Bibiana Alberto
Armadale,Australia
Summary
Experienced Administration, Accounts Support and Purchasing professional with over 24 years of experience across Malaysia and Singapore. Proven skills in procurement, financial documentation, and office coordination within construction, architecture, and engineering environments. Detail-oriented, dependable, and effective in managing vendor relationships, tracking expenses, and supporting team operations.
Overview
25
25
years of professional experience
Work History
Administration Executive cum Purchasing Assistant
Greenwave Engineering Pte Ltd
Singapore, Singapore
10.2022 - 05.2025
- Preparing purchase orders
- Create processes and tracks purchase orders.
- Assist in material ordering, matching PO, DO, and Invoice
- Maintains records of orders and inventory and follows up with vendors on shipment and delivery.
- Ensure the purchase made is accurately match with the material requested by the project team
- Material sourcing and negotiate with supplier to get the best deal.
- Road Tax & Vehicle Insurance Renewal
- Maintains company database by entering new and updated customer and account information.
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Engineering Design, Fabrication, Installation and Maintenance Work for Pneumatic Waste System, Recycling Chute Storage System and Central Vacuum System Focusing on Innovative Clean and Green Technologies for Urban Developments.
- Reason for Leaving: Migrate to Perth, WA 6112
Administration cum Account Assistant
Shineway Engineering Pte Ltd
Singapore, Singapore
06.2020 - 09.2022
- Preparation of purchase orders
- Preparation of leave summary
- Reconcile supplier's statement of account to company's remittance advice
- Monitor and follow up on long overdue debts with relevant parties
- Verify invoices and prepare payments to vendors by issuing payment voucher & cheque
- Raise tax invoice and DO
- Receiving the cheques from the customers and issuing the official receipts
- Key in all suppliers invoices into system following the date of invoice
- Record receipts from customers and ensure all transaction properly post into accounting software on daily basis.
- Maintains company database by entering new and updated customer and account information.
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- General Building, Civil Engineering, Interior Decoration & Finishing, Repairs & Redecoration, Waterproofing Installation
- Reason for Leaving: Prefer 5 working day, no weekends
Administration cum Account Assistant
I-Electric Engineering Pte Ltd
Singapore, Singapore
11.2018 - 05.2020
- Assist in accountant to manage both in AR and AP closing
- Reconcile supplier's statement of account to company's remittance advice
- Verify invoices and prepare payments to vendors by issuing payment voucher & cheque
- Raise tax invoice and DO
- Monitor and follow up on long overdue debts with relevant parties
- Receiving the cheques from the customers and issuing the official receipts
- Key in all suppliers invoices into system following the date of invoice
- Record receipts from customers and ensure all transaction properly post into accounting software on daily basis.
- Maintains company database by entering new and updated customer and account information.
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Building Automation, Industrial & Process Control Systems, Electrical Engineering
- Reason for Leaving: Due to covid19 situation, the business is slowing down, and they are trying to retrench the employees.
Administration Assistant
Shah Architect
Malaysia, Malaysia
02.2009 - 10.2018
- Assist all of Directors in doing administration works such as write and distribute email correspondence memos, letters, faxes and forms
- Work done certificate, claims
- Develop and maintain a filing system
- Making telephone calls
- Booking of flight ticket and hotel
- Arranging of meeting
- Email documents, photocopy etc
- Architectural Services / Interior Designing
- Reason for Leaving: I had been with this company for several years and learned a lot and wanted to experience a new environment to continue growing so I move out from Malaysia to Singapore.
Admin cum Account
Taylor Hobbs
Malaysia, Malaysia
12.2006 - 01.2009
- Collect, prepare and pay all supplier invoices relating to the maintenance of the building
- Prepare cash and cheques for banking on regular basis
- Prepare and maintain routine information into the accounts computer system
- Issue invoices for service charges and rents to the building tenants
- Work closely with the building manager and property managers to ensure clear flow of information
- Answers the queries of tenants and clients in a polite and timely manner
- Updates reports of unpaid rents and tenant balances to the property manager
- Property Management
- Reason for Leaving: I left for an opportunity to advance my career.
Assistant Account Clerk
Power Office Solutions
Malaysia, Malaysia
07.2005 - 11.2006
- Prepares trial balances and balance sheets; closes accounts at the end of the fiscal year and prepares opening balances and accounts at the beginning of the new fiscal year.
- Co-ordinates the bank statement reconciliation; examines the daily cash drawer, balance sheets, and bank deposit slips
- Maintains general and subsidiary ledgers and journals, posts debits and credits
- Preparation of financial statements / bookkeeping
- Preparation of all summaries, analysis, bank reconciliation's
- Preparation of files / filling
- Computer Accessories
- Reason for Leaving: Getting married
General Clerk / Assistant Account Clerk (Fresh Level)
Rulim (S) Sdn Bhd / Broadway Sdn Bhd
Malaysia, Malaysia
01.2000 - 05.2005
- Prepares trial balances and balance sheets; closes accounts at the end of the fiscal year and prepares opening balances and accounts at the beginning of the new fiscal year.
- Help in payroll preparation by calculating all time details and related duties.
- Input receipts on a computer and print checks for all 2 different offices.
- Arranged all invoices to patch up with purchase orders for input into computers.
- Added up all invoices to match check amounts.
- Typing, filing documents and further common staff duties.
- Textbook / Stationeries & Washing Floor Machine / Chemical
- Reason for Leaving: Gain experience to work in big company
Education
SPM - Malaysian Certificate of Education - GCE 'O' Level
SMK Bahang
Penampang, Sabah, Malaysia11.1999
Skills
- Microsoft Excel
- Accounts payable
- Accounts receivable
- Globe3 system
- Data entry
- UBS accounting system
- Autocount system
- Administrative experience
- Microsoft Word
- Microsoft Office
References
Available upon request.
Timeline
Administration Executive cum Purchasing Assistant
Greenwave Engineering Pte Ltd
10.2022 - 05.2025
Administration cum Account Assistant
Shineway Engineering Pte Ltd
06.2020 - 09.2022
Administration cum Account Assistant
I-Electric Engineering Pte Ltd
11.2018 - 05.2020
Administration Assistant
Shah Architect
02.2009 - 10.2018
Admin cum Account
Taylor Hobbs
12.2006 - 01.2009
Assistant Account Clerk
Power Office Solutions
07.2005 - 11.2006
General Clerk / Assistant Account Clerk (Fresh Level)
Rulim (S) Sdn Bhd / Broadway Sdn Bhd
01.2000 - 05.2005
SPM - Malaysian Certificate of Education - GCE 'O' Level
SMK Bahang