Organized Administration Manager with solid background working in highly dynamic and complex business environments. Strong analytical skills with keen eye for complex data. Reliable and committed to working collaboratively with stakeholders. Committed to Continuous Improvement and Innovation through process change management, and by training of personnel.
Overview
39
39
years of professional experience
Work History
Subcontracts Administrator
Lockheed Martin Australia
02.2024 - Current
Assisted with data in Jira to ensure accurate capturing of information
Created and updated pages in Confluence as needed to ensure work instructions were current
Setup up meeting minutes in Confluence as well as starting to implement an Employee Induction page
Assisted with implementation of CAF37 tracker report
Point of contact within the team for Jira issues
Setup Dashboard to ensure tasks were monitored
Reporting on the status of projects to Management and external parties through the use of Jira
Maintained accurate records of all subcontract activities, providing regular updates on progress
Facilitated clear communication between internal teams and external partners for smoother subcontract coordination.
Stored and filed contract documents in orderly, organized systems.
Developed training materials to assist the team with accurate record keeping.
Collected, arranged, and input information into database system.
Helped meet changing demands by recommending improvements to business systems or procedures.
Maintained database systems to track and analyze operational data.
Mentored staff members on proper procedures related to subcontracts management.
Administration Manager
D-STAL Electrical
03.2021 - 07.2022
Developed and implemented improved filing systems for enhanced order and accuracy.
Streamlined and improved administrative operations by identifying automation opportunities.
Aided in the setup and implementation of a new ERP system [SimPro] and trained staff in the use there of.
Wrote work instructions for SimPro
Supervised hiring processes and vendor relationships to maintain smooth operations for company.
Trained employees in company and regulatory compliance requirements to promote conformance.
Updated reports, managed accounts, and generated reports for company database.
Supervised staff and delegated tasks to maintain positive, productive administrative operations.
Delivered performance reviews, recommending additional training or advancements.
Interviewed, recruited and onboarded new staff for high-performing administration teams.
Oversaw corporate events designed to connect and support employees at work and outside of work.
Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
Administration Manager
MacTaggart Scott Australia
02.2012 - 03.2021
Met department budgets by monitoring and reporting on office expenses.
Trained employees in company and regulatory compliance requirements to promote conformance.
Streamlined and improved administrative operations by identifying automation opportunities.
Use of Windchill to check drawings
Updated reports, managed accounts, and generated reports for company database.
Collaborated with leaders from other departments to achieve consistent processes and maximize efficiency of resources.
Coordinated customer, vendor and stakeholder relations for smooth communication flows.
Delivered performance reviews, recommending additional training or advancements.
Interviewed, recruited and onboarded new staff for all areas of the business.
Greeted visitors, employees and clients politely and professionally for excellent reception service.
Oversaw corporate events designed to connect and support employees at work and outside of work.
Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
Developed and implemented improved filing systems for enhanced order and accuracy.
General typing as required by the General Manager
Raising of Projects and training of staff in the ERP System [IFS]
Liaising with IT/UK on all company IT issues
Completing the monthly BAS
Completing the monthly management and Customer reports
Ascertaining and implementing staff training needs
Sending quotes to Customers
Maintaining and writing Administration procedures and processes
Staff travel arrangements
Payroll
Bank Reconciliations
FBT Reporting
ABS Surveys
Financial Audit Preparation
Writing and updating of Position Descriptions
Main point of contact for the Customers with daily interaction
Accounts Payable
Accounts Receivable
HR Officer
KJM Contractors
06.2011 - 02.2012
Mass Recruitment of trades personnel
Inductions
Booking of Medicals
Interviewing of candidates
RRTWC
Maintaining Staff files
Administration Assistant
Climat Commercial
01.2010 - 06.2011
Plan and co-ordinate employee relations and other HR Activities
Manage all Workers Compensation claims
Management of Debtor and Age Trial Balance
Preparation of site OH&S plans
Operations Manager
Transpacific Industries
11.2006 - 11.2009
Co-ordination of 5 trucks for oil collections within South Australia
Compliance of drivers with Basic Fatigue Management
Liaising with Customers for timely delivery of Bulk oil
Coding of expenditures to the P & L
Recruitment of staff
OH&S and EPA Compliance
Online Incident report within strict guidelines
Updating of customer database to reflect collection amounts and dates
Weekly reporting for South Australia to Head Office
Day to day administration for the State Sales Team
All monthly reporting for customers within the business
Writing and reviewing of staff Performance Plans
Implementing new procedures
Mentoring and Training of new Staff
Initial contact for customer contract cancellations
Balance of Contract work liaising with TPI Legal Team
Reporting on Sales Team KPI's/ Sales force system
Main contact point for all other divisions for the Sales Team
Tender Preparation
Preparing agendas for Sales Meetings
Booking of meeting rooms
Taking minutes of meetings and organizing refreshments
Maintaining online and paper diary for sales team
Staff onsite HR liaison and maintaining of staff personnel folders
Recruiting and Training of all Staff
Rosters and discipline of Staff
Handling of Customer complaints
Accurate inputting of all Customer contracts into ERP System
Writing and implementing new procedures
Job Search Trainer
Statewide
04.2004 - 07.2005
Assessing employment abilities of long-term unemployed
Training basic computer skills to unemployed
Teaching interview and employment techniques
Discipline and Centrelink non-attendance paperwork
Maintenance of accurate files and computer information
Placement of job seekers in employment and follow-up
Call Centre Team Leader
SGIC
04.2003 - 04.2004
Team from 12 to 24 representatives
Writing and management of Staff PSP's
Introduction of new procedures
Recruiting of new Staff via Agencies
Performance management of Staff
Weekly Management meetings to report on performance
Reception Supervisor
Bracknell Council
12.1999 - 09.2002
Management of Staff
Instrumental in choice of new corporate uniform 3 | Page
Rostering and Discipline of Staff
Maintenance of PABX System
Updating of Company Intranet
Recruitment of Staff
Assisted in the writing of the Bomb Threat Policy
Co-ordination of meeting room usage for all council buildings