Bin Guo

• Manage daily accounting processes for six hotel properties, including AP, AR, and end-of-month support.
• Accounts Payable Responsibilities:

1. Oversee invoice coding, ensuring correct GL

accounts and cost centre allocation per internal

policies.

2. Liaise with suppliers to resolve disputes, validate

billing accuracy, and process travel agent

commissions.

3. Coordinate with department managers for timely

approvals and reconciliations.

4. Maintain AP schedules to monitor cash outflows and

accruals.

• Accounts Receivable Responsibilities:

1. Perform daily allocation of incoming payments from

multiple bank accounts.

2. Monitor and chase aged debts in accordance with

company credit policies.

3. Communicate with corporate clients and OTA

partners to resolve outstanding balances.

• End-of-Month Duties & Higher Responsibilities:

1. Prepare and reconcile bank accounts for all six

properties.

2. Independently prepare aged debtor reports and

assist in month-end commentary.

3. Contribute to month-end workbooks, including

accruals for unpaid invoices and outstanding

liabilities.

4. Identify mispostings and proactively correct

discrepancies before final reporting.

5. Support budgeting and forecasting with invoice

tracking and variance identification.

• Internal Control Responsibilities:

1. Ensured compliance with invoice approval hierarchies by verifying correct coding and supporting documentation before processing in Medius.

2. Reinforced segregation of duties by coordinating between departments for invoice approval, reconciliation, and payment, reducing the risk of fraud or error.

3. Monitored outstanding receivables and payment allocations, contributing to accurate financial reporting and reducing revenue leakage risks.

4. Performed monthly bank reconciliations across multiple properties to ensure integrity between system records and bank statements.

5. Assisted in preparation and review of accruals and financial schedules, supporting accuracy in EOM reporting and adherence to financial policies.

6. Communicated with suppliers and internal stakeholders to resolve discrepancies, ensuring transparency and compliance with procurement and finance procedures.

• Higher Duties & Leadership:

1. Mentored and supervised an accounting intern for 2 months, providing hands-on training in AP and AR processes, invoice coding, bank reconciliation, and debt follow-up.

2. Delegated and reviewed intern tasks to ensure accuracy and adherence to internal finance procedures.

• Created annual budget and tracked actual expenses against projected expenses.
• Set up and updated Excel spreadsheets to track financial data.
• Applied mathematical abilities to calculate and check figures in accounting systems.
• Investigated daily variances and corrected errors to resolve discrepancies.
• Reviewed figures, postings and documents for correct entry, completeness and accuracy.
• Prepared itemized statements, bills or invoices and recorded amounts due for items purchased or services rendered.
• Completed financial reports, providing insight into performance, operations and cash flow.
• Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.

• Drafted treasury reports to support management decision-making needs.
• Executed financial due diligence tasks on daily basis to maintain optimal organization finances.
• Provided treasury and cash management by overseeing reconciliation of banking activity.
• Reconciled monthly statements, invoices and expense accounts, keeping records accurate and current.
• Advised management regarding significant expenditures to keep operations in line with budget limitations.
• Accurately completed financial statement audits and thoroughly reviewed results.