Summary
Overview
Work History
Skills
References
Volunteer Experience
Training
KEY STRENGHTS
References
Timeline
Generic

Belinda Chrisomallis Minniti

Melbourne,VIC

Summary

Multitalented professional with extensive experience in organizational support for senior executive teams. Proven expertise in office management, staff supervision, training, and event planning. Strong research and project support skills, complemented by exceptional organizational abilities.

Overview

20
20
years of professional experience

Work History

Executive Assistant

Telstra – Data & Artificial Intelligence
11.2023 - 05.2025
  • Provide professional, responsive and in confidence support to assigned Executives and their broader teams, in order to enable them to focus on their key priorities and to better focus on value-adding internal and external customer service needs.
  • Duties and Responsibilities:
  • Provide consistent, confidential and comprehensive executive support as required to your n the coordination of diary and schedule management, including attending relevant meetings and actioning of any related tasks and dictation
  • Collaborate with members of the Executives’ broader teams and external stakeholders to provide support in aspects of event management, travel arrangements and accommodation
  • Provide support in ensuring expense claims and leave requests occur in a timely manner and are handled as per Telstra’s policies and procedures
  • Utilise sound judgement and knowledge of business units to professionally handle inbound calls, e-mails and other correspondence, ensuring that they are reviewed, actioned and filed in a timely and professional manner
  • Collaborate with members of the Executives’ team to seek input to solve problems that arise, redirecting urgent issues and complaints to the most appropriate individuals, ensuring the relevant stakeholders and Executives are kept abreast of details or outcomes
  • Take ownership for maintaining accurate and up to date files and documents, ensuring they are organised for quick retrieval of essential information

Talent Acquisition Specialist

Telstra – Talent Acquisitions Team
01.2022 - 11.2023
  • I specialised in Retail Leadership vacancies nationally and various Retail Business roles. As a Talent Acquisition (TA) Specialist my focus is on ensuring we deliver best practice outcomes across all aspects of the recruitment process including; strategic sourcing, attracting and placing the best talent to shape the evolving culture of Telstra. To partner closely with the business to understand their hiring requirements and provide them best in class service by serving up the best solutions and candidates.
  • Duties and Responsibilities:
  • Collaborate with the Talent Acquisition Partner and Delivery Teams to diagnose issues and establish a course of action utilizing services offered across the function. Build and leverage relationships with business stakeholders to partner and positively influence business outcomes, always adding value.
  • Develop and maintain subject matter expertise, spanning across the Talent Acquisition, Delivery & Recruitment and Talent Acquisition Services spaces.
  • Maximise reporting to analyse and derive insights to provide consultation and advice to Talent Acquisition Partner’s and the business on market information.
  • Be at the forefront of coaching opportunities with the Talent Acquisition and Delivery Teams when it comes to best practice recruitment processes.
  • Contribute to the continuous improvement of the talent acquisition model, its processes and procedures.

Restructures Project Specialist

Telstra
12.2020 - 01.2022
  • Working closely with the wider Project Services team and in particular the Project Managers’, the Project Specialist actively contributes towards the effective delivery of bespoke recruitment projects. This is achieved through completion of all project related tasks delivered within scope, to a set timeframe, whilst ensuring alignment with internal policy, legal and compliance requirements with a particular emphasis on IT systems and reporting.

Senior Recruitment Consultant – Volume Recruitment Team

HOBAN Recruitment
08.2018 - 06.2020
  • Our volume recruitment team runs major outsourced recruitment campaigns for a number of high profile organisations. This involves utilisation of the latest assessment methodologies delivered by true recruitment professionals across all stages of the recruitment process from initial screening, online assessments, interviews and assessment centres. Key clients that I worked with during this time were, but not limited to Australian Border Force, NDIA, Victorian Public Service (VPS) Graduate program, Cenitex and Department of Premier & Cabinet Interns program.
  • Duties and Responsibilities:
  • Develop project timelines, key milestones, project plan/process document, reporting template and KPIs consistent with contract and agreed by client.
  • Assist the Organisational Psychologist to develop competency matrix, recruitment activities, behavioural based interview questions and indicators that are agreed by the client.
  • Serve as a central point of contact for the team for role information and project updates including key statistics for team catch-ups and detail resource/time requirements appropriately.
  • Manage each step of the recruitment process ensuring each stage ratio is met and if this is not possible, management/clients are made aware and a solution provided.
  • Pull and analyse data to identify trends, to create charts/tables, and to compare recruitment metrics against KPIs.
  • Write clear, well-formatted reports designed to meet client requirements and to offer commentary and recommendations.
  • Provide candidates with feedback on their outcomes and results, answering questions and following up as necessary.
  • Recruitment of staff to set KPIs and targets
  • Online application screening and telephone screening
  • Facilitation of assessments, including team exercises, role plays, written and PC based assessments
  • Facilitation of psychometric assessments
  • Management of assessment centres
  • Behavioural interviewing
  • Reference checking
  • Ensure compliance to contracts and service agreements
  • Effectively handle all candidate enquiries
  • Evaluate candidate skills and match to client job requirements

Project Support Officer – Deputy Secretary’s Office

Department of Economic Development, Jobs, Transport and Resources
01.2015 - 07.2018
  • As Project Support Officer I was responsible for providing organisational and administrative support to the Deputy Secretary of the Agriculture Victoria Research Branch of the Department. My primary responsibilities were to implement a range of project activities specific to collaborative research and business partners, including the organisation of scientific workshops, meetings and international conferences.
  • Duties and Responsibilities:
  • Meeting Arrangements
  • Rooms booking through QFM computer system
  • Catering
  • BMS management of catering invoices
  • Boardroom setup on a daily basis
  • Cold water, hot water, coffee, mints, biscuits, glasses, coffee cups, tea restoring
  • Managing GoTo Meeting booking for weekly seminar series
  • Preparing Welcome signs for external attendees meet & greet
  • Teleconferences setup
  • Document Management
  • Proof Reading MiBS Briefings prior to being sent to the Secretary for approval
  • Ensure all necessary documentation is attached
  • Patent filing
  • Document printing, copying, binding and laminating as per requests
  • BRD data recording
  • Imputing all data relating to publications for La Trobe University joint venture research
  • International and Domestic Travel Arrangements
  • Preparation of travel itinerary and travel folder
  • Time schedule
  • Contact cards
  • Personalized day by day itinerary covering all meetings details and/or travel arrangements
  • Flight bookings through Corporate Travel Management - CTM
  • Managing Visa and ESTA requirements
  • Booking of accommodation and organising credit card authorizations
  • Booking taxi’s
  • Fleet car booking’s
  • Organising international roaming for all devices
  • Updating and programming Tom-Tom
  • General Administration Tasks
  • Answering phone calls and responding to all emails in a timely fashion
  • Stationery orders for the corporate area of the site.
  • Ordering of printer cartridges and ensuring the office equipment is functioning
  • Organising maintenance and repairs when required
  • Greeting all guests that arrive on site and walking them to the meeting room
  • Managing Guest WIFI accounts
  • Ad-Hoc administration duties
  • Seminar and Conferences
  • Organizing weekly Seminar Series presentations
  • Managing weekly and monthly seminar programs
  • Creating associated flyers sent to all internal and external stakeholders
  • Setting up the audio and visual requirements
  • Booking and managing steaming of the presentations via GoTo Meeting
  • Preparation of seminar rooms and audio-visual devices for all large conferences, meetings and/or internal announcements
  • Organizing the annual Systems Biology Workshop that involves over 14 International Speakers and 140 Attendees’
  • Organise accommodation for international guests
  • Booking transportation/Bus Hire
  • Preparing and Distributing Welcome packs
  • Organising weekend activities which generally include visiting the Yarra Valley and Healesville Sanctuary
  • Booking seminar rooms and training facilities
  • Organising fleet cars for the entire organising committee
  • Binding and printing all practical manuals and attendee programs
  • Ordering Catering and managing invoices
  • Creation and distribution of all name tags
  • Records management of all registrations
  • Being point of contact for all International Guests and assist them with any requirement or need to ensure the smooth running of the Workshop.

Senior Recruitment Consultant

Hays Recruitment Agency
11.2009 - 12.2015
  • I joined Hays Office Support in 2009 and began my career working within the Commerce and Industry arena, working with such clients as Linfox, Schweppes, Amcor, Tiger Airways and Honda. In 2011 I transferred to the Public Sector, specialising in Education, State and local Government, Not-For-Profit and Health organisations. Organisations I have successfully recruited for in the public domain are La Trobe University, Victoria University, Department of Justice, Vic Roads, Environmental Protection Authority and many more. My level of service has resulted in continuous repeat business and strong relationships with both my clients and candidates.
  • Duties and Responsibilities:
  • Business Development & Fee Generation
  • Generate consistent fee results in the top quartile
  • Develop effective business plans to ensure business growth
  • Identify client opportunities through marketing and client visits to build and maximise relationships
  • Achieve business development targets and goals of the division
  • Source, follow up and pass on all leads on a timely basis - ad canvassing and information gained from candidates, colleagues and clients
  • Initiate networking opportunities via memberships and participation at appropriate functions - local colleges, business forums, institutes and industry specific networking etc
  • Ensure compliance to contracts and service agreements
  • Promote self, other Hays business divisions and the Company at all appropriate opportunities
  • Ascertain competitor information, action and/or forward to management
  • Initiate preferred supplier agreements
  • Assist Manager with business development activities - national marketing days, road-shows, business unit meetings and office meetings
  • Candidate Attraction & Care
  • Develop a range of effective candidate attraction strategies, including websites and candidate/e-shot mailers
  • Use OneTouch effectively to manage all candidate information and to search for candidates
  • Prepare effective advertising copy for press, web and mailers
  • Effectively handle all candidate enquiries
  • Assess and validate candidate skills through interviewing, in-house testing and reference checking
  • Evaluate candidate skills and match to client job requirements
  • Prepare detailed candidate resumes to sell the candidate to the client market
  • Create opportunities to sell candidates (over the telephone and client visits)
  • Facilitate the recruitment placement process including status of candidate applications, suitability, expectations, feedback from interviews and opportunities available
  • Provide career advice and counselling as required
  • Act as an intermediary between the candidate and client in all negotiations during the recruitment process
  • Effectively manage candidate expectations with regards to the market, salaries, skills and suitability
  • Client Care
  • Effectively manage client expectations with regards to the market, candidate availability, candidate attraction and salaries
  • Represent candidates effectively to clients whether by phone, face-to-face, via resume or shortlist report
  • Evaluate candidate skills and match to job requirements
  • Facilitate the recruitment placement process including status of positions registered, suitability of candidates and feedback from candidates after interviews
  • Provide creative candidate attraction solutions to clients
  • Negotiate with clients after consultation with management
  • Leadership & Culture Management
  • Supervise team in Manager’s absence
  • Mentor, coach and develop Associate Consultants and Consultants
  • Support company and management initiatives
  • Lead by example
  • Contribute to team business plans
  • Take a leadership role in business development activities
  • Service delivery
  • Timely and accurate update of all customer information on the database
  • Adhere to company recruitment methodology, policies, procedures, and Service Delivery standards
  • Adhere to all legislative requirements

Integration Aide

Thomastown Meadows Primary School
01.2005 - 01.2010
  • The Integration Aide is primarily responsible for providing physical, emotional and educational support to students with social, emotional or learning disabilities.

Skills

Time management and scheduling

  • Problem solving and analysis
  • Customer service and support
  • Team collaboration and engagement
  • Event planning and coordination
  • Administrative support and organization
  • Travel administration and arrangements
  • Document preparation and handling
  • Email management and communication
  • Executive support and assistance

References

Supplied upon request

Volunteer Experience

  • The Big Umbrella, The Big Umbrella is a not-for-profit volunteer organisation and a global community initiative established both within Australia and overseas. The Big Umbrella works with and funds international and local partners to address issues impacting on marginalized youth and children including those affected by human rights abuses, human trafficking, exploitation, forced labour and homelessness.
  • Josie Minniti's Fun Group, Founded by my parents Rino and Josie Minniti, this Fundraising group looks to make the comfort of cancer patients, undergoing critical treatment, that little much easier, and buying much needed equipment for local hospitals., Ad-hoc Support and Ambassador, 1999, Present, Health

Training

  • Hays Recruitment
  • Associate training program
  • Consultant Developing program: Negotiation Training
  • Senior Consultant: Future Leaders Program
  • System Training - LinkedIn and One Touch

KEY STRENGHTS

  • Strong organisation and time management skills, with the ability to prioritise and meet deadlines
  • Exceptional stakeholder mangement
  • Excellent written and verbal communication skills
  • High level of attention to detail and accuracy
  • Ability to work autonomously with minimal supervision, or as part of a team
  • High standard of personal presentation
  • Professional and efficient
  • High level IT literacy
  • Reliable and punctual
  • Ability to maintain confidentiality

References

References available upon request.

Timeline

Executive Assistant

Telstra – Data & Artificial Intelligence
11.2023 - 05.2025

Talent Acquisition Specialist

Telstra – Talent Acquisitions Team
01.2022 - 11.2023

Restructures Project Specialist

Telstra
12.2020 - 01.2022

Senior Recruitment Consultant – Volume Recruitment Team

HOBAN Recruitment
08.2018 - 06.2020

Project Support Officer – Deputy Secretary’s Office

Department of Economic Development, Jobs, Transport and Resources
01.2015 - 07.2018

Senior Recruitment Consultant

Hays Recruitment Agency
11.2009 - 12.2015

Integration Aide

Thomastown Meadows Primary School
01.2005 - 01.2010

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Belinda Chrisomallis Minniti