IT)
University of BANKING INSTITUTE
Diploma - economy, accounting, marketing, management
Diploma school of Commercial/Economy Academy
01.2000 - 01.2004
Skills
MBA certificate
Driver license
ECDL certificate
LOTUS NOTES, Outlook, Teams
MS Office: Excel, Word, Power point
Business correspondence - blind typing
Project Management, Accounting (AP), FMGC, Business
Working with systems: SAP, Concur, CMS, Darwin, Image Now, Citrix
Using suppliers systems for reporting purpose: Nitro, Serko
Negotiation and problem solving skills
Staff Supervision, working independently as well as part of the team
Personal Information
Australian Citizen
Certification
MBA, 2024
Attributes
- Friendly personality
- Ability to tackle problems efficiently under pressure
- Strong work ethic
- Smart presentable appearance
- Polite and helpful manners
- Confident communication skills
- Willing to learn
- Ultimate customer service experience
- Positive attitude
- Confident and articulate
- Commitment to complete goals
- Team player
- Problem-solving skills
- Focus on reducing costs
Timeline
MBA -
Southern Cross University
01.2020 - 01.2024
Procurement and Admin Coordinator
Cunningham Lindsey Pty/Sedgwick
10.2016 - Current
Accounts Assistant
Cunningham Lindsey Pty
04.2015 - 09.2016
Category Manager
Billa supermarket
06.2014 - 12.2014
Diploma And Advance Diploma - marketing
APC College
01.2013 - 01.2014
Student Coordinator
Australiaonline student agency
03.2011 - 09.2012
Diploma - undefined
Elsis
01.2010 - 01.2011
Office Worker in Purchase Department
Plus-discount/Penny Market
08.2005 - 03.2010
Diploma - economy, accounting, marketing, management
Diploma school of Commercial/Economy Academy
01.2000 - 01.2004
Diploma - Business
Kaplan Aspect college
Bachelor of - Information technology (IT)
University of BANKING INSTITUTE