Summary
Overview
Work History
Skills
Accomplishments
Site Coordinator for The Arnott's Foundation
Affiliations
References
Timeline
Generic

Belinda Whitfield

Tenterfield,NSW

Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

43
43
years of professional experience

Work History

Executive Assistant

Arnott's Biscuits
Brisbane, Qld
08.1982 - 02.2025
  • Assisted in organizing conferences, seminars and other events as directed by the executives.
  • Scheduled appointments for executives with external parties such as vendors or suppliers.
  • Facilitated communication between senior management and staff.
  • Facilitated communication between different departments within organization.
  • Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
  • Monitored inventory levels of office supplies and placed orders when necessary.
  • Managed all aspects of catering needs for special events hosted by the organization.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Managed and tracked expenses to meet company budget requirements.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Handled confidential information with discretion and integrity.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
  • Coordinated multiple schedules using online calendaring system.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Took detailed notes in meetings and disseminated information afterward.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.

Skills

  • Calendar management
  • Travel arrangements
  • Event coordination
  • Administrative support
  • Organizational skills
  • Teamwork and collaboration
  • Friendly, positive attitude
  • Recordkeeping
  • Expense tracking
  • Communication facilitation
  • Confidential information handling

Accomplishments

  • WSET Level 2 in Wine, 94% with Distinction

Site Coordinator for The Arnott's Foundation

  • Organised and managed all fundraising activities and events, raising approximately $50K annually.

Affiliations

  • Passionate advocate for and member of animal support organisations.

References

References available upon request.

Timeline

Executive Assistant

Arnott's Biscuits
08.1982 - 02.2025

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Belinda Whitfield