Benny Joseph JP
25 Bronzewing Turn, Wandina,WA
Summary
Meticulous and systematic Administrative Assistant skilled in oral and written communication, team leadership and relationship-building. Diligent Secretary with proven administrative and member relations skills. Attentive to day-to-day organizational needs and supportive of long-term growth goals. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
33
33
years of professional experience
Work History
Parish Secretary
St Francis Xavier Cathedral
Geraldton, WA
01.2014 - Current
- First point of contact for St Francis Xavier Cathedral, St Lawrence’s Church Bluff Point, St John’s Church Rangeway and St Peter’s Greenough.
- Complete office management and administration.
- Provide information and give assistance to the community with any church related queries.
- Various correspondence as and when necessary
- Maintain bookings for funerals, baptisms, wedding or any other events requested by parishioners
- Security software installation and updates of all office computers and technical support to the users.
- Prepare and print parish bulletins using Publisher each week and get it ready by Friday.
- Prepare and upload notices for digital signage.
- Assist with Audio/Visual systems in the Cathedral.
- Record and maintain Baptism Registers, Confirmtion Registers, details of parishioners etc.
- Prepare and Issue various certificates upon parishioners’ requests.
- Developed and maintained the database of Working with Children staff/volunteer details, periodical validation of the WWC cards, sending reminders to the card holders, update details on the WWC website on behalf of the organization.
- Ordder office stationery and other necessary items and make invoice payments
- Purchase any required items for the churches for its day to day operations.
- Follow up for outstanding receivables and ensuring receipt of such payments.
- Liaise with priests for pastoral visits to any parishioners upon request either regular or in emergency.
- Prepare Roster for Special Ministers & Acolytes, counters, readers etc.
- Website management of www.geraldtoncathedral.org including creating new pages, menu amendments, updating or uploading information.
- Scheduled pastoral visits to parishioners in their homes or hospitals.
- Answered telephone inquiries from parishioners regarding services offered by the church.
- Managed reception desk during week to handle parishioner's needs
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Medical Typist (Casual)
Geraldton Regional Hospital
Geraldton, WA
03.2012 - 07.2012
- Preparing letters to the General Practitioners according to the dictation in a voice recorder by Consultant Doctors.
- Allocate the prepared letters in the specified folders of each doctors
Crew Member
McDonalds
Geraldton, WA
01.2012 - 03.2012
- Assisted in the preparation of food items
- Followed all safety guidelines while operating equipment
Census Officer
Australian Bureau of Statistics
Census Management Unit, Perth, WA
07.2011 - 09.2011
- Collect the census materials from the Area Supervisor.
- Complete all administrative and control forms progressively as required. Review the workload area, check maps and boundaries.
- Liaise with managers/owners or other nominated people in Non-Private Dwellings, then supply and retrieve materials as required.
- Deliver census forms and other related materials to every household in the workload area and collect it back after the census night where e-census has not been done.
- Respond to inquiries and provide basic help as requested by householders and/or arrange additional help with the Area Supervisor, as needed.
- Check all forms for completeness, resolve any problems where possible, pack all material and arrange with the Area Supervisor for its return.
Medical Records Summariser/Read Coder
Pendyffryn Medical Group (PMG), Central Surgery
Prestatyn, North Wales, United Kingdom
10.2005 - 09.2009
- Read the letters to the General Practitioners about the patients, sent by the Consultant Doctors and various hospital departments following their consultation or examination.
- Input the relevant data onto the computer from the letters/reports, such as vital signs, examination details, diagnosis, test/imaging results etc using medical terminology as per the surgery protocol. If any old diagnosis or problem mentioned in the letter is not found in the system, then get the medical notes from the Medical Records Dept. and put the information correctly onto the system in order to help the GPs as well as for obtaining points while auditing, based on which the funding is provided by the National Health Service (NHS).
- Make sure that the letter has been scanned onto the system with correct information. If not, pass the letter to the attention of the scanning department to rescan.
- Input the information from the tidied/thinned medical notes of the patients (occasionally) using medical terminology as per the summarising guidelines.
- Provide any information about the patients upon Doctors’ request.
- Liaise with supervisor, practice manager and doctors as and when necessary.
Shop Floor Systems Clerk
WM Morrissons Supermarkets plc
Colwyn Bay, North Wales, United Kingdom
06.2005 - 10.2005
- Checking the expiry date of grocery items as per the given schedule
- Putting items on reduction if it expires shortly
- Handover the reports to the Line Manager
- Communicating with supervisors and department Managers regarding the findings in the reports.
Manager /Business Owner
St Joseph's Oil Mill
Chundaparamba, Kerala, India
09.2004 - 02.2005
- Day to day operations and management of the firm
- Management of workers and maintain telephone calls
- Liaise with customers in connection with sales and ensure that they get a better customer service.
Inventory and Procurement Data Administrator
Al Mansouryah Est
Buraydah, Saudi Arabia
06.1996 - 08.2004
- In-charge of Computer Department
- Maintenance of software & hardware installed in all departments and providing supports to the end users.
- Management of terminals of all departments
- Programming of previously installed systems of purchase, inventory, personnel and payroll departments as and when necessary.
- Administrative works including independent correspondence, filing & faxing
- General/Administration Office works using Microsoft applications, especially preparing payment tables of project works done using MS Excel.
- Keeping up confidential files of the Director.
- Liaising with managers, accounts dept., engineers, head office, suppliers etc
- Communicating with project sites, inland & foreign suppliers by email, telephone and fax.
Computer Operator Cum Programmer
Burlington Air Express
New Delhi, India
07.1995 - 05.1996
- Data processing of reconciliation of various branches in foreign countries
- Assistance in Programming of Reconciliation
- General office clerical jobs using MS applications
Secretary Cum Analyst Programmer
Al Mansouryah Est
Buraydah, Saudi Arabia
01.1992 - 04.1995
- In-charge of Electronic Data Processing Department
- Secretarial works including Independent correspondence, filing & faxing etc
- Data entry works in special software
- Computer programming using FoxPro 2.5 – Implemented computer systems in the Procurement dept, Personnel Dept, Transportation and Inventory departments
- Implemented new filing system in the Personnel Dept. to select the files and passports of employees easily.
- Implemented the software for Personnel & Payroll activities, which produces reports in both English and Arabic Languages.
Secretary Cum Computer Operator/Programmer
Kalatex India Ltd
Okhla, New Delhi, India
06.1991 - 12.1991
- Secretarial works including Independent correspondence, telex & fax etc
- Keeping up the appointments of the Director
- Data entry works for goods transfers
- Programming works of Inventory Systems
Education
European Computer Drivers License - MS Office Applications
British Computer Society
Prestatyn, United Kingdom06-2006
Local Area Network - Computer Networking
Software Technology Group International
New Delhi, India09-1995
Diploma in Computer Management - Information Technology
Computer Point India Ltd
Preet Vihar, New Delhi05-1991
National Trade Certificate (NCVT Govt of India) - Mechanic Motor Vehicle
Industrial Training Centre
Kottoor, Kerala07-1989
Year 12 Equivalent
University of Calicut
Kerala India05-1986
Skills
- Office Administration
- Business Correspondence
- Supplies Management
- Audio-visual equipment
- Website Maintenance
- Meeting Coordination
- Document Preparation
- Scheduling appointments
- Bulletin Preparation
- Presentation Creation
- Records Management
- Report Generation
- Bill Payments and banking transactions
- IT Management
Languages
English
Full Professional
Malayalam
Native/ Bilingual
Hindi
Limited
Urdu
Limited
Arabic
Limited
Official Appointment
Justice of the Peace for the State of Western Australia
References
Fr Gerard Totanes VG, The Administrator, St Francis Xavier Cathedral
P O Box 46, Geraldton, WA 6531, Mobile: 04270 05610
Email: Gerard.totanes@geraldtoncatholic.org.au/ sfx.administrator@geraldtoncatholic.org.au
Mrs Helen Long, Bishop’s Secretary, Diocese of Geraldton
P O Box 46, Geraldton, WA 6531, Mobile: 04270 05610
Email: helen.long@geraldtoncatholic.org.au
References
References available upon request.
Timeline
Parish Secretary
St Francis Xavier Cathedral
01.2014 - Current
Medical Typist (Casual)
Geraldton Regional Hospital
03.2012 - 07.2012
Crew Member
McDonalds
01.2012 - 03.2012
Census Officer
Australian Bureau of Statistics
07.2011 - 09.2011
Medical Records Summariser/Read Coder
Pendyffryn Medical Group (PMG), Central Surgery
10.2005 - 09.2009
Shop Floor Systems Clerk
WM Morrissons Supermarkets plc
06.2005 - 10.2005
Manager /Business Owner
St Joseph's Oil Mill
09.2004 - 02.2005
Inventory and Procurement Data Administrator
Al Mansouryah Est
06.1996 - 08.2004
Computer Operator Cum Programmer
Burlington Air Express
07.1995 - 05.1996
Secretary Cum Analyst Programmer
Al Mansouryah Est
01.1992 - 04.1995
Secretary Cum Computer Operator/Programmer
Kalatex India Ltd
06.1991 - 12.1991
European Computer Drivers License - MS Office Applications
British Computer Society
Local Area Network - Computer Networking
Software Technology Group International
Diploma in Computer Management - Information Technology
Computer Point India Ltd
National Trade Certificate (NCVT Govt of India) - Mechanic Motor Vehicle
Industrial Training Centre
Year 12 Equivalent
University of Calicut
Similar Profiles
Lourdes ClydeLourdes Clyde
Child Protection Trainer at St. Joseph and St. Francis Xavier ParishesChild Protection Trainer at St. Joseph and St. Francis Xavier Parishes
Tu Anh HoangTu Anh Hoang
Executive Assistant and Program Manager at St. Francis Xavier Lay Missionary SocietyExecutive Assistant and Program Manager at St. Francis Xavier Lay Missionary Society
Anita IdehAnita Ideh
GCSE Maths Tutor at St Francis Xavier Sixth Form CollegeGCSE Maths Tutor at St Francis Xavier Sixth Form College
Sasha WilliamsSasha Williams
Administrative Assistant at Peter Groom SettlementsAdministrative Assistant at Peter Groom Settlements
Ciaran ScullyCiaran Scully
General Manager at The Provincial GeraldtonGeneral Manager at The Provincial Geraldton